This is an HTML version of an attachment to the Freedom of Information request 'Keeping records of new or revised broadbanding proposals submitted to the APSC'.



 
 
 
 
 
 
 
 
Records Authority 
 
Australian Public Service 
Commission 
 
 
Job no 2007/00367755 
 
7 April 2008 
 
 
 
 
 
 
 
 
 
 
 
 

 
© Commonwealth of Australia 2008 
This work is copyright. Apart from any use as permitted under the Copyright 
Act 1968,
 no part may be reproduced by any process without prior written 
permission from the National Archives of Australia. Requests and inquiries 
concerning reproduction and rights should be directed to the Publications 
Manager, National Archives of Australia, PO Box 7425, Canberra Mail Centre 
ACT 2610, Australia. 
 
 

 
CONTENTS 
 
INTRODUCTION   

 
 
 
 
 
 
 

 
APPLICATION 

OF 
THIS 
AUTHORITY     6 
 
CONTACT INFORMATION 

 
 
 
 
 
 

 
AUTHORISATION 

 
 
 
 
 
 
 

 
CLASSES 

          
EMPLOYMENT-RELATED SERVICES                                                                           10 
LEARNING AND DEVELOPMENT SERVICES                                                           29 
ORGANISATIONAL PERFORMANCE SERVICES                                                     41 
 

 
 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
 
 
 
 
 
[This page has been left blank intentionally.] 


National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
 
 
 
INTRODUCTION 
The Australian Public Service Commission (APSC) and the National Archives of Australia have 
developed this Records Authority to set out the requirements for the retention or destruction of 
records for all three functions of the APSC. It represents a significant commitment on behalf of the 
APSC to understand, create and manage the records of its activities. 
 
This Authority uses a classification scheme based on an analysis of the business of the agency. It takes 
into account APSC's legal and organisational recordkeeping requirements, and the interests of 
stakeholders of both the APSC and the National Archives. It provides a framework that may be used 
as a guide when creating and managing records that document these functions. 
 
This Authority gives the APSC the permission, required under the Archives Act, for the disposal of 
the records described. The Authority sets out those records that need to be retained as national 
archives and the minimum length of time that other classes of records need to be kept. Retention 
periods are based on an assessment of business needs, broader organisational accountability 
requirements and community expectations.  
 
The APSC can use the following tools to dispose of their records: 
•  this Records Authority covering APSC's agency specific records; 
•  general disposal authorities, such as the Administrative Functions Disposal Authority (AFDA), 
that covers functions and records common to every Commonwealth agency; and  
•  normal administrative practice (NAP) which allows for the destruction of records where the 
records are duplicated, unimportant or for short-term use only. 
 
As changes in circumstances may affect future recordkeeping requirements, the periodic review of 
this Authority is recommended. All amendments must be approved by the National Archives. 
 
Advice on using this Authority and other recordkeeping matters is available from the National 
Archives' website at www.naa.gov.au or by contacting the Agency Service Centre at 
xxxxxxxxxxxxx@xxx.xxx.xx or (02) 6212 3610. 
 
 
 


National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
 
 
 
APPLICATION OF THIS AUTHORITY 
1. This Records Authority applies to core business records of the Australian Public Service 
Commission (APSC).  
 
2. This Records authority should be used in place of previously issued records authorities to sentence 
records:   
•  Records that have been sentenced using previously issued records authorities should be 
resentenced where this records authority prescribes longer retention periods.  This is particularly 
important in the case of records that previously had been identified as having temporary value 
and are identified in this records authority as having archival value 
•   Records already sentenced as 'retain permanently' using previous records authorities should be 
resentenced if they fall within the scope of this Authority.   
 
3. This Authority should be used in conjunction with the Administrative Functions Disposal 
Authority (AFDA) issued by the National Archives to cover administrative records common to most 
Commonwealth agencies.  
 
4. This Authority should be used in conjunction with general disposal authorities issued by the 
National Archives that cover other types of records that may be created by the APSC such as 
encrypted records and source records that have been copied. 
 
5. The APSC may destroy certain records without formal authorisation as a normal administrative 
practice. This usually occurs where the records are duplicated, unimportant or for short-term use 
only.  It does not replace the records disposal arrangements agreed to in authorities. Advice and 
guidance on destroying records as a normal administrative practice is available from the National 
Archives' website at www.naa.gov.au. 
 
6. This Authority is to be used to sentence records. Sentencing involves the examination of records in 
order to identify the individual disposal class to which they belong.  This process enables sentencers 
to determine the appropriate disposal action for the records.  Advice on sentencing is available from 
the National Archives. 
 
7. Where the method of recording information changes (for example from a manual system to an 
electronic system, or when information is migrated from one system to a new system) this Authority 
can still be used to sentence the records created, providing the records document the same function 
and activity. The information must be accessible for the period of time prescribed in this Authority. 
The APSC will need to ensure that any software, hardware or documentation required to enable 
continuing access to the data is available for the periods prescribed. 
 
8. In general, retention requirements indicate a minimum period for retention. The APSC may extend 
minimum retention periods if it considers that there is an administrative need to do so. Where the 
APSC believes that its accountability will be substantially compromised because a retention period or 
periods are not adequate, it should contact the National Archives for review of the retention period. 
 
9. From time to time the National Archives places 'freezes' on the disposal of some groups of records, 
which places a moratorium on the destruction of these records. If you require further information 
about disposal freezes and whether they affect the application of this Authority, please contact the 
National Archives. 
 
10. Records in the care of the APSC should be appropriately stored and preserved. The APSC needs to 
meet this obligation to ensure that the records remain authentic and accessible over time. Under 
section 31 of the Archives Act 1983, access arrangements are required for records that become 
available to the public after thirty years.  


National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
 
 
 
 
11. Appropriate arrangements should be made with the National Archives when records are to be 
transferred into custody. The National Archives accepts for transfer only those records designated as 
national archives.  
 
12. Advice on how to use this Authority is available from the APSC's records manager. If there are 
problems with the application of the authority that cannot be resolved, please contact the National 
Archives. 
 
 
CONTACT INFORMATION 
For assistance with this authority or for advice on other recordkeeping matters, please contact 
National Archives’ Agency Service Centre. 
Queen Victoria Terrace 
 
Tel: (02) 6212 3610 
Parkes ACT 2600 
 
Fax: (02) 6212 3989 
PO Box 7425 
 
Email: xxxxxxxxxxxxx@xxx.xxx.xx  
Canberra 
Mail 
Centre 
ACT 
2610 
   Website: 
www.naa.gov.au 
 


National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
 
 
 
[This page has been left blank intentionally]













National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
 
 
 
 
 
[This page has been left blank intentionally.]
10 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
 
Advice 
The activities associated with offering opinions by or to the organisation as to an action or judgement. 
Includes the process of advising. 
Entry 
Description of records 
Disposal action 
17310 
Records documenting the receipt and provision of important 
Retain as national 
advice by the agency that leads to the formulation of public 
archives 
service-wide policy, or advice on issues that are controversial, 
attract media or parliamentary scrutiny or ministerial 
involvement. Includes: 
•  briefing notes (includes background briefs and question 
time briefs) 
•  minutes providing advice to the Minister 
•  government responses to inquiry recommendations 
•  policy papers (white papers for policy and green papers for 
discussion) 
• ministerial statements 
•  advice to other agencies. 
17311 
Working papers documenting the development of important 
Destroy when reference 
advice by the agency that leads to the formulation of public 
ceases 
service-wide policy, or advice on issues that are controversial, 
attract media or parliamentary scrutiny or require ministerial 
involvement. 
17312 
Records documenting the receipt and provision of less 
Destroy 10 years after 
important advice by the agency that does not lead to the 
action completed 
formulation of public service-wide policy, or advice on issues 
that are not controversial, attract media or parliamentary 
scrutiny or require ministerial involvement. Includes: 
•  briefing notes (includes background briefs and question 
time briefs) 
•  minutes providing advice to the Minister 
•  advice to other agencies. 
11 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Advice - Continued 
 
