Document 2
QUICK REFERENCE GUIDE FOR ASSESSING APPLICATIONS
PRE-ASSESSMENT
Action step
Reference
Check for correspondence
Refer:
Student Visa SOP: Pre-assessment steps – Check
for Correspondence.
Verify identity of applicant
Refer:
Student Visa SOP: Pre-assessment steps – Verify
(including biometric information
identity of applicant.
where appropriate)
Conduct system checks
Refer:
Student Visa SOP: Pre-assessment steps –
Conduct system checks.
Check for multiple client records
Refer:
Student Visa SOP: Pre-assessment steps – Check
using CSP
for multiple client records using CSP.
Assess evidence of enrolment
Secondary exchange students - AASES form
DFAT/ Defence students – Letter from DFAT/
Defence
Post Graduate Research (Thesis marking) – Letter for
post graduate thesis marking (onshore only)
Al others must submit Confirmations of enrolment
(CoE)
• For onshore applications: All valid CoEs in
PRISMS must be considered in determining
the education sector, application rs. 47E(d)
level of an application.
• For offshore applications: CoEs listed in the
application and all CoEs subsequently
uploaded or submit ed via email must be
considered in determining the education
sector, application s. 47E(d)
of
an application.
• Where the application was lodged with a
Letter of Offer (onshore) details of the
corresponding CoE must be updated in ICSE,
when CoE information is available.
• A s. 47E(d)
must
be run, after details of any CoE not previously
recorded are updated in ICSE.
Refer:
Student Visa SOP: Pre-assessment steps -
Assess evidence of enrolment.
s. 47E(d)
Refer:
Student Visa SOP: Pre-assessment steps –
s. 47E(d)
.
Record assessment notes for
Refer:
Student Visa SOP: Pre-assessment steps –
s. 47E(d)
’
Record assessment notes for s. 47E(d)
‘in
effect’.
Decide s. 47E(d)
Refer:
Student Visa SOP: Pre-assessment steps – s. 47E(d)
.
Create case note using Case
Refer:
Case Note Generator Task Card – on Sharepoint
Note Generator (CNG)
** s. 47E(d)
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Action ‘follow-up outstanding’
• Only resolve the specific issues that triggered
events
the follow-up events
• Do not action all follow up events until
s. 47E(d)
assessment is complete and the application is
ready for grant
• If all follow-ups have been actioned but
.
assessment is not completed add a ‘manual
follow up required’ event.
Refer: -
Student Visa SOP: Pre-assessment Steps:
Action ‘follow-up outstanding events.
- Student Follow-up List on Sharepoint
ASSESSMENT
Criterion
Guidance/ Reference
Schedule 2 criteria
Enrolment
Verify that evidence of enrolment provided continues
500.211
to be valid.
GTE
Offshore applicants and first time applicants
500.212
onshore
s. 47E(d)
GTE scrutiny is not required unless information before
you raises GTE concerns.
s. 47E(d)
Assess GTE based on the information before you. If
this assessment raises concerns, request additional
information as appropriate and consider initiating a
GTE interview. s. 47E(d)
.
For first time onshore applicants, consider the
following in assessing genuineness;
- relationship between proposed studies and
past and proposed education and employment
profile;
- age of the applicant in relation to studies
undertaken.
s. 47E(d)
Assess GTE based on the information before you.
Request additional information as appropriate.
If the applicant appears to meet GTE based on
information provided, s. 47E(d)
s. 47E(d)
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Onshore applications by holders/previous holders
of student visas
s. 47E(d)
Undertake broad assessment, based on;
- Immigration history
- Study history
Assess based on documentation provided and
information available to the Department.
s. 47E(d)
s. 47E(d)
Undertake assessment as for s. 47E(d)
applications.
If broad assessment raises GTE concerns, request
additional information as required and undertake a
detailed GTE assessment.
Assessment wil be based on documentation provided
and information available to the Department,
s. 47E(d)
If there are concerns of s. 47E(d)
Refer: -
Student Visa SOP: Operational Processes:
Genuine Temporary Entrant
- PAM3: Sch2 GenGuide G – Student visa –
GenuineTemporary Entrant
English
s. 47E(d) evidentiary
500.213
Request evidence only where there is specific
information that raises concerns about the applicant’s
English language proficiency.
Regular evidentiary
s. 47E(d)
Verify that evidence of English proficiency has been
provided – open the document(s) to verify that these
are relevant.
Further scrutiny is not required unless there is s. 47E(d)
s. 47E(d)
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Full assessment required.
Refer: -
Instrument for 500.213(3)
- PAM3: Sch2 GenGuide G – English language
proficiency
Financial capacity
s. 47E(d)
500.214
Request evidence only where there is specific
information that raises concerns about the applicant’s
financial capacity, including access to funds.
s. 47E(d)
s. 47E(d)
Verify that evidence of financial capacity has been
provided – open the document(s) to verify that these
are relevant.
Further scrutiny is not required unless there is s. 47E(d)
s. 47E(d)
Full assessment required.
Refer: -
Instrument for 500.214(3)
-PAM3: Sch2 Gen Guide G – Financial capacity
evidence
OSHC
500.215
OSHC wil be met by declaration based on relevant
information in the application form, s. 47E(d)
.
• Applicants must have OSHC unless exempt.
• Students from Belgium are exempt.
