Documents relating to the Assistant Commissioner, Workplace Relations role held by Marco Spaccavento

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Dear Australian Public Service Commission,

I made an FOI request for classification evaluation document or the Assistant Commissioner, Workplace Relations role that Marco Spaccavento applied for and came to fill.

I have been told by Ms Charmaine Sims of the Australian Public Service Commission that such a document does not exist or could not be found.

The staff members of the Australian Public Service Commission would be aware of the existence of the Australian Public Service Classification Guide (the Guide). It is published by the Australian Public Service Commission. It is available at https://www.apsc.gov.au/working-aps/aps-....

According to the Guide:

1) “The Australian Public Service (APS) classification guide has been developed by the Australian Public Service Commission (the Commission) and provides policy guidance on determining and managing classification arrangements in the APS.”

2) The Guide “provides general advice on workforce classification within the APS and replaces the 1992 publication Handbook of Australian Public Service Classification Management.”

3) The Guide “outlines the broad framework and principles underlying the system of classification management, and provides guidance and advice on techniques that agencies can use when putting these principles into practice.”

4) “The report on the APS classification review, published in November 2012, made a series of recommendations to strengthen the integrity of the classification system and to achieve greater consistency in classification decision-making across the APS.”

5) The Guide “has been developed in response to recommendations made in the APS classification review.”

6) The Guide “presents a common approach to classification management across the APS and builds on good practice already in place in many APS agencies.”

7) “The Public Service Act 1999 (PS Act) is the principal legislation that governs the employment framework for the APS employees. It enables the Australian Public Service Commissioner (the Commissioner) to make rules about the classification of APS employees (section 23(1)), which are found in the Public Service Classification Rules 2000 (the Classification Rules). Agency heads must comply with these rules (section 23(3)).

The Classification Rules is the legislative instrument that governs APS classification arrangements. It provides the foundation for mobility within the APS by specifying a system of managing ‘groups of duties’ that is common to all APS agencies. From 1 December 2014, under these rules

• approved classifications are specified (rule 5)
• an agency head must allocate an approved classification to each employee in the agency, based on the group of duties to be performed (rule 6)
• an agency head must allocate an approved classification to each group of duties to be performed in the agency, based on the work value of the group of duties (rule 9 (1) (2)) for APS, Executive Level and SES classifications, the allocation of the approved classification must be based on the work value as described in the work level standards issued, in writing, by the Australian Public Service Commissioner (the Commissioner) (rule 9(2A))
• for classifications other than APS, Executive Level or SES levels, agency heads must issue work level standards, in writing, that describe the work value of the group of duties to be performed in the agency at that classification (rule 10)
• more than one classification (called a broadband) can be allocated to a group of duties (rule 9(4)).

8) “The objectives of the APS classification system are consistency, transparency, flexibility and mobility.”

9) “Classification arrangements that are supported by clearly defined work level standards support an open and transparent classification system.”

10) “The classification system is applied and supported through legislative provisions, policy guidance and support tools.”

11) “The PS Act and the Classification Rules have already been identified as the legislative basis for the classification system, providing a common foundation for classification management across all APS agencies.”

12) “This foundation is supported by a range of policy guidance and supporting tools.”

13) “Role evaluation tools

Role evaluation is the way the work value of new and existing roles can be assessed in a structured and systematic way. The Australian Public Service Commission (the Commission) has developed role evaluation tools that can be used by agencies to assist in assessing roles for the APS Level and Executive Level classifications and the SES classifications.

APS Role evaluation tool and guidance can be found at

http://www.apsc.gov.au/publications-and-...

SES Evaluation Methodology Guidelines and Process can be found at

http://www.apsc.gov.au/aps-employment-po...

14) “Making a decision to allocate an approved classification to a job is needed when

• creating a new role
• evaluating an existing role that has undergone a substantial change in the duties to be performed (for example, machinery of government changes, a restructure or reorganisation within the agency, or a new policy)
• confirming the appropriate work value of a job prior to commencing recruitment action.”

15) “It is important to ensure that a detailed, factual and up to date picture of the role being classified is established and documented prior to making a decision on the classification level.”