Entry 
Description of records 
Disposal action 
17313 
Working papers documenting the development of less 
Destroy 10 years after 
important advice by the agency concerning less important 
action completed 
issues. 
17314 
General administrative records documenting the provision of 
Destroy 5 years after 
advice. Includes: 
action completed 
•  list of briefing requirements 
•  records documenting the tabling of reports and papers to 
Parliament. 
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of 
agreements. 
Entry 
Description of records 
Disposal action 
17315 
Final version of agreements with external service providers. 
Destroy 7 years after 
agreement expires or is 
superseded 
17316 
Records documenting negotiations, establishment, 
Destroy 7 years after 
maintenance and review of agreements. 
agreement expires or is 
superseded 
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to 
undertake a requested action. 
Entry 
Description of records 
Disposal action 
17317 
Authorisations for administrative actions relating to 
Destroy 7 years after 
employment-related services. 
action completed 
12 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Authorisation - Continued 
 
Entry 
Description of records 
Disposal action 
17318 
Delegations of power to agency staff to authorise 
Destroy 10 years after 
administrative action in support of employment-related 
delegation is superseded 
services (eg delegation by the Australian Public Service 
Commissioner to authorise an officer of the agency to inquire 
into reports submitted to the Commissioner). 
17319 
Authorisations to Agency Heads to delegate his or her powers 
Destroy 10 years after 
or functions to an outsider. Includes requests to and consents 
action completed 
from the Australian Public Service Commissioner. 
13 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
 
Commissioner Inquiries 
The activities associated with inquiring and reporting on disclosures, reports etc made to the Public 
Service, Merit Protection, and/or Parliamentary Commissioners (or to a person authorised by the 
Commissioner). Includes whistle blowing disclosures, and complaints alleging breaches of the 
Australian Public Service Code of Conduct. 
For providing formal statements or findings of the results of an examination or investigation other than 
disclosures or alleged breaches of the Australian Public Service Code of Conduct, use 
EMPLOYMENT-RELATED SERVICES - Reporting. 

For records documenting litigation matters where legal precedents are set, use AFDA LEGAL 
SERVICES - Litigation. 

Entry 
Description of records 
Disposal action 
17320 
Records and working papers documenting investigations 
Destroy 5 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Public Service Code of Conduct reported by an 
employee (whistleblower) of the Australian Public Service that 
involves no further action. Includes: 
• witness statements 
•  copies of policy documents from whistleblowers 
•  copies of reports from whistleblowers 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
14 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Commissioner Inquiries - Continued 
 
Entry 
Description of records 
Disposal action 
17321 
Records and working papers documenting investigations 
Destroy 10 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Public Service Code of Conduct reported by a 
Australian Public Service employee (whistleblower) that 
results in further action such as legal action. Includes: 
• witness statements 
•  copies of policy documents from whistleblower 
•  copies of reports from whistleblower 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
17322 
Records and working papers documenting investigations 
Destroy 5 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Public Service Code of Conduct referred to the 
agency by an Australian Government Agency Head that 
involves no further action. Includes: 
• witness statements 
•  copies of policy documents from agency 
•  copies of reports from agency 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
15 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Commissioner Inquiries - Continued 
 
Entry 
Description of records 
Disposal action 
17323 
Records and working papers relating to investigations 
Destroy 10 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Public Service Code of Conduct referred to the 
agency by an Australian Government Agency Head that result 
in further action such as legal action. Includes: 
• witness statements 
•  copies of policy documents from agency 
•  copies of reports from agency 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
17324 
Records and working papers documenting the investigations 
Destroy 5 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Parliamentary Service Code of Conduct by a 
parliamentary service employee that involves no further 
action. Includes: 
• witness statements 
•  copies of policy documents from agency 
•  copies of reports from agency 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
16 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Commissioner Inquiries - Continued 
 
Entry 
Description of records 
Disposal action 
17325 
Records and working papers documenting the investigations 
Destroy 10 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Parliamentary Service Code of Conduct by a 
parliamentary service employee that result in further action 
such as legal action. Includes: 
• witness statements 
•  copies of policy documents from agency 
•  copies of reports from agency 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
17326 
Records and working papers documenting investigations 
Destroy 5 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Public Service Code of Conduct by an Australian 
Government Agency Head that involves no further action. 
Includes: 
• witness statements 
•  copies of policy documents from agency 
•  copies of reports from agency 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
17 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Commissioner Inquiries - Continued 
 
Entry 
Description of records 
Disposal action 
17327 
Records and working papers documenting investigations 
Destroy 10 years after 
conducted by the agency into alleged breaches of the 
action completed 
Australian Public Service Code of Conduct by an Australian 
Government Agency Head that result in further action such as 
legal action. Includes: 
• witness statements 
•  copies of policy documents from agency 
•  copies of reports from agency 
• interview records 
•  recommendation from Commissioner 
•  final version of Commissioner’s report. 
Committees 
The activities associated with the management of committees and task forces. Includes the 
committee’s establishment, appointment of members, terms of reference, proceedings, minutes of 
meetings, reports, agendas etc. 
For forums and the meetings of individuals and groups that are not considered a committee, use 
EMPLOYMENT-RELATED SERVICES - Meetings. 

Entry 
Description of records 
Disposal action 
17328 
Records of internal committees formed to consider specific 
Destroy 10 years after 
matters in support of the employment-related services 
action completed 
function. Includes: 
•  records establishing the committee 
•  final versions of minutes 
• reports 
• recommendations 
•  supporting documentation such as briefing and discussion 
papers. 
18 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Committees - Continued 
 
Entry 
Description of records 
Disposal action 
17329 
Records of external or inter-agency committees formed to 
Destroy 5 years after 
consider public service-wide employment-related matters 
action completed 
where the agency is a member. Includes: 
•  records establishing the committee 
•  appointment of members 
• minutes 
•  reports produced by the committee 
•  supporting documentation such as briefing and discussion 
papers. 
17330 
Working papers documenting the administrative arrangements 
Destroy 2 years after 
of all committees. Includes: 
action completed 
• agenda 
•  notices of minutes 
• draft minutes 
• facilities bookings. 
19102 
Records of recruitment selection committees on behalf of 
Destroy 2 years after 
Australian Public Service agencies (such as Independent 
action completed 
Selection Advisory Committees).  Includes: 
•  records establishing the committee 
•  appointment of members 
•  final version of minutes 
• reports 
• recommendations 
•  supporting documentation such as candidate assessment 
notes. 
19 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
 
Conferences 
The activities involved in arranging or attending conferences held either by the organisation or by 
other organisations. Includes registrations, publicity and reports of participants etc. 
Entry 
Description of records 
Disposal action 
17331 
Records documenting arrangements for agency conferences. 
Destroy 3 years after 
Includes: 
action completed 
• program development 
• speakers arrangements 
• promotion material 
• registration management 
• venue bookings. 
17332 
Records documenting the assessment of conduct of 
Destroy 3 years after 
conferences arranged by the agency.  Includes: 
action completed 
•  completed evaluation forms 
• reports. 
17333 Agency 
participants' 
reports 
on conferences arranged by other  Destroy 3 years after 
organisations. 
action completed 
17334 
Records documenting the attendance of staff at conferences 
Destroy when reference 
arranged by other organisations. Includes: 
ceases 
•  completed conference registration forms 
• conference programs 
•  conference promotion material. 
17335 
Master copies of unpublished proceedings, reports, speeches 
Destroy 5 years after last 
and papers from conferences arranged by the agency. 
action 
Includes presentations by agency staff. 
20 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Conferences - Continued 
 
