65 Homebush Road, Strathfield NSW 2135
Email xxxxxxx@xxxxxxxxxxx.xxx.xxx.xx
PO Box 120, Strathfield NSW 2135 Web
www.strathfield.nsw.gov.au
Telephone 02 9748 9999 | Facsimile 02 9764 1034
ABN 52 719 940 263
INFORMAL INFORMATION ACCESS REQUEST FORM
(Section 8 Government Information (Public Access) Act 2009 & Government Information (Public Access)
Regulation 2009)
How to complete this form
1.
This form is used to request informal access to information in files (either paper or electronic) held by Strathfield Council.
2.
Please read the attached guidelines prior to lodging this form.
3.
Make sure that all fields are filled out correctly & all necessary documentation is attached. Detailed information requests
assists Council in identifying or locating the information you are seeking.
4.
Once completed, submit this form to Council.
5.
You will be notified by Council within 15 working days if the information you have requested is available for release.
There is no fee for applying for access to information through informal access. Please note however that charges may apply for
copying of documents. Fees are set out in Council’s Fees and Charges Schedule.
1. Applicant
Details
Title
Given
Name/s
Surname
Postal Address
Postcode
Home Number
Mobile Number
Business Number
Email Address
2. Details of Information requested (property information)
Development Application Number (if known) and approximate dates
Address of property under enquiry
What information are you seeking and why do you need this information?
(please refer to guidelines on acceptable requests)
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Are you the property owner? (please tick)
Yes I am the owner
No I am not the owner
Have you recently purchased the property?
Date of settlement
Yes
If you are the owner of the property, please complete the section below. If you are not the owner, please obtain owner’s consent
by having them enter their details below.
Owners surname
First name
Owners
signature
Date
Would you like to view or would you like copies?
I would like to view document/s
I would like copies* of document/s
I want copies of document/s sent by email**
I want copies of document/s sent by fax**
* Fees apply to the photocopying of documents. Plans and specialist reports may be subject to copyright and may not be able to be
reproduced.
*Many Council documents are in paper form and may be unable to be sent by email or fax.
3. Enquiry for general information (other than property)
Is the information about your personal information? (You may be requested to provide proof of identity)
Yes
No
Describe the information you are seeking (please provide detailed and specific instructions)
I would like to view document/s
I would like copies* of document/s
I want copies of document/s sent by email*
I want copies of document/s sent by fax*
* Fees apply to the photocopying of documents. Plans and specialist reports may be subject to copyright and may not be able to
be reproduced.
* Many Council documents are in paper form or are too large to scan or copy and may be unable to be sent by email or fax.
Signature of Applicant:
Date:
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Informal Access Information Request Guidelines
Prior to lodging a request application, you should first visit our website at www.strathfield.nsw.gov.au. Many
Council documents are available to view or print from our website.
If information is not available from the website, you may request access to information from Council files or
documents as ‘informal release’ under section 8 of the
Government Information (Public Access) Act 2009.
Informal release does not involve payment of lodgement or processing charges, however copying charges
are payable (if applicable).
Acceptable requests
Informal information applications are suitable for requests for information which are non-complex and can be
processed quickly. Though many applications involve requests for property information, this form can also be
used to request other information held by Council including your personal information. Where personal
information is involved, Council may request you to provide proof of identity eg driver’s licence, passport,
rates notice etc.
By providing specific and detailed requests, you can assist us in quickly determining what information is
available to assist you.
Informal information applications are not suitable for requests which:
involve extensive searching, large volumes of information or would require a substantial amount of
staff resources to process your request; or
involve access to another person’s personal information requiring third party consultations;
require access to sensitive information requiring careful balancing of public interests in determining
disclosure.
If your request involves any of the above, you could consider lodging a formal access application. Formal
access applications involve a lodgement fee and processing charges but also has a right of review. Formal
Application Forms are available on Council’s website and from Council’s Customer Service Centres.
Processing your request
Upon receiving your request, Council will determine how the request will be processed and what information
is available. This may involve Council contacting you to clarify what information is sought and the form in
which it may be made available.
Applications will be assessed in accordance with the
Government Information (Public Access) Act 2009 and
any other relevant legislation. Applicants will be notified within fifteen (15) working days of the receipt of the
application as to what information is available for release. Many Council records are held in storage off-site
and may take a few days to be delivered to Council, which may change the anticipated processing time.
Access to information such as internal residential diagrams has restricted access provisions.
The photocopying of documents is subject to the
Copyright Act 1968. There may be documents which are
not able to be reproduced. Where documents are requested and able to be reproduced the applicant will be
required to meet all costs associated with photocopying, as set out in council’s annual fees and charges
schedule.
Information will be available for inspection at Council’s Customer Service Centre, 65 Homebush Road,
Strathfield, for seven days from the date of notification. The centre is open Monday to Friday, from 8:30am
to 4:30pm.
Privacy Notification Personal information requested on this form is required to provide access to Council’s records. The
supply of information is voluntary but if you cannot provide the information requested, Council may not be able to process
your application. The intended recipients of your information are council officers but information may be available to the
general public under the Government Information (Public Access) Act 2009. Council is to be regarded as the agency that
holds the information. Requests for access or amendment to records under the Government Information (Public Access)
Act or Privacy & Personal Information Protection Act 1998, contact the Council’s Public Officer. This form will be placed
in Council’s records management system.
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