Retention period of online meta data held by the department

Rodney Malone made this Freedom of Information request to Department of Home Affairs

Department of Home Affairs did not have the information requested.

From: Rodney Malone

Delivered

Dear Department of Immigration and Border Protection,

I would like to know the retention period of online metadata of users visiting your website including employers, organisations and visa holders using the vevo website. This includes the ip address as well as device information and mac addresses of the device used to access DIBP services such as downloading forms from your website, usage of vevo services as well as any applications made using the immi account.

Please indicate retention period in relation to the above data held on active as well as back up systems and if the information is archived.

Further, I would like to know the retention periods of forms as well as logs/any other evidence relating to the fact the individual/organization has made a freedom of information request in the past. Please indicate if the above information is archived.

Yours faithfully,

Rodney Malone

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From: FOI

Good morning

Thank you for your email below.

I note that your request is seeking the answer to a number of questions. In order for a request to be valid for the purposes of the Freedom of Information Ac 1982, it must be a request for access to a document. As such, in order to assist you in submitting a valid request, the Department will regard your request as:

A document that indicates the retention period of online metadata of users visiting the Department's website, including employers, organisations and visa holders using the vevo website. This includes the ip address as well as device information and mac addresses of the device used to access DIBP services such as downloading forms from your website, usage of vevo services as well as any applications made using the immi account.

A document that indicates the retention period in relation to the above data held on active as well as back up systems and if the information is archived.

A document that indicates the retention periods of forms as well as logs/any other evidence relating to the fact the individual/organization has made a freedom of information request in the past.

If you have any concerns with that, please do not hesitate to contact us at [DIBP request email].

With kind regards
Freedom of Information Section
Information Management Branch | Corporate Support Division
Department of Immigration and Border Protection

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From: FOI


Attachment FA 17 02 00156 Acknowledgement Letter 1.pdf
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Our references: FA 17/02/00156; ADF2017/18276

 

Dear Mr Malone

 

Please find attached the acknowledgement of receipt for your recent FOI
Request.

 

Request for an extension of time

Please be aware that the Department has seen a significant increase in the
number of FOI requests received by this agency. As a result there are
expected delays involved with the processing of FOI requests at the
present time. Generally, requests will be processed in the order that they
are received. The Department will endeavour to finalise your request as
quickly as possible.

 

For this reason the Department seeks your agreement under s.15AA of the
FOI Act to extend the timeframe for the processing of your request by 30
days.

 

It would assist the Department in managing its FOI caseload if you could
provide a response to this request by close of business, Thursday, 9
February 2017.

 

Please do not hesitate to contact me should you wish to discuss.

 

Yours sincerely

 

Julia Wu

FOI Officer/Freedom of Information Section

Information Management Branch | Corporate Services Division

Corporate Group

Department of Immigration and Border Protection
E: [1][DIBP request email]

 

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
DIBP respects your privacy and has obligations under the Privacy Act 1988.
 

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

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1. mailto:[DIBP request email]

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From: Rodney Malone

Delivered

Dear FOI,

Request for extension of time granted.

Yours sincerely,

Rodney Malone

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From: FOI

UNCLASSIFIED

Our references: FA 17/02/00156; ADF2017/18276

Dear Mr Malone

Thank you for granting an extension of time for us to process your request.

Please note all requests are being processed in date order of receipt notwithstanding whether or not an extension of time is being granted. The updated statutory due date to process your request will be Sunday 2 April 2017.

We will continue to progress your request.

Yours sincerely

Julia Wu
FOI Officer/Freedom of Information Section Freedom of Information, Privacy & Records Management Branch | Corporate Services Division Corporate Group Department of Immigration and Border Protection
E: [DIBP request email]

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From: FOI


Attachment FA 170200156 letter and decision record.pdf
128K Download View as HTML


UNCLASSIFIED

Our references: FA 17/02/00156; ADF2017/18276

 

Dear Mr Malone,

 

I refer to your FOI request received on 30 December 2016, seeking access
to the following:

 

[1] A document that indicates the retention period of online metadata of
users visiting the Department's website, including employers,
organisations and visa holders using the VEVO website. This includes the
IP address as well as device information and mac addresses of the device
used to access DIBP services such as downloading forms from your website,
usage of VEVO services as well as any applications made using the
IMMIaccount.

 

[2] A document that indicates the retention period in relation to the
above data held on active as well as backup systems and if the information
is archived.

 

[3] A document that indicates the retention periods of forms as well as
logs/any other evidence relating to the fact the individual/organization
has made a freedom of information request in the past.

 

The Department has made a decision on this request. Please see attached
the signed decision letter and decision record.

 

This request has now been closed.

 

 

with regards,

Helen Simons

FOI Officer

Freedom of Information, Privacy & Records Management Branch

Corporate Services Division | Corporate Group

Department of Immigration and Border Protection
E: [1][DIBP request email]

 

UNCLASSIFIED

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
DIBP respects your privacy and has obligations under the Privacy Act 1988.
 

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

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1. mailto:[DIBP request email]

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