Entry 
Description of records 
Disposal action 
17336 
Copies of unpublished conference proceedings and official 
Destroy when reference 
reports received at conferences arranged by other 
ceases 
organisations. 
17337 
Copies of published proceedings, reports, speeches and 
Destroy when reference 
papers from conferences arranged by the agency. 
ceases 
17338 
Copies of published proceedings, reports, speeches and 
Destroy when reference 
papers from conferences arranged by other organisations. 
ceases 
Consultancy Services 
The activities involved in responding to external requests for consultancy services for which 
remuneration is paid to the organisation. Includes providing policy and legislative expertise. 
Entry 
Description of records 
Disposal action 
17339 
Records documenting the provision of consultancy services by  Destroy 7 years after the 
the agency to external organisations. Includes: 
completion or other 

termination of the 
  requests for services 
contract 
•  notes taken at briefing interviews 
•  minutes of meetings with clients 
• progress reports 
•  development of strategies and related project materials 
•  final product relating to consultancy service. 
17340 
Working papers developed to support the provision of 
Destroy 3 years after the 
consultancy services. 
completion or other 
termination of the 
contract 
21 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
 
Enquiries 
The activities associated with handling requests for information about the organisation and its services 
by the general public, agency employees or another organisation. 
Entry 
Description of records 
Disposal action 
17341 
Records documenting the handling of public enquiries about 
Destroy 5 years after 
the agency and its programs, products and services in support 
action completed 
of employment-related services function. 
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, 
systems or services in relation to meeting the needs of the given situation. Includes systems analysis 
and ongoing monitoring. 
For re-evaluating processes after implementation and ongoing monitoring, use EMPLOYMENT-
RELATED SERVICES - Reviewing. 

Entry 
Description of records 
Disposal action 
17342 
Records documenting the evaluation of potential or existing 
Destroy 5 years after 
programs and services supporting the employment-related 
action completed 
services function. 
17343 
Records and working papers documenting the evaluation and 
Destroy 5 years after 
ongoing monitoring of employment-related programs and 
action completed 
services. Includes monitoring people applying for Senior 
Executive Service employment and their suitability. 
22 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
 
Meetings 
The activities associated with ad-hoc gatherings held to formulate, discuss, update or resolve issues 
and matters pertaining to managing the section, department, or organisation as a whole. Includes 
arrangements, agenda, taking of minutes etc. Excludes committee meetings. 
For meetings of committees and task forces, use EMPLOYMENT-RELATED SERVICES - 
Committees. 

Entry 
Description of records 
Disposal action 
17344 
Final version of minutes and supporting documents tabled at 
Destroy 3 years after 
meetings held in support of the employment-related services 
action completed 
function. 
17345 
Working papers documenting the conduct and administration 
Destroy when reference 
of all meetings held to support the employment-related 
ceases 
services function. Includes: 
• agenda 
•  notices of meetings 
• draft minutes. 
23 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
 
Policy 
The activities associated with developing and establishing decisions, directions and precedents which 
act as a reference for future decision making, as the basis from which the organisation’s operating 
procedures are determined. 
Entry 
Description of records 
Disposal action 
17346 
Records documenting the development and establishment of 
Destroy 5 years after 
agency policies in support of the employment-related services 
promulgation of the new 
function. Includes: 
policy 
• policy proposals 
• research papers 
•  results of consultations 
• supporting reports 
• significant drafts 
•  final policy documents. 
[For the development of public service-wide employment-
related policies, use EMPLOYMENT-RELATED SERVICES – 
Service-wide Policy.] 
17347 
Working papers and records documenting comments made on  Destroy 3 years after 
the development of policies. 
promulgation of new 
policy 
17348 
Copies of policy documents and supporting papers. 
Destroy when reference 
ceases 
Procedures 
Standard methods of operating laid down by an organisation according to formulated policy. 
Entry 
Description of records 
Disposal action 
17349 
Master set of agency manuals, handbooks, directives etc 
Destroy when procedures 
detailing procedures in support of the employment-related 
are superseded 
services function. 
24 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Procedures - Continued 
 
Entry 
Description of records 
Disposal action 
17350 
Records documenting the development of procedures in 
Destroy 1 year after 
support of the agency’s employment-related services function. 
production of procedures 
17351 
Copies of procedural manuals, handbooks, directives etc. 
Destroy when reference 
ceases 
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either 
internal or external or as a requirement of corporate policies), and with providing formal statements or 
findings of the results of the examination or investigation.  Includes agenda, briefing, business, 
discussion papers, proposals, reports, reviews and returns. 
For providing a formal response to disclosures etc, and complaints alleging breaches of the Australian 
Public Service Code of Conduct, use EMPLOYMENT-RELATED SERVICES - Commissioner 
Inquiries. 

Entry 
Description of records 
Disposal action 
17352 
Final version of internal reports on Senior Executive Service 
Retain as national 
employees in relation to employment-related trends such as 
archives 
promotion, engagement, workforce and succession planning 
and movements. 
17353 
Working papers documenting the development of internal 
Destroy 3 years after 
reports on Senior Executive Service employees in relation to 
action completed 
employment-related demographics. 
17354 
Final version of periodic internal reports on general 
Destroy 7 years after 
administrative matters used to monitor and document 
action completed 
recurring activities in support of the employment-related 
services function. Includes: 
•  work progress reports against business and work plans  
•  unit level performance reporting. 
25 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Reporting - Continued 
 
Entry 
Description of records 
Disposal action 
17355 
Responses to requests for comments on reports of external 
Destroy 7 years after 
agencies relating to the agency’s employment-related services  action completed 
function. 
17356 
Responses to surveys carried out to support the employment-
Destroy 3 years after 
related services function. Includes the collection and reporting 
action completed 
of statistical information. 
[For the final version of the State of Service report, use 
ORGANISATIONAL PERFORMANCE SERVICES – 
Reporting.] 
17357 
Working papers documenting the development of periodic 
Destroy 2 years after 
internal reports on general administrative matters used to 
action completed 
monitor and document recurring activities in support of the 
employment-related services function. Includes: 
•  work progress reports against business and work plans 
•  unit level performance reporting. 
17358 
Copies of reports. 
Destroy when reference 
ceases 
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover 
facts, principles etc. Used to support development of projects, standards, guidelines etc and the 
business activities of the organisation in general. Includes following up enquiries relating to 
organisational programs, projects, working papers, literature searches etc. 
Entry 
Description of records 
Disposal action 
17359 
Records documenting research carried out in support of the 
Destroy 3 years after 
employment-related services function. 
research is completed 
26 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
 
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards 
and systems. Includes recommendations and advice resulting from these activities. 
Entry 
Description of records 
Disposal action 
17360 
Records documenting reviews of agency programs and 
Destroy 10 years after 
services. Includes documents establishing the review, final 
action completed 
report and action plan. 
17361 
Working papers developed in support of reviews of agency 
Destroy 1 year after 
programs and services. 
action completed 
Reviews (Decisions) 
The activities involved in the processes of reviewing actions both by an agency, or an external body. 
Includes review of promotion decisions. 
Entry 
Description of records 
Disposal action 
17362 
Records and working papers documenting reviews of 
Destroy 6 years after 
promotion decisions made by agencies that have been 
action completed 
overturned. Includes: 
•  application(s) for review 
•  statements from agency and parties to the review 
•  copies of position description and selection criteria 
•  copies of interview notes and assessment results 
•  decision of promotion review committee including 
statement of reasons. 
27 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Reviews (Decisions) - Continued 
 
