Small Events and activities on Council land
booking application form
If you need help lodging your form, contact us
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Email
xxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxx.xxx.xxx.xx
Form ID
4011
Phone
1300 434 434
TRIM Ref.
C001041
Customer
Manly
Dee Why
Last updated
October 2022
Service Centres
Town Hall, 1 Belgrave Street
Civic Centre, 725 Pittwater Road
Business unit
Parks and Recreation
Manly NSW 2095
Dee Why NSW 2099
Mona Vale
Avalon
Application no.
1 Park Street
59A Old Barrenjoey Road
Mona Vale NSW 2103
Avalon Beach NSW 2107
Privacy Protection Notice
Purpose of collection
For Council to provide services to the community
Intended recipients
Northern Beaches Council staff
Supply
If you choose not to supply your personal information, it may result in Council being unable to provide the services you seek
Access/Correction
Please contact Customer Service on 1300 434 434 to access or correct your personal information
Booking Information and Conditions
Please use this form to request to book on a Council Reserve for small events, gatherings or running a business using council land. These events
may include christening, birthdays parties, social gatherings, operating a mobile food van or running a hire business. Please use this form to request
a council reserve to host a neighborhood party, as part of Council’s ‘it takes a village’ program. Please note that it can take up to 10 days to process a
small event request, it may however take up to 8 weeks to assess a request to operate a business on Council land.
Part 1: Applicant Details
Title
First Name
Last Name
Organisation Name
Australian Beach Tennis
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ABN (if applicable)
Address
Suburb
Postcode
Phone
Mobile
Email
Page
1 of 4
northernbeaches.nsw.gov.au
Part 2: Booking Details
Venue/ site requested
Queenscliff Beach
Dates required (only include days needed) If this is a request for long term use - please list requested period
including the commencement and completion dates. (Maximum of 12 Months in advance)
Time required access to site
am/pm
Time activity starts
am/pm
Time will vacate site
am/pm
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am/pm
No. of participant per day (approx)
No. of spectators per day (approx)
4 to 12 per hour
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2
Total No. of people per day (approx)
(approx)
Age groups
Adults
Children
Both
Age range
-
-
-
7
85
Part 3: Request Details
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Beach Tennis School
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Promotional or special event
Social gathering (e.g. party, picnic)
(e.g activation, charity, commemorative, fundraising etc)
Operate a business on council land
Neighbourhood party
(e.g. learn to, hire, food truck etc)
(if wishing to host a party in Council’s ‘it takes a village’ program.)
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Queenscliff Beach will be used for Beach
Tennis†activity.
Do you require access to toilets?
Yes No
Do vehicles need to access
the reserve?
Yes No
(If yes please provide details)
Yes No
Will you be selling food?
(If yes please provide details)
Will there be any other food
provided on site? (If yes please
Yes No
provide complete this form)
Is it proposed that alcohol be
consumed at the event?
Yes No
(If yes please check if this is
possible here)
Will you use a PA system / music?
Yes No
Will there be any structures - stages/tents/marquees etc?(Attach site plan incl. dimensions of structures) Yes No
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Yes No
am/pm
- am/pm
(If yes, there will be an additional charge)
Do you need a waste management plan? Please check at the following link here
Yes No
Will you use a generator?
Yes No
Will you need any road / car park/ footpath closures?
Yes No
(If yes please provide details)
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Part 3 Continued
Will there be any amusement devices? (If yes please list devices
Yes No
and attach company’s public liability insurance)
Will there be any amusement devices, animal rides or other
activities involving animals? (If yes please provide details and
Yes No
attach company’s public liability insurance)
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Yes No
Please provide details of the safety measures and precautions
Beach tennis is a sport without physical contact, players stay more than
being taken. (Attach any other additional information including a
risk management safety plan if relevant).
2m from each other. The sand surface is soft and there aren't any specific r
Please provide any additional details that may assist in
assessing your request for use of this reserve
Part 4: Process and Conditions
•
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be subject to administration fees.
•
Each application will be assessed individually and an invoice and set of conditions issued.
•
All fees are payable prior to the event and failure to do so may result in cancellation of this event.
•
Council accepts no liability or responsibility for loss, damage or accidents that occur on Council’s reserves.
•
All areas must be left in a clean and tidy condition and no damage caused. Should it be necessary to conduct additional cleaning or
maintenance as a result of your use, you will be invoiced accordingly.
•
Please contact the Open Space Bookings Team if additional bins are required. An additional fee will be added to the invoice.
•
Any organisation using a council reserve is to effect, at its own cost, Public Liability Insurance for a cover not less than twenty million dollars
($20,000,000) for each claim in the names of Council as owners and your organisation as occupiers of the area concerned as to their
respective rights and liabilities. Please forward a copy of the policy with this application.
•
It is the responsibility of the Hirer to make sure any external contractors or third parties involved in this event have the appropriate and current
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with the terms and conditions of this agreement.
•
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must be available for participants and spectators of the event.
•
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any relevant risks as soon as possible. Your organisation is responsible to continue monitoring the venue while on site.
•
Council reserves the right to close a sportsground or reserve due to wet weather or other ground conditions, hirers are asked to ‘Check
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•
Glass bottles are not to be sold or distributed due to issues associated with broken glass.
•
Restrictions and/ or special conditions may apply to certain venues.
•
That no undue inconvenience is caused to other users of the reserve. All tents and marquees are positioned so as not to inconvenience or
pose any risk to the general public. Restrictions on marquees and structures may apply to certain locations. Permission from Council must be
sought to erect any other large marquees or structures.
•
All electrical leads and appliances must be tested and tagged in accordance with Workcover regulations. All leads must be protected from
earth leakage by the installation of Residual Current Devices (RCD) and must be laid in accordance with Workcover legislations.
•
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of facilities, including line marking, accessibility toilets and keys prior to the event. A bond will be required to obtain a key for access to a toilet,
amenity building, gates and/or slip rails.
•
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your booking to open the toilets, a fee of $100 may apply.
•
Alcohol Free Zones and Alcohol Prohibited Areas exist in many areas throughout Northern Beaches. Please refer to Councils website
for restrictions.
•
It is recommended that hirers use Council provided BBQ facilities where available. Portable above ground gas barbecues may be used however
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•
No vehicles other than those approved by Council are permitted on Council’s reserves. Please contact Council should vehicle access
be required.
•
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Environment Operations Act 1997.
•
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•
Subletting or reallocating the use of the reserve and its related facilities is not permitted.
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