Non government groups having engaged or engaging with the IPC

The request is waiting for clarification. If you are Roland Truss, please sign in to send a follow up message.

Dear Information and Privacy Commission NSW,

I seek information related to the IPC activities with government agencies and non-
government entities (other than individial members of the public)

The IPC is an independent statutory body which uses considerable resources engaging with NSW government agencies.
I seek information detailing the resources used by the IPC for both government & non-government agencies.
This information (should) include(s):
a. a register of those non-government agencies / groups i. having engaged with /
ii. engaging with the IPC
b. a register of those government agencies / groups i. having engaged with / ii. engaging with the IPC
(in particular groups whose membership includes agency officers)
c. documents detailing any meetings the IPC has with:
i. consultants
ii. lobbyists
iii. any groups (members of the public constituting an interest group)
iv. any groups whose membership includes) agency officers
v. any commercial entities including external legal service providers
d. correspondence / minutes / documents arising from those engagements
e. The names & positions of those members of government agencies / groups
engaging with the IPC
(groups whose membership is predominantly (any) agency officers)
f. The names & positions of those in c.i.,ii.,iv.,v.
f. Documents / resources provided to any of the above from the IPC
g. Names & positions of those IPC staff engaging with any of the above

The above request does not seek the personal details of individual & non-commercial members of the public.
The request of agency officers names & positions should not constitute personal
information as those persons are representing their agencies and undertaking
tasks associated with their employment

The period requested is for the past 4 & current financial year

Yours faithfully,
Roland Truss

IPC-GIPA, Information and Privacy Commission NSW

2 Attachments

Dear Mr Truss,

 

I refer to your information access request dated 22 September 2021.

 

Please find attached the IPC Speaking Engagements Register for the past 5
years which details the organisations and topics the Commissioners have
presented on to government and non-government groups.

 

I can also confirm that the IPC does not engage with lobbyists and the
only consultants/commercial entities the IPC deal with that are not listed
in the Speaking Engagements Register are with respect to our internal
corporate services e.g. internal audit, legal advice, website hosting and
our internal case management system for recording reviews and complaints.

 

The names and positions of IPC Staff who have engaged with
government/non-government groups and consultants and commercial entities
listed above are the Commissioners and the Executive of the IPC and their
details can be found in our Annual Report on pages 7, 9 and 17 in the link
below:

 

[1]https://www.ipc.nsw.gov.au/sites/default...

 

Kind regards,

Yasmine

 

 

Yasmine Salameh

Manager, Systems and Corporate Services

--

Information and Privacy Commission NSW

Level 15, McKell Building, 2-24 Rawson Place, Haymarket NSW 2000

Free call: 1800 472 679

[2]www.ipc.nsw.gov.au

The Information and Privacy Commission NSW acknowledges the Traditional
Custodians of the lands where we work and the places in which we live.

Please consider the environment before printing. This email and any
attachments may be confidential or contain privileged

information. If you are not the intended recipient you must not use,
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communicating by email you consent to the monitoring and

recording of that correspondence.

 

 

 

show quoted sections

Dear Ms Yasmine Salameh
Manager, Systems and Corporate Services

I refer to my GIPA request.
Thank you for the schedule of meetings that the IPC has had with various groups.

Please note that my request included:
d. correspondence / minutes / documents arising from those engagements
f. Documents / resources provided to any of the above from the IPC

It seems highly likely given the types of meetings that the IPC has listed in the schedule,that
correspondence / minutes / other documents would have been generated by those meetings and provided to the IPC.

Would you please provide those documents requested?

Should you refuse,I request an internal review

Yours faithfully,

Roland Truss

IPC-GIPA, Information and Privacy Commission NSW

Good Morning Mr. Truss,

Thank you for your email.
We are currently reviewing your request for further documents and will be in touch with more detail shortly.

Kind Regards,
Yasmine

Yasmine Salameh
Manager, Systems and Corporate Services
--
Information and Privacy Commission NSW
Level 15, McKell Building, 2-24 Rawson Place, Haymarket NSW 2000
Free call: 1800 472 679
[email address] | www.ipc.nsw.gov.au
The Information and Privacy Commission NSW acknowledges the Traditional Custodians of the lands where we work and the places in which we live.

Please consider the environment before printing. This email and any attachments may be confidential or contain privileged
information. If you are not the intended recipient you must not use, disclose, copy or distribute. If you believe you have received
this message in error please delete it and notify the sender. When communicating by email you consent to the monitoring and
recording of that correspondence.

show quoted sections

Dear Yasmine Salameh
Manager, Systems and Corporate Services

It has now been a month since I drew your attention
to the oversight of the information requested in my
enquiry to your agency.

Would you please provide a status update for the information
requested and when that information may be made available?

Yours sincerely,

Roland Truss

IPC-GIPA, Information and Privacy Commission NSW

1 Attachment

Dear Mr Truss,

Apologies for the delay in responding but as indicated in my email of 15 October 2021, staff have been reviewing 6 years of documents to provide a response to you and this has taken significant time and resources.