Entry 
Description of records 
Disposal action 
17363 
Records and working papers documenting the review of a 
Destroy 3 years after 
promotion decision made by an agency that have not been 
action completed 
overturned. Includes: 
•  application(s) for review 
•  statements from agency and parties to the review 
•  copies of position description and selection criteria 
•  copies of interview notes and assessment results 
•  decision of promotion review committee including 
statement of reasons. 
Service-wide Policy 
The activities associated with developing, consulting and establishing directions and precedents which 
act as a reference for future public service-wide decision making. 
Entry 
Description of records 
Disposal action 
17364 
Records documenting the development and establishment of 
Retain as national 
employment-related public service-wide policies. Includes: 
archives 
• policy proposals 
• research papers 
•  results of consultations 
• supporting reports 
• major drafts 
•  national policy statements 
•  guides to the interpretation of the implementation of 
legislation administered by the agency 
•  final policy documents. 
28 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
EMPLOYMENT-RELATED SERVICES 
The function of providing assistance and employment-related services to government agencies and 
employees. Includes developing and promoting Australian public service employment policies and 
practices, and offering employment services such as external reviews of employment-related decisions 
made by an external organisation.  Also includes handling external inquiries, reporting on disclosures 
made to the Public Service, Merit Protection and/or Parliamentary Commissioners and undertaking 
consultancy services. 
For designing government-wide leadership, skills and training programs, use LEARNING AND 
DEVELOPMENT SERVICES. 
For advice on the development of workplace diversity programs, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For reporting on the Australian Public Service Values and Code of Conduct, use ORGANISATIONAL 
PERFORMANCE SERVICES. 
For maintaining and using data held in organisational databases, use AFDA TECHNOLOGY & 
TELECOMMUNICATIONS. 
For the production of the Australian Public Service Gazette, use AFDA PUBLICATION. 
Service-wide Policy - Continued 
 
Entry 
Description of records 
Disposal action 
17365 Records 
documenting 
comments made on the development of 
Destroy 3 years after 
public service-wide employment-related policies. 
promulgation of new 
policy 
17366 
Working papers documenting the development of public 
Destroy 3 years after 
service-wide employment-related policies. 
promulgation of new 
policy 
17367 
Copies of public service-wide employment-related policy 
Destroy when reference 
documents and supporting papers. 
ceases 
[For the establishment of internal policies in support of the 
employment-related services function, use EMPLOYMENT-
RELATED SERVICES - Policy.] 
29 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
 
Addresses (presentations) 
The activity of giving addresses for training, professional, community relations or sales purposes. 
Includes speeches and multi-media presentations. 
For the publication of addresses, use AFDA PUBLICATION. 
Entry 
Description of records 
Disposal action 
17369 
Final versions of addresses presented to government 
Destroy 3 years after 
agencies and agency staff for training purposes. 
action completed 
[For the administration of training services to other agencies, 
use LEARNING AND DEVELOPMENT SERVICES – Training 
Services.] 
17370 
Final versions of addresses presented to government 
Destroy 3 years after 
agencies and agency staff in support of the learning and 
action completed 
development services function. 
17371 
Working papers documenting the development of all 
Destroy after action 
addresses, including drafts. 
completed 
Advice 
The activities associated with offering opinions by or to the organisation as to an action or judgement. 
Includes the process of advising. 
Entry 
Description of records 
Disposal action 
17373 
Records documenting the receipt and provision of advice 
Destroy 5 years after 
regarding public service-wide leadership, learning and 
action completed 
development services. Includes: 
•  advice from other agencies 
•  minutes providing advice to the Minister 
•  briefing notes (includes background briefs and question 
time briefs) 
•  tabling of reports and papers to Parliament. 
17374 
Working papers documenting the development of advice 
Destroy 2 years after 
provided by the agency. 
action completed 
30 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
 
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of 
agreements. 
Entry 
Description of records 
Disposal action 
17375 
Final versions of agreements and contracts with external 
Destroy 7 years after 
service providers. 
agreement expires or is 
superseded 
17376 
Records documenting negotiations establishment, 
Destroy 7 years after 
maintenance and review of agreements. 
agreement expires or is 
[For agreements relating to joint ventures, use LEARNING 
superseded 
AND DEVELOPMENT SERVICES - Joint Ventures.] 
Committees 
The activities associated with the management of committees and task forces. Includes the 
committee’s establishment, appointment of members, terms of reference, proceedings, minutes of 
meetings, reports, agendas etc. 
For forums and the meetings of individuals and groups that are not considered a committee, use 
EMPLOYMENT-RELATED SERVICES - Meetings. 

Entry 
Description of records 
Disposal action 
17377 
Records of internal committees formed to consider specific 
Destroy 10 years after 
matters in support of the learning and development services 
action completed 
function. Includes: 
•  documents establishing the committee 
•  final versions of minutes 
• reports 
• recommendations 
•  supporting documentation such as briefing and discussion 
papers. 
17378 
Records of external or inter-agency committees formed to 
Destroy 5 years after 
consider public service-wide learning and development 
action completed 
matters where the agency is a member. Includes: 
•  documents establishing the committee 
•  appointment of members 
• minutes 
•  supporting documentation such as briefing and discussion 
papers. 
31 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
Committees - Continued 
 
Entry 
Description of records 
Disposal action 
17379 
Working papers documenting the administrative arrangements 
Destroy 2 years after 
of all committees. Includes: 
action completed 
• agenda 
•  notices of minutes 
• draft minutes 
• facilities bookings. 
Conferences 
The activities involved in arranging or attending conferences held either by the organisation or by 
other organisations. Includes registrations, publicity and reports of participants etc. 
For addresses given at a conference, use LEARNING AND DEVELOPMENT SERVICES - Addresses 
(presentations). 

Entry 
Description of records 
Disposal action 
17380 
Records documenting arrangements for agency conferences, 
Destroy 3 years after 
seminars etc. Includes: 
action completed 
• conference programs 
• speaker arrangements 
• registrations 
• facility bookings 
• promotional material. 
[For financial management of conference arrangements, use 
FINANCIAL MANAGEMENT - Accounting.] 
17381 
Reports assessing the conduct of conferences arranged by 
Destroy 3 years after 
the agency. Includes: 
action completed 
•  completed evaluation forms 
• reports. 
17382 
Copies of unpublished proceedings, reports, speeches and 
Destroy 5 years after 
papers from conferences arranged by the agency. 
action completed 
[For speeches and presentations by agency staff at 
conferences, use LEARNING AND DEVELOPMENT - 
Addresses (presentations).] 
32 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
Conferences - Continued 
 
Entry 
Description of records 
Disposal action 
17383 
Records documenting the attendance of agency staff at 
Destroy when reference 
conferences arranged by other organisations. Includes: 
ceases 
•  completed conference registration forms 
• conference programs 
• promotional material. 
17384 
Copies of published conference proceedings and official 
Destroy when reference 
reports received at conferences arranged by other 
ceases 
organisations. 
17385 Agency 
participants' 
reports 
on conferences arranged by other  Destroy 3 years after 
organisations. 
action completed 
Consultancy Services 
The activities involved in responding to external requests for consultancy services for which 
remuneration is paid to the organisation. Includes providing policy and legislative expertise. 
For providing (in-house) customised training services to agencies, use LEARNING AND 
DEVELOPMENT SERVICES – Training Services. 

Entry 
Description of records 
Disposal action 
17498 
Records documenting the provision of consultancy services by  Destroy 7 years after the 
the agency to external organisations. Includes: 
completion or other 

termination of contract 
  terms of reference 
•  minutes of meetings with clients 
• progress reports 
•  notes taken at project briefing interviews 
•  development of strategies and related project material 
•  copies of client proposals and contracts 
•  final product relating to consultancy service. 
17499 
Working papers and material developed to support the service 
Destroy when reference 
provision. 
ceases 
33 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
 
Contracting Out 
The activities involved in managing the performance of work or the provision of goods and services by 
an external contractor, vendor or consultant, or by using external bureau services. Includes 
outsourcing. 
Entry 
Description of records 
Disposal action 
17500 
Records documenting contract management relating to the 
Destroy 7 years after 
learning and development services function. Includes: 
completion or other 

termination of contract 
  minutes of meetings with main stakeholders 
•  performance and evaluation reports. 
Enquiries 
The activities associated with handling requests for information about the organisation and its services 
by the general public, agency employees or another organisation. 
Entry 
Description of records 
Disposal action 
17501 Records 
documenting 
responses given to enquiries regarding 
Destroy 3 years after 
the agency’s learning and development services, products and  action completed 
programs. 
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, 
systems or services in relation to meeting the needs of the given situation. Includes systems analysis 
and ongoing monitoring. 
For re-evaluating processes after implementation and monitoring, use LEARNING AND 
DEVELOPMENT SERVICES - Reviewing. 

Entry 
Description of records 
Disposal action 
17502 
Records documenting the evaluation of the agency’s 
Destroy 5 years after 
leadership, learning and development programs, skills 
action completed 
development, training course content and administration of 
learning and development services. Includes final version of 
report. 
17503 
Records documenting the ongoing monitoring of the agency’s 
Destroy 3 years after 
learning and development services. 
action completed 
34 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
Evaluation - Continued 
 
Entry 
Description of records 
Disposal action 
17504 
Working papers developed in support of evaluating the 
Destroy when reference 
agency’s leadership, learning and development programs, 
ceases 
courses and training materials. Includes: 
• surveys 
• questionnaires 
•  notes from meetings 
• draft report. 
Joint Ventures 
The activities involved in managing joint operations between departments, either within the 
organisation or with other organisations, or with the government, where there is a contract, joint 
contribution of funds and/or time. Also includes private sector ventures with public sector 
organisations, and co-research or collaboration between inter-departmental units, departments or 
organisations. 
Entry 
Description of records 
Disposal action 
17505 
Records documenting joint ventures between the agency and 
Destroy 7 years after 
government and/or non-government organisations. Includes: 
action completed 
•  final signed version of agreement 
•  working papers developed in support of the establishment, 
negotiation and management of agency joint ventures. 
Liaison 
The activities associated with maintaining regular general contact between the organisation and 
professional organisations, professionals in related fields, other private sector organisations and 
community groups. Includes sharing of informal advice and discussions, memberships of professional 
associations and collaborating on projects that are not joint ventures. 
Entry 
Description of records 
Disposal action 
17506 
Records documenting liaison activities undertaken with 
Destroy 3 years after 
professional associations, private sector organisations and 
action completed 
community groups. Includes collaboration on projects, 
exchange of information and all the activities of a member of 
an organisation. 
[For subscriptions to publications or professional bodies where 
the subscriber does not have to be a member of an 
organisation, use AFDA INFORMATION MANAGEMENT-
Acquisition.] 
35 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
 
Meetings 
The activities associated with ad-hoc gatherings held to formulate, discuss, update or resolve issues 
and matters pertaining to managing the section, department, or organisation as a whole. Includes 
arrangements, agenda, taking of minutes etc. Excludes committee meetings. 
For meetings of committees and task forces, use LEARNING AND DEVELOPMENT SERVICES - 
Committees. 

Entry 
Description of records 
Disposal action 
17507 
Final version of minutes and papers tabled at meetings held in 
Destroy 3 years after 
support of the learning and development services function. 
action completed 
17508 
Working papers documenting the conduct and administration 
Destroy when reference 
of meetings in support of the learning and development 
ceases 
services function. Includes: 
• meeting notifications 
• venue bookings 
•  draft agenda and minutes. 
Planning 
The process of formulating ways in which objectives can be achieved. Includes the determination of 
services, needs and solutions to those needs. 
Entry 
Description of records 
Disposal action 
17509 
Final versions of leadership, learning and development 
Destroy 3 years after plan 
services plans. 
is superseded 
17510 
Working papers created in the development of all leadership, 
Destroy 1 year after 
learning and development plans. Includes draft plans, working 
adoption of final plan 
reports and internal agency comments. 
17511 
Copies of learning and development services plans. 
Destroy when reference 
ceases 
Policy 
The activities associated with developing and establishing decisions, directions and precedents which 
act as a reference for future decision making, as the basis from which the organisation’s operating 
procedures are determined. 
Entry 
Description of records 
Disposal action 
17512 
Records documenting the development and establishment of 
Destroy 5 years after 
agency policies in support of the learning and development 
promulgation of the new 
services function that are not wide-ranging, or are not 
policy 
controversial or do not have far reaching consequences. 
36 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
Policy - Continued 
 
Entry 
Description of records 
Disposal action 
17513 
Working papers and records documenting comments made on  Destroy 2 years after 
the development of policies in support of the learning and 
promulgation of new 
development services function. 
policy 
17514 
Copies of policy documents and supporting papers. 
Destroy when reference 
ceases 
18685 
Records documenting the development and establishment of 
Retain as national 
public service-wide policy for learning and development 
archives 
services that are wide-ranging, or controversial, or have far 
reaching consequences. 
Procedures 
Standard methods of operating laid down by an organisation according to formulated policy. 
Entry 
Description of records 
Disposal action 
17515 
Master set of agency manuals, handbooks and directives, 
Destroy when procedures 
detailing procedures supporting the learning and development 
are superseded 
services function. 
17516 
Records documenting the development of agency procedures 
Destroy 1 year after 
in support of the learning and development services function. 
production of procedures 
17517 
Copies of manuals, handbooks, directives etc. 
Destroy when reference 
ceases 
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either 
internal or external or as a requirement of corporate policies), and with providing formal statements or 
findings of the results of the examination or investigation.  Includes agenda, briefing, business, 
discussion papers, proposals, reports, reviews and returns. 
Entry 
Description of records 
Disposal action 
17518 
Final version of formal reports developed and prepared in 
Retain as national 
support of service-wide leadership, learning and development. 
archives 
17519 
Working papers documenting the development of formal 
Destroy when reference 
internal reports and reports made to external agencies in 
ceases 
support of leadership, learning and development. 
37 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
Reporting - Continued 
 
Entry 
Description of records 
Disposal action 
17520 
Records of periodic internal reports on general administrative 
Destroy 7 years after 
matters used to monitor and document recurring activities in 
action completed 
support of learning and development services. Includes: 
•  work progress reports 
•  unit level performance reporting. 
17521 
Working papers documenting the development of periodic 
Destroy 2 years after 
internal reports on general administrative matters used to 
action completed 
monitor and document recurring activities in support of 
learning and development services. Includes work progress 
reports and unit level reporting. 
17522 
Responses to request for comments on reports of external 
Destroy 2 years after 
agencies relating to leadership, learning and development. 
action completed 
17523 
Copies of learning and development services reports. 
Destroy when reference 
ceases 
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover 
facts, principles etc. Used to support development of projects, standards, guidelines etc and the 
business activities of the organisation in general. Includes following up enquiries relating to 
organisational programs, projects, working papers, literature searches etc. 
Entry 
Description of records 
Disposal action 
17524 
Records documenting significant detailed research such as 
Destroy 7 years after 
research carried out in support of key leadership, learning and 
action completed 
development policy and program initiatives impacting on 
whole-of-government. 
17525 
Records documenting less significant or routine research such 
Destroy 1 years after 
as research carried out in support of leadership, learning and 
action completed 
development program initiatives with little or no impact on 
whole-of-government. 
38 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
 
