5 October 2021
Mr Trav S
By email: email@example.com
Dear Mr Trav S
Freedom of Information Request FOI21/133 – Decision letter
The purpose of this letter is to give you a decision about your request for access to documents under the
Freedom of Information Act 1982
(the FOI Act) which you submitted to the Attorney-General's Department
On 3 August 2021, you requested access to:
a copy of the 'Attorney General's Department Indexed File Lists - Sorted Numerically 1 January 2012
- 30 June 2012'. That document cites 'record 12/5946' titled 'Humanitarian Overseas Service Medal
Amendment Regulation: Iraq clasp'.
On 5 August 2021, the department acknowledged your request. On that day you responded to the
department’s acknowledgement providing further information about the Senate Order fie list and advising
the Office of Parliamentary Council advised you that they hold 29 documents related to ‘a file with number
12/5946 relating to the HOSM Amendment Regulation: Iraq clasp’. You also separately responded
confirming the scope to be the senate order file list from 2012 and that you are interested in related
On 2 September 2021, the department wrote to you advising that the period for processing your request
has been extended by 30 days to al ow the department to undertake consultation with a third party. You
were advised the new date for the completion of your FOI request would be 5 October 2021.
On 2 September 2021 the department also confirmed you were interested in the file title: 'Humanitarian
Overseas Service Medal Amendment Regulation: Iraq clasp' and other related information.
correspondence the department advised you an edited version of the file list, filtered for any file titles that
refer to ‘medal’ could be provided to you before the new due date.
The department did not receive a response to this correspondence.
A decision is relation to your request is due 5 October 2021.
I am an officer authorised under section 23(1) of the FOI Act to make decisions in relation to freedom of
information requests made to the department.
I have identified the document that falls within the scope of your request. I did this by making inquiries of
staff likely to be able to identify relevant documents and arranging for comprehensive searches of relevant
departmental electronic holdings.
In making my decision regarding access to the relevant documents, I have taken the following material into
• the terms of your request
• the content of the document identified as within scope of your request
• correspondence between you and the department
• the provisions of the FOI Act
• the Guidelines issued by the Australian Information Commissioner under section 93A of the FOI Act
The document, Attorney General's Department Indexed File Lists - Sorted Numerically 1 January 2012 - 30
, contains over 4000 rows of data, with 6 rows referencing the word ‘medal’ in the file title. As
there is nothing available to me to suggest you would disagree with this approach, I have decided to
provide an edited version of the list containing all rows containing the word ’medal’ to you.
Your review rights, including how to make an application for review under the FOI Act, are set out at
to this letter.
The document schedule at Attachment B
sets out brief information about the document within the scope
of your request and my decision in relation to access of the document.
The statement of reasons at Attachment C
sets out the reasons for my decision to edit certain material to
which you have requested access.
The document to which I have decided to grant access under the FOI Act is at Attachment D
Questions about this decision
If you wish to discuss this decision, the FOI case officer for this matter is Joanna, who can be reached on
(02) 6141 6666 or by email to firstname.lastname@example.org.
Deputy Chief Information Officer
Schedule of documents
Statement of reasons
Freedom of Information request FOI21/133 – Decision letter Page 2 of 5
Attachment A - FOI Review rights
If you are dissatisfied with the decision of the Attorney-General’s Department (the department), you may
apply for internal review or Information Commissioner review of the decision.
The department encourages applicants to consider seeking internal review as a first step as it may provide
a more rapid resolution of your concerns.
Under section 54 of the Freedom of Information Act 1982
(FOI Act), applications for internal review must be
made in writing within 30 days of the date of the decision letter, and be lodged in one of the fol owing
post: Freedom of Information and Privacy Section
Strategy and Governance Branch
3-5 National Circuit BARTON ACT 2600
An officer of the department other than the officer who made the original decision will complete the
internal review within 30 days of receipt of your request.
Providing reasons you believe internal review of the decision is necessary will facilitate the completion of
the internal review.
Information Commissioner review
Under section 54L of the FOI Act, you may apply to the Australian Information Commissioner to review my
decision. An application for review by the Information Commissioner must be made in writing within 60
days of the date of the decision letter, and be lodged in one of the following ways:
post: GPO Box 5218 Sydney NSW 2001
More information about Information Commissioner review is available on the Office of the Australian
Information Commissioner website. Go to https://www.oaic.gov.au/freedom-of-information/reviews-and-
Freedom of Information request FOI21/133 – Decision letter Page 3 of 5
Attachment C – Statement of reasons – FOI21/133
This document, when read in conjunction with the schedule of documents at Attachment B
information about the reasons I have decided not to disclose certain material to you in response to your
request for documents under the Freedom of Information Act 1982
Section 22: Access to edited copies with exempt or irrelevant matter deleted
Section 22 of the FOI Act provides that if an agency decides to give access to a document that would
disclose information that would reasonably be regarded as irrelevant to the request, and it is possible for
the agency to prepare a copy (an edited copy
) of the document, modified by deletions, the agency
must prepare the edited copy and give the applicant access to it.
In deciding to delete material which would reasonably be regarded as irrelevant to a request, the FOI
Guidelines issued by the Office of the Australian Information Commissioner (OAIC) (the Guidelines) provide
at paragraph 3.95 that:
It is important for agencies to keep in mind that the implicit purpose of s 22 is to facilitate access to
information promptly and at the lowest reasonable cost through the deletion of material that can
readily be deleted, and that an applicant has either agreed or is likely to agree that the material is
I note that when the department wrote to you by email on 2 September 2021, department proposed
material containing the word ‘medal’ would be relevant to your request.
As there is no record available to me to suggest that you disagreed with this approach, I have decided to
regard material not referencing the word ‘medal’ as irrelevant to your request and have deleted this
material under section 22 of the FOI Act.
Freedom of Information request FOI21/133 – Decision letter Page 5 of 5