Private use of social media advice provided to employees

James Smith made this Freedom of Information request to SA Department of Planning, Transport and Infrastructure

The request was refused by SA Department of Planning, Transport and Infrastructure.

From: James Smith


Dear SA Department of Planning, Transport and Infrastructure,

This is a request under the Freedom of Information Act.

I request documents related to the ten most recent instances where an employee has sought information, advice, guidance, or opinion on their social media use in a private capacity.

I limit the scope of documents to:
- the original request from the employee
- the agency/department's response
- any follow-up questions and response
- only those sent to a relevant HR / conduct / social media (or similar) team (rather than managers across all areas of the organisation)
- where the original request was created in the last 2 years

Should you have any questions please do not hesitate to contact me.

Yours faithfully,

James Smith

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SA Department of Planning, Transport and Infrastructure

Good Morning James,
Thank you for your email.
To lodge a Freedom of Information (FOI) request with DPTI, under the FOI
Act, applications for access to documents held by the agency must include:

* specify that the application is made under the Freedom of Information
Act 1991
* be accompanied by the statutory fee – noting that some exemptions
apply and additional charges may be levied in processing a request
dependant on the nature and complexity
* clearly identify the documents being sought or the matter to which
they pertain
* whether the application is for access or amendment of documents
* whether or not the documents contain information of a personal nature
* specify an address in Australia
* specify the method of access to the document, such as inspection at an
arranged time and location, or having a hard or electronic copy

I note you have stated your request is under the FOI Act and listed the
information you are seeking, however to process your application we
require all of the information above.
Please find a link to the DPTI FOI information statement for further
details. The last page contains a link to the State Records web site where
you can print and complete an application for access form which has fields
for all the required information. 
Alternatively, you can reply to this email and provide the remaining
Applications under the Act should be forwarded to:
The Accredited Freedom of Information Officer
Department of Planning, Transport and Infrastructure
GPO Box 1533
There is a fee of $34.25 which is required to be paid to make your
application valid. This can be paid by enclosing a cheque to the address
above with your completed application form or you can advise you would
like to pay via credit card and we can provide further details for this
payment option once your FOI has been allocated a file number.
Thank you,
Teena Lenton
Team Leader, Freedom of Information
People and Business
Department of Planning, Transport and Infrastructure
Level 4 50 Finders Street Adelaide SA 5000  •  GPO Box 1533 Adelaide SA
5000  •  DX 171  •  [2]
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Locutus Sum left an annotation ()

Mostly I classify a response like this one to say "clarification requested" because the agency has told the applicant that some more information (and money!) is needed before the request will be processed. This time, I have put the response in the category of "refused" because it is two months when the agency has responded and the applicant has not made a follow-up. This does not mean that the agency will refuse the request when an application is made in the correct (required) way and although I have made the classification of "refused", the applicant can use this same request page if he wishes to pursue the request.

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Locutus Sum left an annotation ()

It can cause problems when an applicant sends out a very large number of requests together in a bulk request. It is convenient for the applicant when she makes the requests but then when so many responses are received it is inconvenient for an applicant to work out how she should continue ... or evan to classify the responses.

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Things to do with this request

SA Department of Planning, Transport and Infrastructure only: