Online Service Consent Form - QAHS
Privacy Notice
The Department of Education, through Queensland Academies for Health Sciences, is
collecting the personal information on this survey in order to obtain consent regarding
the use of online services. This information and completed survey will be stored
securely. Personal information collected during this survey may also be used by or
disclosed to third parties by the Department where authorised or required by law. If
you wish to access or correct any of the personal information disclosed, or discuss
how it has been dealt with, please contact your student’s school in the first instance.
Dear #%FirstName%#
This online services consent form is being completed
for #%studentfirstname%# #%studentlastname%#.
The purpose of this form is to inform you about the third party online services used in
our school and how student information, including personal information and works,
may be recorded, used, disclosed, and published to the services (if you provide your
consent for this to occur).
This digital Online Services Consent Form is a record of the consent provided.
This consent form is to be completed by:
ï‚·
Parent/carer
About the consent
About the Consent
For each online service listed on subsequent pages, please indicate your choice to
give consent or
not give consent for the student information to be disclosed to the online service, in accordance
with the approved purpose and time frame as outlined below.
Student Information
ï‚· Student name (first name and/or last name)
ï‚· Sex/Gender
ï‚· Date of Birth, age, year of birth
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AND the following school-based information (generally, non-identifying attributes*):
ï‚· Student school username
ï‚· Student school email
ï‚· Student ID number
ï‚· School
ï‚· Year Group
ï‚· Class
ï‚· Teacher
ï‚· Country
*In cases where registration and/or use requires a combination of school-based information (non-
identifying) and personal information, or a combination of school-based information, the school-
based information may become identifiable.
If an online service records, uses, discloses and/or publishes student works, parent information or
additional student information (such as photographs of students), not listed above, it will be
specified as part of the
additional consent requirements.
Examples may include:
ï‚· Student assessment
ï‚· Student projects, assignment, portfolios
ï‚· Student image, video, and/or audio recording
ï‚· Sensitive information (e.g., medical, well-being)
ï‚· Name and/or contact details (e.g. email, mobile phone number) of student's parent
Approved Purpose
To record your consent for the recording, use, disclosure and publication of the information listed
above, and any information or student works listed under the ‘additional consent requirements’,
and to transfer this information and works within Australia and outside of Australia (in the case of
offshore services) to the online service providers for the following purposes:
ï‚· For your child to register an account for the online services
 For your child to use the online services in accordance with each service’s
terms of use
and
privacy policy (including service provider use of the information in accordance with
their
terms of use and
privacy policy)
ï‚· For the school to:
o administer and plan for the provision of appropriate education, training and
support services to students, and
o manage school operations and communicate with parents and students.
Time frame
The consent granted by this form is for the duration of the student’s current phase of learning (i.e.
Years P-3, 4-6, 7-9 and 10-12). Consent is obtained upon enrollment and renewed when students
move into a new phase of learning (e.g. minimum every four years) however, there may be
circumstances where our school issues a new consent form to seek additional consent e.g., in the
event that new online services are identified for use.
Online services for which consent is requested
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Service Name: STUDIO KIRBY - School Photographer
Data Hosting: Onshore (In Australia)
Purpose of use: Student school photo.
Privacy policy: https://studiokirby.com.au/privacy-policy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: TURN IT IN
Data Hosting: Offshore (Overseas)
Purpose of use: Used by staff and students to check work for academic honesty and assessment.
Privacy policy:
https://help.turnitin.com/Privacy_and_Security/Privacy_and_Security.htm?_ga=2.268258125.298481169.1628215033-
2071248227.1628215033
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: ELSEVIER
Data Hosting: Onshore (In Australia)
Purpose of use: Academic Database: Science Direct. Students create their own user
name and passwords.
Terms of use: https://www.elsevier.com/legal/elsevier-website-terms-and-conditions
Privacy policy: https://www.elsevier.com/legal/privacy-policy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: PEER GRADE
Data Hosting: Offshore (Overseas)
Purpose of use: Peergrade is a platform that facilitates feedback and a possibility for
extended learning for students. Schools use Peergrade to allow students to give
feedback to each other.
