2
(d) The relevant provisions of the FOI Act; and
(e) The FOI Guidelines produced by the Office of the Australian Information Commissioner.
Locating and identifying relevant documents
7. Potentially relevant documents were identified by ANSTO’s Business Systems Manager using a
keyword search in the text of the documents for both “pH meter” and “Calibration”.
8. The documents identified in the key word search were then sorted by date and the documents
in place during the relevant date range of 1 July 2008 to 31 December 2012 were reviewed to
identify any documents relating to the importance of calibrating PH meters in the nuclear science
division.
9. I note these documents are historical in nature and do not reflect the current documents in
ANSTO control ed document database.
10. Attachment A sets out your review rights.
Laura Funke
Projects and Privacy Officer
Freedom of Information Delegate
3
Attachment A
Internal review
If you are dissatisfied with this decision, you have certain rights of review available to you. Firstly,
under section 54 of the Act, you may apply for an internal review of the decision. It is not necessary
to go through ANSTO’s internal review process and you may apply for a review by the Information
Commissioner (see below). However, the Information Commissioner is of the view that is it usually
better to seek an internal review first.
Your application for an internal review must be made within 30 days, or such further period as ANSTO
allows, of you receiving this notice.
No particular form is required to apply for review although it will assist your case to set out in the
application the grounds on which you believe that the original decision should be overturned.
An application for a review of the decision should be addressed to the FOI Coordinator
Email: xxx@xxxxx.xxx.xx or
Post: Locked Bag 2001 Kirrawee DC NSW 2232
Information Commissioner
You may also apply to the Information Commissioner for a review of the decision, or the subsequent
internal review decision made by ANSTO. Your application must be made within 60 days, or such
further period as the Information Commissioner allows, of you receiving the notice of an initial
decision or a decision made on internal review.
No particular form is required to apply for review although it must give details on how notices may be
sent to you (e.g. postal or email address) and include a copy of the notice of the decision given by
ANSTO. The application should also contain particulars of the basis on which you dispute the decision.
You can lodge your application with the Office of the Australian Information Commissioner in a
number of ways:
Preferred method is online:
www.oaic.gov.au online portal
Post:
GPO Box 5288 Sydney NSW 2001
Fax:
+61 2 6123 5145
Email:
xxxxxxxxx@xxxx.xxx.xx
Administrative Appeals Tribunal
You may subsequently apply to the Administrative Appeals Tribunal (AAT) for review of a decision
made by the Information Commissioner with which you are dissatisfied. An application to the AAT
4
must be made within 28 days after the day on which you receive the Information Commissioner's
decision.
The AAT is a completely independent review body with the power to make a fresh decision. Your
application to the AAT should be accompanied by an application fee, which may be refunded in some
instances. The fee may be waived by the AAT where financial hardship is shown.
The AAT has a help desk to advise on its procedures. More information is available on the AAT’s
website www.aat.gov.au.
The AAT preferred method of lodgement is via its online services portal.
The contact details of the AAT are:
Phone: 1800 228 833
Email: xxxxxxxxxxxxxx@xxx.xxx.xx
Locations: https://www.aat.gov.au/contact-us/our-locations
Commonwealth Ombudsman
You may also complain to the Ombudsman concerning action taken by an agency in the exercise of
powers or the performance of functions under the FOI Act. There is no fee for making a complaint.
The Ombudsman wil make a completely independent investigation of your complaint.
The Commonwealth Ombudsman generally will not investigate your complaint unless you have raised
it with the agency directly. This gives the agency an opportunity to resolve the complaint first.