Staff have undertaken searches of its records management system ,email system and archived records to locate documents relating to your request. Please note however that documents relating to the complaint and investigative functions of the IPC is excluded information under Schedule 1 of the GIPA Act.

The attached spreadsheet details each of the IPC's speaking engagement over the past 6 years and Column D indicates whether a document exists for that speaking engagement and if it has been released in reference to your informal access application. Given the volume of documents access is provided through the following link via DropBox: https://www.dropbox.com/s/cn7zvb9rj6khf1...

Please note that the file size is approximately 550MB.

Kind Regards,
Yasmine

Yasmine Salameh
Manager, Systems and Corporate Services
--
Information and Privacy Commission NSW
Level 15, McKell Building, 2-24 Rawson Place, Haymarket NSW 2000
Free call: 1800 472 679
| www.ipc.nsw.gov.au
The Information and Privacy Commission NSW acknowledges the Traditional Custodians of the lands where we work and the places in which we live.

Please consider the environment before printing. This email and any attachments may be confidential or contain privileged
information. If you are not the intended recipient you must not use, disclose, copy or distribute. If you believe you have received
this message in error please delete it and notify the sender. When communicating by email you consent to the monitoring and
recording of that correspondence.

show quoted sections

Dear Yasmine Salameh
Manager, Systems and Corporate Services

thank you for your response.
I note the document release provided in the download link.

I have briefly perused those documents kindly provided by your office and remain
somewhat perplexed by the absence of some documents which would be expected to be
included from my request.

I do not seem to be able to identify documents that would be reasonably expected to result from the commissioner &/or officers associated or attending those functions.

I believe that it would be reasonable for the released documents to include:
- emails / correspondence from event organizers (maybe even including reminders or
amendments to the event program) to the IPC
- emails / correspondence from attendees corresponding with the IPC
- notes / records / reports or otherwise produced by IPC staff attending those events
- feedback from attendees / organizers from those events (this would reasonably be expected to
include minutes / notes / reports resulting from the event)

I do not think that those documents could be construed to be documents relating to the complaint and investigative functions of the IPC (excluded information under Schedule 1 of the GIPA Act).

Could you please confirm that the IPC does not take notes or make any records from any events
held or attended by staff of the IPC or seek feedback from the organizers or attendees?
Would this not be standard practice to ensure that the services of the IPC achieve their objectives?

Would it be appropriate to request an internal review?

Yours sincerely
Roland Truss

Yours sincerely,

Roland Truss

IPC-GIPA, Information and Privacy Commission NSW

Dear Mr Truss,

I refer to your email of 4 November.

To provide some background the majority of IPC's functions relates to the regulation of the NSW public sector and agencies that make up the public sector, including our complaint management functions. Our engagement with non-government groups is limited to speaking at conferences that are generally held for public sector agencies. Conference organisers contact the IPC to seek presentations from our Commissioners, in most cases a Commissioner provides a presentation to these Conferences which we have provided to you as well as our speaking engagement register. There are no notes or minutes taken and no correspondence form attendees at these conferences and the purpose of the presentations is to promote information access and privacy obligations of agencies and the rights of citizens and to explain the nature of our regulatory work and any trends in information access and privacy that we see in our work and report to Parliament.

The IPC does however hold administrative records relating to the organisation of these speaking engagements. Over the past 6 years there has been over 200 speaking engagements that our Commissioners have participated in so the number of administrative records is vast. Staff have spent 2 days reviewing emails in our records management system for 2016-17 speaking engagements including redacting personal information. A copy of these records are shown in the link below and provide context to the type of administrative records held by the IPC.
The documents can be found here: https://nswgov.sharepoint.com/:f:/s/IPCD...

To undertake searches and redact personal information for the remaining speaking engagements until 2021 would require weeks of staff resources, given the Commission only has a small number of staff that process, review and complete Corporate GIPA applications.
Given the volume of documents requested, we ask that you please consider the scope of your request and consider narrowing the search criteria to specific documents or speaking engagements from the register we have provided you. We hope this email provides some context to the non-government engagement the IPC undertakes and we would be happy to provide further assistance to you with a reduced scope for other speaking engagements.

Please let me know if you have any issues with accessing the information in the link above. To access the documents, you need to use the following email address:
[FOI #7884 email]

Kind Regards,
Yasmine

Yasmine Salameh
Manager, Systems and Corporate Services
--
Information and Privacy Commission NSW
Level 15, McKell Building, 2-24 Rawson Place, Haymarket NSW 2000
Free call: 1800 472 679
www.ipc.nsw.gov.au
The Information and Privacy Commission NSW acknowledges the Traditional Custodians of the lands where we work and the places in which we live.

Please consider the environment before printing. This email and any attachments may be confidential or contain privileged
information. If you are not the intended recipient you must not use, disclose, copy or distribute. If you believe you have received
this message in error please delete it and notify the sender. When communicating by email you consent to the monitoring and
recording of that correspondence.

show quoted sections

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