Terms of use: https://www.peergrade.io/terms-and-conditions/
Privacy policy: https://www.peergrade.io/privacy-policy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: BOLT FOR GOLD APP
Data Hosting: Onshore (In Australia)
Purpose of use: Bolt for Gold is a fitness app where schools utilise the private events
option to allow virtual races to occur away from a school campus (e.g. cross country
and athletics carnivals).
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Terms of use: https://www.boltforgold.com/terms-conditions/
Privacy policy: https://www.boltforgold.com/privacy-policy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: PT ONLINE
URL: https://parentteacheronline.com.au
Data Hosting: Onshore (In Australia)
Purpose of use: online Parent Teacher Interview scheduling.
Terms of use: https://parentteacheronline.com.au/terms-conditions/
Privacy policy: parentteacheronline.com.au/privacy-policy/
Additional consent is being sought for the following reasons:
ï‚· The following parent personal information is disclosed: Parent name and
parent email.
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: MANAGEBAC
Data Hosting: Offshore (Overseas)
Purpose of use: Used by students to register all CAS activities and to send CAS
reports to parents.
Terms of use: https://www.faria.org/terms/managebac/terms/terms-of-service
Privacy policy: https://www.managebac.com/terms/privacy-policy
Additional consent is being sought for the following reasons:
ï‚· The following parent personal information is disclosed: Parent name and
parent email.
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: MESSAGE MEDIA
Data Hosting: Onshore (In Australia)
Purpose of use: Bulk SMS text messaging service, used to advise of student
absences.
Terms of use: https://messagemedia.com/au/legal/terms-of-service/
Privacy policy: https://messagemedia.com/au/legal/privacy-policy/
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Additional consent is being sought for the following reasons:
ï‚· The following parent personal information is disclosed: Parent name
and parent mobile.
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: SCHOOLBOX - MyQA
Data Hosting: Onshore (In Australia)
Purpose of use: Contains all subject content/resources, assessment and tutorial
calendar and student notices. It is a virtual learning environment, an all-in-one
learning management system, portal and intranet. Schoolbox is cloud hosted,
integrated, flexible and secure. Parent portal available.
Terms of use: https://schoolbox.com.au/legal/
Privacy policy: https://schoolbox.com.au/wp-content/uploads/2019/11/20191128-
privacy-policy.pdf
Additional consent is being sought for the following reasons:
ï‚· The following parent personal information is disclosed: Parent name, email
and mobile.
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Wordpress
URL: https://www.wordpress.com/
Data Hosting: Offshore (outside of Australia) – USA
Purpose of use: Platform used to develop websites and blogs used primarily for
Theory of Knowledge (TOK) student exhibition of work.
Terms of use: https://en.wordpress.com/tos
Privacy policy: https://en-au.wordpress.org/about/privacy/
Additional consent is being sought for the following reasons:
ï‚· Student works are stored and published publicly.
ï‚· The following additional student personal information is disclosed: Name
(First Name, Acronym)
ï‚· Student work and information is able to be viewed by the QAHS Community
ï‚™ I give consent
ï‚™ I do not give consent
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Service Name: VISION 6
Data Hosting: Onshore (In Australia)
Purpose of use: Used to send Campus News and Event Registration to parents.
Terms of use: https://www.vision6.com.au/terms-and-conditions/
Privacy policy: https://www.vision6.com.au/privacy-policy/
Additional consent is being sought for the following reasons:
ï‚· The following parent personal information is disclosed: Parent name
and parent email.
ï‚™ I give consent
ï‚™ I do not give consent
Consent and agreement
I am the parent/caregiver of #%studentfirstname%# #%studentlastname%#
ï‚™ Yes
ï‚™ No
Full name of consenter
___________________________
By submitting the form, via the 'Finalise' button below, you agree that you:
ï‚·
have read the explanatory email and all information within this form.
ï‚·
have had the opportunity to ask questions about it and any questions that you
have asked have been answered to your satisfaction.
ï‚·
consent for the information outlined in this form, and any additional consent
requirements listed, to be disclosed to the online services in accordance with
the approved purpose and time frame as per your nominated response option.
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