16) “A record must be kept of decisions made when exercising delegated authority under the PS Act or the Classification Rules.”

17) “Documenting reasons for the decision is also necessary to safeguard the integrity and transparency of the decision outcome.”

18) “Classification decisions need to be based on a suitably thorough investigation, including:

• work analysis leading to job design
• reasons for the classification level allocated, including the job analysis and assessment of work value
• details of the assessment made regarding changes in work value where the job is reclassified."

19) “Documented reasons provide valuable historical information that will assist any subsequent review of a job, particularly where changes in work value need to be assessed.”

20) “Maintaining such records ins important to an agency’s ability to manage its classification arrangements.”

21) “Thorough information and documentation procedures relating to classification decisions are necessary elements in safeguarding the integrity of the process.”

22) “A decision to allocate a new or revised classification level to a job is made under delegated authority under the Public Service Act 1999 and the Public Service Classification Rules 2000. This means a record of the decision must be made, including the reasons for the decision.”

23) “Adequate documentation in support of classification decisions can also provide valuable information to assist any subsequent review of a job where, for example, further work value changes may need to be assessed.”

24) “Appropriate documentation includes, but is not limited to, job descriptions, completed questionnaires and interviews. Other supporting documentation may include:

• background information (who initiated the action and why)
• in the case of a new role – some evidence that the need for the new role had been established
• an assessment of the resource impact of the creation or reclassification
• an analysis leading to task and job design
• supporting reasons for the classification decision, including reference to the comparisons made with formal standards
• in the case of a reclassification – a summary and assessment of work value change, including reference to the authority for the change.”

25) “Maintaining such records is important to an agency’s ability to manage its classification arrangements effectively.”

Under the FOI Act I request any and all documents:

a) that support the classification decision made to allocate an SES Band 1 classification to the Assistant Commissioner, Workplace Relations role that Marco Spaccavento applied for and came to fill;

b) that, in relation to the Assistant Commissioner, Workplace Relations role that Marco Spaccavento applied for and came to fill, set out the following:

i) background information (who initiated the action and why)
ii) in the case of a new role – some evidence that the need for the new role had been established
iii) an assessment of the resource impact of the creation or reclassification
iv) an analysis leading to task and job design
v) supporting reasons for the classification decision, including reference to the comparisons made with formal standards
vi) in the case of a reclassification – a summary and assessment of work value change, including reference to the authority for the change;

c) relating to the work analysis conducted in relation to the Assistant Commissioner, Workplace Relations role that Marco Spaccavento applied for and came to fill.

The documents may be provided by return email.

Yours faithfully,

raphael

FOI, Australian Public Service Commission

OFFICIAL
Dear Applicant

I am writing to acknowledge receipt of your request under the Freedom of Information Act 1982 for access to documents held by the Commission.

The timeframe for responding to your request is 30 days from the date of receipt. This timeframe may be extended in certain circumstances. You will be notified if these circumstances arise and the timeframe is extended.

Regards

FOI OFFICER
Legal Services

Australian Public Service Commission
Level 4, B Block, Treasury Building, Parkes Place West, PARKES ACT 2600
GPO Box 3176 CANBERRA ACT 2601

t: 02 6202 3500  w: www.apsc.gov.au        
                           
This email and any attachments may contain confidential or legally privileged information, and neither are waived or lost if the email has been sent in error. If you have received this email in error, please delete it (including any copies) and notify the sender. Please consult with APSC Legal Services before using disclosing any part of this email or attachments to a third party.

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FOI, Australian Public Service Commission

9 Attachments

OFFICIAL

See attached.

 

Regards

 

FOI OFFICER

Legal Services

 

Australian Public Service Commission

Level 4, B Block, Treasury Building, Parkes Place West, PARKES ACT 2600
GPO Box 3176 CANBERRA ACT 2601

 

t: 02 6202 3720  w: [1]www.apsc.gov.au        

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This email and any attachments may contain confidential or legally
privileged information, and neither are waived or lost if the email has
been sent in error. If you have received this email in error, please
delete it (including any copies) and notify the sender. Please consult
with APSC Legal Services before using disclosing any part of this email or
attachments to a third party.

 

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