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards 
and systems. Includes recommendations and advice resulting from these activities. 
Entry 
Description of records 
Disposal action 
17526 
Records documenting reviews of leadership, learning and 
Destroy 10 years after 
development agency programs, products and services. 
action completed 
Includes: 
•  documents establishing the review 
• recommendations 
• final report 
• action plan. 
17527 
Working papers documenting reviews of leadership, learning 
Destroy 3 years after 
and development agency programs, products and services. 
action completed 
Standards 
The process of implementing industry or organisational benchmarks for services and processes to 
enhance the quality and efficiency of the organisation. 
Entry 
Description of records 
Disposal action 
17528 
Records documenting the implementation of industry 
Destroy 7 years after 
standards to support the learning and development services 
action completed 
function. 
17529 
Working papers documenting the implementation of industry 
Destroy 3 years after 
standards to support the learning and development services 
action completed 
function. 
Tendering 
The activities involved in receiving and assessing tenders, of making offers and finalising contract 
arrangements for the supply, sale or purchase of goods and services. 
Entry 
Description of records 
Disposal action 
17530 
Records documenting the development and issue of tender 
Destroy 7 years after 
documentation. Includes: 
tender process completed
•  statement of requirements 
•  request for proposals 
•  expression of interest 
•  request for tender 
• draft contract. 
39 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
Tendering - Continued 
 
Entry 
Description of records 
Disposal action 
17531 
Assessment of tenders against selection criteria. Includes: 
Destroy 7 years after 

tender process completed
  arrangements for carrying out the assessment process 
• recommendations 
• final report 
• public notices. 
17532 
Records of unsuccessful tenders or a tender process where 
Destroy 3 years after 
there has been no suitable bidder, or where the tender 
tender process completed 
process has been discontinued. Includes: 
or decision made not to 

continue with the tender 
  tender submissions, responses, proposals 
process 
•  notification of outcome 
•  reports on debriefing sessions. 
17533 
Signed contracts under seal prior to 15 November 2005 
Destroy 21 years after 
resulting from tenders and supporting records: Western 
completion or other 
Australia.  Includes successful tender documentation. 
termination of contract 
17534 
Signed contracts under seal resulting from tenders and 
Destroy 15 years after 
supporting records: Victoria and South Australia. 
completion or other 
termination of contract 
17535 
Signed contracts under seal resulting from tenders and 
Destroy 12 years after 
supporting records: New South Wales, Western Australia 
completion or other 
(from 15 November 2005), Queensland, Tasmania, Australian 
termination of contract 
Capital Territory, and Northern Territory.  Includes successful 
tender documentation. 
17536 
Signed simple contracts and agreements resulting from 
Destroy 7 years after 
tenders and supporting records. 
completion or other 
termination of contract 
17537 
Records documenting post-offer negotiations and due 
Destroy 7 years after 
diligence checks. 
tender process completed
17538 
Contract register. 
Destroy 7 years after last 
entry 
17539 
Tender register. 
Destroy 7 years after last 
entry 
40 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
LEARNING AND DEVELOPMENT SERVICES 
The function of providing learning and development services to government agencies and employees. 
Includes strengthening all aspects of leadership capability in the Australian Public Service by 
developing, evaluating and delivering leadership programs.  Also includes providing consultancy 
services, customised training and skills development programs. 
For the production of learning and development materials, use AFDA PUBLICATION. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
 
Training Services 
The activities associated with all aspects of providing training to external organisations. Includes 
designing, developing and implementing customised training programs. 
For the provision of consultancy services for which remuneration is paid to the organisation, use 
LEARNING AND DEVELOPMENT SERVICES – Consultancy Services. 

Entry 
Description of records 
Disposal action 
17540 
Master set of training documentation including courses 
Destroy 4 years after 
conducted by service providers on behalf of the agency. 
action completed 
Includes: 
•  needs analysis outcomes 
•  training program brochure 
•  course content and notes 
• handouts 
• presentation aids 
•  assessment reports of courses. 
17541 
Working papers documenting the development and 
Destroy when reference 
implementation of customised training programs and products.  ceases 
Includes: 
•  copies of program details 
•  copies of course notes 
•  registration details  
• venue bookings 
• attendance reports 
•  copies of course reports. 
41 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
 
Advice 
The activities associated with offering opinions by or to the organisation as to an action or judgement. 
Includes the process of advising. 
Entry 
Description of records 
Disposal action 
17542 
Records documenting the receipt and provision of important 
Retain as national 
advice by the agency that leads to the formulation of public 
archives 
service-wide policy, or advice on issues that are controversial, 
attract media or parliamentary scrutiny or ministerial 
involvement. Includes: 
•  briefing notes (includes background briefs and question 
time briefs) 
•  minutes providing advice to the Minister 
•  government responses to inquiry recommendations 
•  policy papers (white papers for policy and green papers for 
discussion) 
• ministerial statements 
•  advice to other agencies. 
17543 
Working papers documenting the development of important 
Destroy when reference 
advice by the agency that leads to the formulation of public 
ceases 
service-wide policy, or advice on issues that are controversial, 
attract media or parliamentary scrutiny or require ministerial 
involvement. 
42 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Advice - Continued 
 
Entry 
Description of records 
Disposal action 
17544 
Records documenting the receipt and provision of less 
Destroy 5 years after 
important advice by the agency that does not lead to the 
action completed 
formulation of public service-wide policy, or advice on issues 
that are not controversial, attract media or parliamentary 
scrutiny or require ministerial involvement. Includes: 
•  briefing notes (includes background briefs and question 
time briefs) 
•  minutes providing advice to the Minister 
•  advice to other agencies. 
17545 
Working papers documenting the development of less 
Destroy 5 years after 
important advice by the agency concerning less important 
action completed 
issues. 
17546 
General administrative records documenting the provision of 
Destroy 2 years after 
advice. Includes: 
action completed 
•  list of briefing requirements 
•  records documenting the tabling of reports and papers to 
Parliament. 
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of 
agreements. 
Entry 
Description of records 
Disposal action 
17547 
Final version of agreements with external service providers. 
Destroy 7 years after 
agreement expires or is 
superseded 
43 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Agreements - Continued 
 
Entry 
Description of records 
Disposal action 
17548 
Records documenting negotiations, establishment, 
Destroy 7 years after 
maintenance and review of agreements. 
agreement expires or is 
superseded 
Committees 
The activities associated with the management of committees and task forces. Includes the 
committee’s establishment, appointment of members, terms of reference, proceedings, minutes of 
meetings, reports, agendas etc. 
For forums and the meetings of individuals and groups that are not considered a committee, use 
ORGANISATIONAL PERFORMANCE SERVICES - Meetings. 

Entry 
Description of records 
Disposal action 
17549 
Records of internal agency committees formed to consider 
Destroy 10 years after 
specific matters in the performance and management of the 
action completed 
public service. Includes: 
•  documents establishing the committee 
•  final versions of minutes 
• reports 
• recommendations 
•  supporting documentation such as briefing and discussion 
papers. 
44 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Committees - Continued 
 
Entry 
Description of records 
Disposal action 
17550 
Records of external or inter-agency committees formed to 
Destroy 5 years after 
consider public service-wide performance and management 
action completed 
matters where the agency is a member. Includes: 
•  documents establishing the committee 
•  appointment of members 
• minutes 
•  copies of reports 
•  supporting documentation such as briefing and discussion 
papers. 
17551 
Working papers documenting the administrative arrangements 
Destroy 2 years after 
made for the conduct of all committees. Includes: 
action completed 
• agenda 
•  notices of minutes 
• draft minutes 
• facilities bookings. 
45 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
 
Conferences 
The activities involved in arranging or attending conferences held either by the organisation or by 
other organisations. Includes registrations, publicity and reports of participants etc. 
For addresses given at a conference use, AFDA COMMUNITY RELATIONS - Addresses 
(presentations). 

Entry 
Description of records 
Disposal action 
17552 
Records documenting arrangements for agency conferences, 
Destroy 3 years after 
seminars etc. Includes: 
action completed 
•  conference programs  
• speakers arrangements 
• registrations 
• facility bookings 
• promotional material. 
[For financial management of conference arrangements, use 
AFDA FINANCIAL MANAGEMENT - Accounting.] 
17553 
Reports assessing the conduct of conferences arranged by 
Destroy 3 years after 
the agency. Includes: 
action completed 
•  completed evaluation forms 
• reports. 
17554 
Copies of unpublished proceedings, reports, speeches and 
Destroy 5 years after 
papers from conferences arranged by the agency. 
action completed 
17555 
Records documenting the attendance of agency staff at 
Destroy when reference 
conferences arranged by other organisations. Includes: 
ceases 
•  completed conference registration forms 
• conference programs 
• promotional material. 
46 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Conferences - Continued 
 
Entry 
Description of records 
Disposal action 
17556 
Copies of published proceedings and official reports received 
Destroy when reference 
at conferences arranged by other organisations. 
ceases 
17557 
Agency participant’s reports on conferences arranged by other  Destroy 3 years after 
organisations. 
action completed 
Consultancy Services 
The activities involved in responding to external requests for consultancy services for which 
remuneration is paid to the organisation. Includes providing policy and legislative expertise. 
For training not relating directly to organisational performance matters, use LEARNING AND 
DEVELOPMENT – Training Services. 

For policy and legislative expertise relating to employment matters use, EMPLOYMENT-RELATED 
SERVICES – Consultancy Services. 

Entry 
Description of records 
Disposal action 
17558 
Records documenting the provision of consultancy services by  Destroy 7 years after the 
the agency to external organisations, in relation to the 
completion or other 
organisational performance services function. Includes: 
termination of contract 
•  requests for services 
•  notes taken at briefing interviews 
•  minutes of meetings with clients 
• progress reports 
•  development of strategies and related project materials 
•  working papers developed to support the provision of 
consultancy services 
•  final product relating to consultancy service. 
47 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
 
Enquiries 
The activities associated with handling requests for information about the organisation and its services 
by the general public, agency employees or another organisation. 
Entry 
Description of records 
Disposal action 
17559 
Records documenting the handling of public enquiries about 
Destroy 2 years after 
the agency and its programs, products and services in support 
action completed 
of public service performance and management aspects. 
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, 
systems or services in relation to meeting the needs of the given situation. Includes systems analysis 
and ongoing monitoring. 
For evaluation carried out specifically for the State of the Service Report, use ORGANISATIONAL 
PERFORMANCE SERVICES - Reporting. 

Entry 
Description of records 
Disposal action 
17560 
Records documenting evaluation of public service-wide 
Retain as national 
policies, programs and practices for ensuring compliance with 
archives 
codes of conduct and values statements (such as the 
Australian Public Service Code of Conduct and the Australian 
Public Service Values). 
17561 
Working papers developed in support of  evaluating public 
Destroy when reference 
service-wide policies, programs and practices for ensuring 
ceases 
compliance with codes of conduct and values statements 
(such as the Australian Public Service Code of Conduct and 
the Australian Public Service Values). 
17562 
Records documenting ongoing monitoring of agency systems 
Destroy 10 years after 
and procedures for ensuring compliance with codes of 
action completed 
conduct and values statements (such as the Australian Public 
Service Code of Conduct and the Australian Public Service 
Values). 
48 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Evaluation - Continued 
 
Entry 
Description of records 
Disposal action 
17563 
Records documenting evaluation of agency programs, 
Destroy 10 years after 
systems and services that establish performance and 
action completed 
management frameworks and directions for the public service. 
Includes working papers. 
Liaison 
The activities associated with maintaining regular general contact between the organisation and 
professional organisations, professionals in related fields, other private sector organisations and 
community groups. Includes sharing of informal advice and discussions, memberships of professional 
associations and collaborating on projects that are not joint ventures. 
Entry 
Description of records 
Disposal action 
17564 
Records documenting liaison activities undertaken with 
Destroy 3 years after 
professional associations, private sector, organisations and 
action completed 
community groups. Includes collaboration on projects, 
exchange of information and all the activities of a member of 
an organisation. 
[For subscriptions to publications or professional bodies where 
the subscriber does not have to be a member of an 
organisation, use AFDA INFORMATION MANAGEMENT-
Acquisition.] 
49 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
 
Meetings 
The activities associated with ad-hoc gatherings held to formulate, discuss, update or resolve issues 
and matters pertaining to managing the section, department, or organisation as a whole. Includes 
arrangements, agenda, taking of minutes etc. Excludes committee meetings. 
For meetings of committees and task forces, use ORGANISATIONAL PERFORMANCE SERVICES - 
Committees. 

Entry 
Description of records 
Disposal action 
17565 
Final versions of minutes of meetings and supporting 
Destroy 3 years after 
documents tabled at meetings held in support of the 
action completed 
organisational performance services function. 
17566 
Working papers documenting the conduct and administration 
Destroy when reference 
of all meetings held to support the organisational performance 
ceases 
services function. Includes: 
• agenda 
•  notices of meetings 
• draft minutes. 
Planning 
The process of formulating ways in which objectives can be achieved. Includes the determination of 
services, needs and solutions to those needs. 
Entry 
Description of records 
Disposal action 
17567 
Final versions of significant plans that support key government  Destroy 20 years after 
initiatives such as plans that impact on the public service-wide 
plan is superseded 
or cross portfolio administration. 
17568 
Final version of other, less significant plans that support key 
Destroy 6 years after plan 
government initiatives such as plans that have little or no 
is superseded 
impact on the public service-wide or cross portfolio 
administration. 
50 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Planning - Continued 
 
Entry 
Description of records 
Disposal action 
17569 
Working papers created in the development of all plans 
Destroy 6 years after 
supporting the organisational performance services function. 
action completed 
Includes: 
• draft plans 
•  reports analysing issues 
•  internal agency comments. 
17570 
Copies of organisational performance services plans. 
Destroy when reference 
ceases 
Policy 
The activities associated with developing and establishing decisions, directions and precedents which 
act as a reference for future decision making, as the basis from which the organisation’s operating 
procedures are determined. 
Entry 
Description of records 
Disposal action 
17571 
Records documenting the development and establishment of 
Destroy 5 years after 
agency policies in support of the organisational performance 
promulgation of the new 
services function. 
policy 
[For establishing public service-wide organisational 
performance service policy directions, use 
ORGANISATIONAL PERFORMANCE SERVICES - Service-
wide Policy.] 
17572 
Working papers and records documenting comments made on  Destroy 2 years after 
the development of organisational performance policies. 
promulgation of new 
[For establishing public service-wide organisational 
policy 
performance service policy directions, use 
ORGANISATIONAL PERFORMANCE SERVICES - Service-
wide Policy.] 
51 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Policy - Continued 
 
Entry 
Description of records 
Disposal action 
17573 
Copies of agency organisational performance services policy 
Destroy when reference 
documents and supporting papers. 
ceases 
[For establishing public service-wide organisational 
performance service policy directions, use 
ORGANISATIONAL PERFORMANCE SERVICES - Service-
wide Policy.] 
Procedures 
Standard methods of operating laid down by an organisation according to formulated policy. 
Entry 
Description of records 
Disposal action 
17574 
Master set of agency manuals, handbooks, directives etc 
Destroy when procedures 
detailing procedures in support of the organisational 
are superseded 
performance services function. 
17575 
Records documenting the development of procedures in 
Destroy 1 year after 
support of the organisational performance services function. 
production of procedures 
17576 
Copies of procedural manuals, handbooks, directives etc. 
Destroy when reference 
ceases 
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either 
internal or external or as a requirement of corporate policies), and with providing formal statements or 
findings of the results of the examination or investigation.  Includes agenda, briefing, business, 
discussion papers, proposals, reports, reviews and returns. 
Entry 
Description of records 
Disposal action 
17577 
Final version of unpublished annual reports of the state of the 
Retain as national 
Australian Public Service. Includes companion volumes and 
archives 
statistics collated from annual surveys of government 
agencies. 
52 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Reporting - Continued 
 