Complaints can be made in writing:
Post: GPO Box 442, Canberra ACT 2601
Phone: 1300 362 072
In person: see https://www.ombudsman.gov.au/contact
Online: see https://www.ombudsman.gov.au/what-we-do/Can-we-help-you
ANSTO Life Science Equipment
Calibration
I-3153
Contents
1. Purpose ............................................................................................................................ ..... 2 2. Scope ........................................................................................................................... ...... ... 2 3. Definitions ............................................................................................................. ... ... ........ 2
Act
4. Responsibilities ........................................................................................... .......... .............. 2 5. Prerequisites ...................................................................................... ......... ......................... 3 6. Precautions ................................................................................ .......... ............................ 3 7. Method ............................................................................................ ....................................... 3 8. Records .............................................................................. .... ............................................... 5 9. Appendices ................................................................ . ..... .................................................... 6 10. References ............................................................... ..... ...................................................... 6
under the FOI
Released
I 3153 ANSTO Life Sciences Equipment Calibration
Page 1 of 6
Effective from dd/mm/2010 Draft 1
Custodian: Imaging Officer Approved by: {to be confirmed}
Hard copy uncontrolled: printed on 14 August 2023
1. Purpose
1.1 The purpose of this document is to provide an overall description of the Equipment maintenance
and calibration operation within the ANSTO Life Sciences group.
2. Scope
2.1 This instruction is applicable to relevant equipment within the ANSTO Life Science group. The
key equipment to be maintained and calibrated are:
1. Waters HPLC Instruments – Pumps, Autosampler, UV detectors
2. Balances for weighting samples
3. pH meters
Act
4. Finnpipettes
5. Vacuum Pumps
6. Radiation Detectors
7. Capintec.
3. Definitions
3.1 The following definitions have been used in this doc ment:
3.1.1
HPLC: High Performance Liquid Chromatography.
3.1.2
CO2: Carbon Dioxide
4. Responsibilities
4.1 It is the responsibility of ANSTO Life Science Technical staff to perform routine checks of HPLC
equipment and maintain the Calibration schedule register
(T:\R&D\ISO\@Life Sciences
under the FOI
Business Management System\ALS7 Administration\Equipment) and Logs
(T:\R&D\ISO\@Life
Sciences Business Management System\ALS7 Administration\Equipment\Logs and
calibrations\Logs\B76 HPLC logs).
4.2 It is the responsibility of ANSTO Life Science Technical staff to arrange for External calibration,
repairs and maintenance.
4.3 External Calibration shall be carried out by Precision Calibration Service for pH Meters and
Balances
4.4 External Maintenance shall be carried out by AVT Services for Vacuum pumps.
4.5 Waters HPLC Instrument’s Major repairs/Preventative Maintenance shall be carried out:
Released
4.5.1 Instruments under Warranty - Engineers from Waters Australia.
4.5.2 Instruments not under Warranty - Engineers from VK Scientific
I 3153 ANSTO Life Sciences Equipment Calibration
Page 2 of 6
Effective from dd/mm/2010 Draft 1
Custodian: Imaging Officer Approved by: {to be confirmed}
Hard copy uncontrolled: printed on 14 August 2023
5. Prerequisites
5.1 Al responsible staff should be trained before carry out relevant Maintenance, calibration and
checks of equipments.
5.2 Relevant work instructions are available for reference.
6. Precautions
6.1 There are no precautions associated with this instruction.
7. Method
7.1 HPLC INSTRUMENTS
Act
For further information consult I-3379 HPLC instrument checks and maintenance
procedure and/or I-3380 HPLC column regeneration and performance
7.1.1
HPLC pumps:
Pumps flow rate accuracy is checked by using a stop watch and 25ml
volumetric flask, and HPLC grade methanol results are recorded in HPLC
pumps maintenance logs at
(T:\R&D\ISO\@Life Sciences Business
Management System\ALS7 Adminis ration\Equipment\Logs and
calibrations\Logs\B76 HPLC logs\B76 pump log).