• Norwegian students covered by the
Norwegian National Insurance Scheme (as
declared in the application) are exempt.
• Swedish students who have health insurance
with Kammarkollegiet (the Swedish Legal,
Financial and Administration Agency) must
provide evidence of this cover. They do not
have to take out OSHC if the evidence is
provided.
• OSHC must cover full period of stay in
Australia;
Offshore: At least 1 week before course start
to visa end date.
Onshore: Date of grant to visa end date
• If OSHC expiry falls short of date up to which
the visa can be granted under policy, refer
PAM for guidance.
Refer:
PAM3: Sch2 GenGuide G- Assessing the OSHC
requirements
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Age (school sector)
If schools sector application, refer to this clause for
500.216
age specific requirements.
Refer:
PAM3: Sch2 GenGuide G– Age requirements for
school students
Public interest Criteria 500.217
Health
Refer: -
PAM3: Sch4/4005-4007 - The health requirement
4005/4007
-Immigration Heath processing guidelines for case
officers (on Bordernet)
Character:
Check character declarations, s. 47E(d)
4001
Penal clearances (and military discharge certificates)
are not required where there are no character
concerns
Refer:
Penal Checking Handbook (PAM3:Sch4/4001)
https://bordernet.immi.local/PPCR/Pages/penal-checking-
handbook.aspx
Risk to Security:
4002 Perform ‘standard check’ involving;
- s. 47E(d)
- s. 47E(d)
- Previous applications s. 47E(d)
- Examining application and attachments
for features that may raise national
security concerns.
- Travel to and residence in countries of
concern
(Request additional info> Overseas
visited/travelled country)
Check employment history to see if the applicant has
been employed as an LEE at an Australian or foreign
mission in a s. 47E(d)
Refer: s. 47E(d)
WMD
Relates to students undertaking study in areas of
4003(b)
concern: at or above Masters level (Research) from
certain countries and at or above PhD level from
certain other countries.
Refer:
Proliferation of Weapons of Mass Destruction –
Risk Assessment Procedures.
Integrity
Applicant s. 47E(d)
4020
Refer:
PAM3: Sch4/4020 - The integrity PIC
Exclusion Periods
Applicant may have a s. 47E(d)
4013/4014
Refer:
PAM3: Act - Visa cancellation - Exclusion periods
Under18 welfare etc.
Refer:
PAM3: Sch2 GenGuide G- PIC 4012A student
4012A
welfare
PAM3: Act - Act-defined terms - s5G -
4017/4018
Relationships and family members - Custody
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(parental responsibility) for minor children
Debt to Commonwealth
Assume satisfied unless highlighted by declaration in
4004
application, s. 47E(d)
.
Refer
PAM3: Sch4/4004 - Debts to the Commonwealth
Establish w/o difficulty
Satisfied if GTE / financial capacity satisfied
4010
Valid passport
Satisfied unless integrity concerns exist.
4021
Refer:
PAM3: Sch4/4021 - The passport requirement
Values statement
Action is required only if follow up ‘Incorrect answer to
4019
Declaration Questions’ with ‘Values statement’ as the
qualifier was generated.
Special Return Criteria 500.218
Previously deported
The applicant wil have s. 47E(d) .
5001
Application cannot be granted. Exclusion is
permanent with no waiver provisions.
Refer
PAM3: Act - Visa cancellation - Exclusion periods
Previously removed
The applicant wil have a s. 47E(d).
5002
Refer
PAM3: Act - Visa cancellation - Exclusion periods
DFAT/ Foreign Govt. support
Check if applicant is a student who previously held a
5010
DFAT or Foreign Government sponsored visa.
Refer:
PAM3: Div1.2/reg1.04A - Foreign Affairs recipients
and Foreign Affairs students
PAM3: Act - Visa cancellation - Exclusion periods
GRANT
Check visa end date
The visa end date is calculated by the system based
on information in the application. Verify that the date
calculated is in line with relevant policy at ‘Student
visa end date’ in
PAM3: Sch2 GenGuide G
• The maximum period of effect should not
exceed 5 years (limited exceptions apply)
• For primary school students period of effect
should be 2 years (limited exceptions apply)
• The visa end date must not be beyond the
expiry date of the OSHC
• Where the applicant is under 18, the visa end
date must not be after the end date of the
relevant welfare arrangement
The calculated dates wil need to be checked for the
following types of applications;
- Foreign Affairs/ Defence sector
- Post Graduate Research Sector; PhD
students
- Higher Education Sector; Foreign
government sponsored University
students short courses
- Schools Sector; (including Secondary
exchange students)
Check visa conditions
Mandatory conditions
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Al mandatory conditions except the following are
automatically recorded by ICSE.
s. 47E(d)
prompt the inclusion of the
conditions below.
Primary applicant
s. 47E(d)
Dependant applicant
8201 - Study limitation for applicant over 18
s. 47E(d)
8518 – Adequate arrangements for education for
applicant under 18
Discretionary conditions
8534 – No further stay
This condition should be attached to visas of family
members of student visa holders if requested by
DFAT/Defence or a foreign government, or if the
student is a government-funded student subject to
visa condition 8535
Where visa is granted:
- s. 47E(d)
- with PIC 4020
waiver
Or
Refer:
- s. 47E(d)
Instructions for s. 47E(d)
(ADD2017/1756630) – Please note that officers in the
onshore student network are currently not required to
create or enrich entities in GOIS.
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