Entry 
Description of records 
Disposal action 
17578 
Final version of formal internal reports and reports made to 
Retain as national 
external agencies relating to the performance and 
archives 
management of the public service. Includes reports on Senior 
Executive Service issues and public service demographic 
trends. 
17579 
Working papers documenting the development of formal 
Destroy when reference 
internal reports and reports made to external agencies relating 
ceases 
to the performance and management of the public service. 
17580 
Final version of internal reports on general administrative 
Destroy 7 years after 
matters used to monitor and document recurring activities in 
action completed 
support of the organisational performance services function. 
Includes: 
•  work progress reports against business and work plans 
•  unit level performance reporting. 
17581 
Working papers documenting the development of periodic 
Destroy 2 years after 
internal reports on general administrative matters used to 
action completed 
monitor and document recurring activities in support of the 
organisation performance services function. Includes: 
•  work progress reports against business and work plans 
•  unit level performance reporting. 
17582 
Responses to requests for comments on reports of external 
Destroy 2 years after 
agencies relating to the agency’s organisational performance 
action completed 
services function. 
17583 
Copies of organisational performance services reports. 
Destroy when reference 
ceases 
53 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
 
Representatives 
The activities associated with the nomination, appointment or resignation of individuals or groups of 
personnel appointed by the organisation or their co-workers as official representatives to 
organisations, offices, unions, workers participation committees, councils or groups. Includes 
organisational legal representatives. 
For representatives for inter-governmental forums and working parties not confined to organisational 
performance matters, use AFDA GOVERNMENT RELATIONS – Representatives. 

Entry 
Description of records 
Disposal action 
17584 
Records documenting the nomination, appointment, 
Destroy 3 years after end 
resignation and/or termination of staff members on inter-
of appointment 
government and non-government forums, working parties etc. 
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover 
facts, principles etc. Used to support development of projects, standards, guidelines etc and the 
business activities of the organisation in general. Includes following up enquiries relating to 
organisational programs, projects, working papers, literature searches etc. 
Entry 
Description of records 
Disposal action 
17585 
Records documenting significant detailed research such as 
Destroy 7 years after 
research carried out in support of key initiatives for public 
action completed 
service-wide policy and programs. 
17586 
Records documenting less significant or routine research such 
Destroy 1 year after 
as research carried out in support of organisational 
action completed 
performance services initiatives with little or no impact on 
public service-wide policy and programs. 
54 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
 
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards 
and systems. Includes recommendations and advice resulting from these activities. 
Entry 
Description of records 
Disposal action 
17587 
Records documenting reviews of codes of conduct and 
Retain as national 
statements of values, including the Australian Public Service 
archives 
Code of Conduct and the Australian Public Service Values. 
Includes: 
• request for review 
•  terms of reference 
• consultations with stakeholders 
• recommendations 
• action plan 
• final report. 
17609 
Records developed in support of reviews of codes of conduct 
Destroy when reference 
and statements of values, including the Australian Public 
ceases 
Service Code of Conduct and the Australian Public Service 
Values. 
17610 
Records documenting the conduct of reviews of agency 
Destroy 10 years after 
strategies, programs, products, systems etc that support the 
action completed 
performance and management of the public service. Includes: 
• request for review 
•  terms of reference 
• consultations with stakeholders 
• recommendations 
• action plan 
• final report. 
55 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Reviewing - Continued 
 
Entry 
Description of records 
Disposal action 
17611 
Working papers documenting the development of reviews and 
Destroy when reference 
agency programs and operations supporting the 
ceases 
organisational performance services function. 
18686 
Records documenting the conduct of joint, inter-departmental 
Retain as national 
or public service-wide reviews with far reaching effects or of a 
archives 
controversial nature.  Also includes previous core 
responsibility (prior to Public Service Reform Act 1984) of 
reviews of the organisational structure of Australian public 
service agencies that had far reaching effects or provoked 
controversy. 
18687 
Records documenting the conduct of joint or inter-
Destroy 10 years after 
departmental reviews without far reaching effects and without 
action completed 
controversy.  Also includes the previous core responsibility 
(prior to Public Service Reform Act 1984) of reviews of the 
organisational structure of Australian Public Service agencies 
without far reaching effects or without controversy. 
18688 
Records documenting previous core responsibility (prior to 
Destroy 10 years after 
Public Service Reform Act 1984) of the examination and 
action completed 
response to establishment, organisation and staffing levels 
proposals (including variations) submitted by external 
government agencies for assessment. 
56 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
 
Service-wide Policy 
The activities associated with developing, consulting and establishing directions and precedents which 
act as a reference for future public service-wide decision making. 
Entry 
Description of records 
Disposal action 
17612 
Records documenting the development and establishment of 
Retain as national 
public service-wide organisational performance service 
archives 
policies. Includes:  
•  national policy statements 
•  guides to the interpretation of the implementation of 
legislation administered by the agency 
•  policy proposals  
•  research papers  
•  results of consultations  
•  supporting reports  
• major drafts 
•  final policy documents. 
[For establishing agency policy in support of the organisational 
performance service function, use ORGANISATIONAL 
PERFORMANCE SERVICES - Policy.] 
17613 Records 
documenting 
comments made on the development of 
Destroy 3 years after 
public service-wide organisational performance service 
promulgation of new 
policies. 
policy 
[For establishing agency policy in support of the organisational 
performance service function, use ORGANISATIONAL 
PERFORMANCE SERVICES - Policy.] 
57 

National Archives of Australia - Records Authority - Australian Public Service Commission 
April 2008 
ORGANISATIONAL PERFORMANCE SERVICES 
The function of providing organisational performance services to Australian Public Service agencies, 
evaluating the extent to which agencies incorporate and uphold the Australian Public Service Values, 
and the adequacy of systems and procedures in agencies for ensuring compliance with the Code of 
Conduct. Includes facilitating continuous improvement in people management throughout the 
Australian Public Service and reporting on the performance and management of the Australian Public 
Service Values and Code of Conduct. Also includes providing advice and assistance on public service 
matters to agencies on request, as well as advice on policy and legislative issues affecting agencies, 
such as workplace diversity, workforce planning, human resources capability and governance. 
For promoting the Australian Public Service Values and the Australian Public Service Code of Conduct 
through awareness raising training, use LEARNING AND DEVELOPMENT SERVICES. 
For Senior Executive Service employment matters, use EMPLOYMENT-RELATED SERVICES. 
For reporting on inquiries regarding the Australian Public Service Code of Conduct breaches and 
whistle blowing disclosures, use EMPLOYMENT-RELATED SERVICES. 
For reviewing Service-wide promotion decisions, use EMPLOYMENT-RELATED SERVICES. 
For formulating, reviewing and amending legislation which provides the legislative basis for the 
organisation, use AFDA STRATEGIC MANAGEMENT. 
Service-wide Policy - Continued 
 
Entry 
Description of records 
Disposal action 
17614 
Working papers and records documenting development of 
Destroy 3 years after 
public service-wide organisational performance service 
promulgation of new 
policies. 
policy 
[For establishing agency policy in support of the organisational 
performance service function, use ORGANISATIONAL 
PERFORMANCE SERVICES - Policy.] 
17615 
Copies of public service-wide organisational performance 
Destroy when reference 
service policy documents and supporting papers. 
ceases 
[For establishing agency policy in support of the organisational 
performance service function, use ORGANISATIONAL 
PERFORMANCE SERVICES - Policy.] 
 
58 

Document Outline