7.1.2
HPLC UV detector:
HPLC UV wavelength accuracy test is performed by injecting an Uracil
standard into the UV detector and measure, record its maximum
absorbance over a range of wavelengths, results are recorded in HPLC UV
detector maintenance logs at
(T:\R&D\ISO\@Life Sciences Business
Management System\ALS7 Administration\Equipment\Logs and
calibrations\Logs\B76 HPLC logs\B76 UV detector log).
under the FOI
7.1.3
HPLC Autosampler
HPLC Autosampler Injection volume is checked by performing repeated
water injections, an average of the results are recorded in HPLC
Autosampler maintenance check logs at
(T:\R&D\ISO\@Life Sciences
Business Management System\ALS7 Administration\Equipment\Logs and
calibrations\Logs\B76 HPLC logs\B76 Autosampler log).
7.2 BALANCES
7.2.1
Balances are calibrated externally by Precision Calibration annually and test
certificates are issued as hard copies and are kept in calibration folders in
each lab. Each balance is issued with a sticker showing when the next
Released
calibration is due. A record of this is kept in the technical officers office.
7.3 PH METERS
7.3.1
pH meters are calibrated externally by Precision Calibration annually, test
certificates are issued as hard copies and are kept in calibration folders in
each lab or in the offices of custodian.
I 3153 ANSTO Life Sciences Equipment Calibration
Page 3 of 6
Effective from dd/mm/2010 Draft 1
Custodian: Imaging Officer Approved by: {to be confirmed}
Hard copy uncontrolled: printed on 14 August 2023
7.4 PIPETTES
7.4.1
Pipettes are either calibrated externally by Precision Calibration annually
(where test certificates are issued as hard copies and are kept in calibration
folders in each lab) or by ANSTO Life Science technical officers by following
Pathtech calibration methods -
(T:\R&D\RRI Weekly
Meetings/Planning/FinnPipette workshop). Results are updated in
Equipment register and recorded in Calibration and Maintenance data file –
(T:\R&D\ISO\@Life Sciences Business Management System\ALS7
Administration\Equipment\Logs and calibrations\Calibration Maintenance
data\Pipette Cal).
7.5 VACUUM PUMPS
7.5.1
Vacuum pump oil is changed six monthly (depend on pump usage) by AVT
Services Pty Ltd or as required by ANSTO Life Science Technical officers.
Act
Service logs can be found at
(T:\R&D\ISO\@Life Sciences Business
Management System\ALS7 Administration\Equipment\Logs and
calibrations\Logs\B76 Vacuum Pump oil change logs).
7.6 RADIATION DETECTORS
7.6.1
Radiation detectors are calibrated annually by ANSTO Radiation services
located at Building 4.
7.6.2
Radiation detectors shall be cleared by Health physics before being taken to
Building 4 for recalibration by Technical Officers.
7.6.3
Calibration details are updated in Equipment register (
T:\R&D\ISO\@Life
Sciences Business Management System\ALS7 Administration\Equipment) by
Technical Of icers.
7.7 CAPINTEC
7.7.1
Capintec is checked and calibrated by performing Precision and Constancy
under the FOI
Test, Linearity Test by using Caesium-137 standard and 99mTC Sodium
pertechnetate solution as required.
7.7.2
Calibration results are recorded in Daily Calibration Precision Check Sheet
and Linearity Check Calibration Sheet
7.8 FUMEHOOD
7.8 1
The maintenance service for fumehoods are organised by Campus Service
every 6 months
7.9 CO2 CABINET
7.9.1
The maintenance service is performed annually by external company upon
Released
request of the instruments’ custodian.
7.10 AUTOCLAVE
7.10.1 Autoclaves are serviced annually by external company upon request by
Campus Services.
I 3153 ANSTO Life Sciences Equipment Calibration
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Custodian: Imaging Officer Approved by: {to be confirmed}
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7.11 GAMMA AND BETA COUNTER
7.11.1 The counters are serviced every 6 months by external company (New
Scientific) and upon request by ANSTO LifeScience personnel.
7.12 MICRO PET/CT
7.12.1 Periodic maintenance on the Inveon PET/CT is performed 6 monthly by
external company (Siemens).
7.12.2 Calibrations are performed by ANSTO personnel.
7.13 MICRO SPECT/CT
7.13.1 Periodic maintenance on the Flex SPECT/CT is performed 6 monthly by
external company (GE).
