Australian Government
Department of Immigration and Border Protection
10 July 2014
FOI Request
FA14/07/00183
File Number
ADF2014/23627
Mr Bartolomeo Portelli
Email: xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx
Dear Mr Portelli
Freedom of Information – notice that applicant is liable to pay a charge (s.29(1))
This letter refers to your request received on 3 July 2014 seeking access under the
Freedom of
Information Act 1982 (the Act) to the following documents:
“Incident Detail Report 1-2P43C9 from the Department's Compliance, Case Management,
Detention and Settlement Portal. I also request any documents attached to the detailed report”.
I am writing to advise you of my decision that you are liable to pay a charge for processing this
request. I am an officer authorised under s.23(1) of the Act to make decisions in relation to FOI
requests, including the decision to impose a charge.
As provided under s.29 of the Act and the
Freedom of Information (Charges) Regulations 1982 (the
Regulations), I have undertaken a preliminary assessment of the amount of charges you are liable to
pay and have assessed that to be $14.50.
Basis for my preliminary assessment of the charge
I have assessed the work the department would need to do to process your request and have calculated
the following breakdown of charges.
Document estimate
The document within the scope of your request is Incident Report 1-2P43C9. There are no documents
attached to the incident report.
Number of relevant documents: 1 document
Number of relevant pages: 2 pages
Processing charges
Search and retrieval
Task
Time (hours)
Cost @ $15/hr
Search and retrieval of relevant electronic and registry files
0.17
$2.50
Search and retrieval of relevant pages in file
0.75
$11.25
Preparation of schedule of documents
0.05
$0.75
Search and retrieval subtotal
0.97
$14.50
6 Chan Street Belconnen ACT 2617
PO Box 25 BELCONNEN ACT 2616 • Telephone 02 6264 1111 • Facsimile 02 6225 6970 • Website: www.immi.gov.au
2
Decision making
Task
Time (hours)
Cost @ $20/hr
Examination of documents
0.17
$3.33
Preparation of documents for release
0.17
$3.33
Preparation of notice of access decision
3.03
$60.64
Decision making subtotal (before deduction of 5 free hours)
3.37
$67.31
Decision making subtotal (after deduction of 5 free hours)
0.00
$0.00
Estimated totals and deposit
Estimated total
$14.50
Deposit required
n/a
The time you have to respond and what you need to do
The Act provides you with 30 days to respond, in writing, to this notice, which is Saturday 9 August
2014. However, as this date falls on a non-working day, s.36(2) of the
Acts Interpretation Act 1901 provides that the latest date you may respond is the next working day, which is
Monday 11 August
2014.
Therefore, by Monday 11 August 2014 you must do one of the following things:
• agree to pay the charge;
• contend that the charge has been wrongly assessed, or should be reduced or not imposed and
explain your reasons; or
• withdraw your request.
In deciding whether a charge should be reduced or not imposed, s.29(5) of the Act requires me to take
into account:
• whether payment of the charge, or part of it, would cause you financial hardship
• whether giving access to the document is in the general public interest or in the interest of a
substantial section of the public
• any other relevant matter.
Please note that if you do not provide a written response by Monday 11 August 2014 your request
will be taken to have been withdrawn (by you) under s.29(2) of the Act.
Payment
As the charge is less than $25, you will be required to pay in full if the charge is imposed.
The charge will be refunded if the department fails to make a decision on your request within the
statutory time limit. The charge can be paid by cheque, money order, credit card or Electronic Funds
Transfer (EFT).
Cheques and money orders should be made payable to "Collector of Public Monies DIBP" and sent to:
FOI & Privacy Policy Section
Department of Immigration & Border Protection
PO Box 25
BELCONNEN ACT 2616
If you wish to pay by credit card, please fill out the attached credit card authorisation form and forward to
FOI & Privacy Policy Section at the above address, or email to xxx@xxxx.xxx.xx.
If you wish to pay by Electronic Funds Transfer (EFT) the department’s bank account details are as
follows:
Bank:
CBA
BSB:
062987
Account Number:
10016044
Account Name:
DIBP Official Administered Direct Credit Receipts Account
3
When making the transfer you will need to quote the number of your request -
FA14/07/00183 - so
that your payment can be identified by our Finance area. Failure to do so may result in payments not
being identified as FOI related and could result in processing delays.
Please advise FOI when you have made the payment made by direct credit so that we can contact the
Finance area and they can issue a receipt. You should also be aware that payments by direct credit are
not processed in real time. There is at least a one day delay between somebody paying money into the
department's account and notification of the payment via our bank account statement.
Processing period suspended The period for processing your request is suspended from the day that you are deemed to have been
‘notified’ of the charge and resumes on:
• the day you indicate that you ‘agree’ to pay the charge or
• the day on which this agency makes a decision not to impose a charge.
You may indicate your agreement to pay the charge by either paying the deposit or paying the charge
in full.
Contacting the FOI Section
If you wish to discuss this matter, I can be contacted using the details provided below.
Yours sincerely
Mel Heggart
Authorised decision maker
FOI & Privacy Policy Section
Parlimentary and Executive Coordination Branch
Department of Immigration and Border Protection
Phone (02) 6264 3131
Email xxx@xxxx.xxx.xx