Act
7.13.2 Calibrations are performed by ANSTO personnel.
7.14 FLOWCYTOMETER
7.14.1 Weekly maintenance (which includes turning the machine on and checking the
condition of the machine before turning it off) is performed by ANSTO
LifeSciences personnel.
7.15 MICROSCOPE
7.15.1 Microscopes are serviced annually by external company (Olympus) as
organised by the instruments’ custodian.
7.16 CRYOSTAT MICROTOME
7.16.1 Maintenance service is performed annually by external company (Leica) as
organised by the instruments’ custodian
under the FOI
7.17 EQUIPMENT/CALIBRATION FAILURE
7.17.1 When an equipment or instrument performs outside the acceptable level (fail
during calibration, or during equipment failure), the equipment/instrument
custodian are to inform the users of the findings and resolved the issue
fo lowing discussion with the users. The failed equipment/instruments can then
be repaired or disposed of.
8. Records
The records information applicable to this instruction is identified in the following table:
Records
Type
Responsibility Storage Location Retention Disposition
Released
T:\R&D\ISO\@Life
Sciences Business
Calibration register
Soft
Technical Officers
Management
System\ALS7
Indefinite
N/A
Administration\Equip
ment…..
External Calibration
Folders in
documents
Hard
Technical Officers Laboratories of
Indefinite
N/A
ANSTO Life
I 3153 ANSTO Life Sciences Equipment Calibration
Page 5 of 6
Effective from dd/mm/2010 Draft 1
Custodian: Imaging Officer Approved by: {to be confirmed}
Hard copy uncontrolled: printed on 14 August 2023
Records
Type
Responsibility Storage Location Retention Disposition
Sciences
9. Appendices
9.1 There are no appendices associated with this instruction
10. References
10.1 There are no references associated with this instruction.
END OF INSTRUCTION
Act
FOI
the
under
Released
I 3153 ANSTO Life Sciences Equipment Calibration
Page 6 of 6
Effective from dd/mm/2010 Draft 1
Custodian: Imaging Officer Approved by: {to be confirmed}
Hard copy uncontrolled: printed on 14 August 2023
Environmental Monitoring
Document Number :
S-EM-G-004
Safety and Radiation Services
Lab. Equipment Calibration Schedule
EQUIPMENT
WHAT to
Calibrate
WHEN to Calibrate
HOW to Calibrate
Responsibility
Records
pH meter (1)
pH 4 and 7
Check before use,
Using purchased buffer
Operator
Calibration folder
Act
Radiometer PHM201
re-calibrate if pH
solutions and follow
varies by more than
manufacturer’s
± 0.2
instructions.
Electronic Balances
Mass
Weekly
Using standard calibration EM staff - Bld 34
Instrument log
measurement
masses.
Electronic Balances
Check against
Once per year
N/A
External contractor. Calibration status
operating
Organised by
indicated via dated
specifications.
Division.
sticker. Records kept
at Divisional level
Yeo-Kal water quality
pH,
Prior to a sampling
According to relevant
Operator
Instrument log
meter
temperature,
campaign
guide/instruction.
turbidity, ORP,
EC (2)
2 Dose-rate meters:
Dose-rate
Once per year
Deliver to the instrument
EM staff - Bld 34
Records kept by
- Eberline PRM7
calibration facility in Bld 4.
facility. Calibration
- Contamination monitor
status indicated by
under the FOI barcoded sticker
Notes:
1. The main use of the pH meter is to adjust the pH f so utions to be set with agar - this is not a critical process.
2. ORP = oxidation/reduction potential; EC = e ectrical conductivity.
Released
Custodian : Env. Monitoring Officer
Uncontrolled in hard copy unless otherwise stated. Date Printed : 14 August 2023
Page
1 of
1
Approved by : Leader, Env. Monitoring (S&RS)
Approved Date : 15-Jan-07
