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s 22(1)(a)(ii)
From:
David Brightling
Sent:
Tuesday, 14 January 2025 3:21 AM
To:
s 22(1)(a)(ii)
Cc:
s 22(1)(a)(ii)
; Jonathan Muir
Subject:
RE: HOM-designate Brussels: - sending credentials and instructions for post
Dear s 22(1)(a)(ii)
Happy new year!
Thanks for all your work on this in December. Confirming that we have received the package today, with thanks.
Do you have any updates on timing for the Foreign Minister’s Media Release on HOM’s appointment?
Kind regards,
David
David Brightling
_______________________________
Deputy Head of Mission
Australian Embassy to Belgium and Luxembourg
Mission to the European Union and NATO
P s 22(1)(a)(ii)
| Ms 22(1)(a)(ii)
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Monday, December 23, 2024 4:16 AM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>; Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
s 22(1)(a)(ii)
@dfat.gov.au>; Jonathan Muir <xxxxxxxx.xxxx@xxxx.xxx.xx>
Subject: HOM-designate Brussels: - sending credentials and instructions for post
Dear David,
I have sent the letters of credence and recall for HOM-des Brussels (as well as for EU) in the post dip bag, addressed
to you. The envelope will be stamped “Credentials within”. I don’t expect the package will leave here until
Wednesday 8 January (given the mail room do not return for business until 6 January and the close day for Brussels
bag is Wednesday).
The contents of the package are:
For Belgium: two envelopes (1 containing the letter of credence and 1 containing the letter of recall) that will need
to be dated by post once you have been informed that agrément has been granted.
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Please try to use a similar coloured pen and write the day in numeral format not word s 47C(1)
The signed papers are the ones for presenting to the Head of State. Once you have dated them please put one in
each empty labelled envelope and stick one of the Governor-General secure seals on the back of each envelope.
Spare seals contained if you need.
We would be grateful if you could please scan and send to us, final signed and dated copies for our records.
The other unsealed envelope with unsigned papers is for the MFA’s records and would be handed over by HOM in
his initial meeting with the Chief of Protocol (or equivalent).
For EU: four signed papers (one letter of credence and one of recall for both European Commission and European
Council). Again, these letters have been undated, so please enter the date (per notes above) once you have received
agrément. (Also included are two envelopes if you wish to use).
Also in the package will be HOM’s Commission of Appointment, and photocopies of the papers you can keep and
use as you wish.
The Commission of Appointment is for HOM to keep and frame if he wishes.
Please be mindful that if agrément is NOT granted in the month of January, we would need to have the papers re-
done by the Governor-General and in this case, we would proceed once we hear word from you.
I would be very grateful if you would let me know as soon as you receive the package. Feel free to contact myself or
my colleague Lydele, if you have any questions. I will be on leave between 25 Dec and !3 Jan.
I have attached copies of the original signed document for your records, although again, we would ask post to
please send back to us the dated copies when finalised for our records.
Thanks all and have a lovely Christmas!
Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diploma c and Consular Accredita on Sec on
Protocol and Events Branch | Execu ve Division
P s 22(1)(a)(ii)
s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Tuesday, December 17, 2024 12:05 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>; Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>; Jonathan Muir <xxxxxxxx.xxxx@xxxx.xxx.xx>
Subject: Re: : HOM-designate Brussels: - draft credentials
Thanks s 22(1)(a)(ii)
Yes, thats fine.
David
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From: "s 22(1)(a)(ii)
@dfat.gov.au>
Date: Tuesday, 17 December 2024 at 11:12:53
To: "David Brightling" <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>, "Caroline Millar" <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Cc: "s 22(1)(a)(ii)
@dfat.gov.au>, "Jonathan Muir" <xxxxxxxx.xxxx@xxxx.xxx.xx>
Subject: RE: : HOM-designate Brussels: - draft credentials
Thanks David,
I can accommodate this change.
I am only intending to seek pre-signature on the Belgium and EU papers at this stage as I understand Luxembourg
agrément won’t be sought until Belgium grants, so I think we can wait until the GG returns on 13 January to get the
Luxembourg and NATO papers done.
Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diplomatic and Consular Accreditation Section
Protocol and Events Branch | Executive Division
P s 22(1)(a)(ii)
s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Tuesday, December 17, 2024 6:49 AM
To:s 22(1)(a)(ii)
@dfat.gov.au>; Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>; Jonathan Muir <xxxxxxxx.xxxx@xxxx.xxx.xx>
Subject: RE: : HOM-designate Brussels: - draft credentials
Good mornings 22(1)(a)(ii)
If it isn’t too late, Belgian MFA Protocol have come back overnight with one additional suggestion to the letter:
Comment from Belgian Protocol : Change “You” to “Your Majesty”
Kind regards,
David
David Brightling
_______________________________
Deputy Head of Mission
Australian Embassy to Belgium and Luxembourg
Mission to the European Union and NATO
P s 22(1)(a)(ii)
| M s 22(1)(a)(ii)
3
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From: David Brightling
Sent: Tuesday, December 10, 2024 9:27 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>; Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>; Jonathan Muir <xxxxxxxx.xxxx@xxxx.xxx.xx>
Subject: RE: : HOM-designate Brussels: - draft credentials
Dear s 22(1)(a)(ii)
We have a few small suggested edits to the letters:
1. Belgium
Recall letter : Add “Ms” Caroline Jane Millar
2. Luxembourg
Recall letter : Add “Ms” Caroline Jane Millar
3. European Commission
Recall letter: NIL remarks
Credence letter : Plenipontentiary, to remove “n”
4. European Council
Recall letter : NIL remarks
Credence letter : NIL remarks
5. NATO
Recall letter: change to General (not Genaral)
Credence letter: change to General (not Genaral)
Thanks,
David
David Brightling
_______________________________
Deputy Head of Mission
Australian Embassy to Belgium and Luxembourg
Mission to the European Union and NATO
P s 22(1)(a)(ii)
| Ms 22(1)(a)(ii)
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Tuesday, December 10, 2024 4:43 AM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>; Jonathan Muir <xxxxxxxx.xxxx@xxxx.xxx.xx>
Subject: : HOM-designate Brussels: - draft credentials
Dear David and Caroline,
I am resending this email to you David, as we have a very small window of opportunity left to be able to get papers
signed by the Governor-General in advance of her end of year break.
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As mentioned below, if you expect agrément will come through late December / early January, we can seek
permission from the Office of the GG to have her pre-sign papers that can be dated by post according to when
agrément is granted.
Grateful your earliest review of attached papers – including advice sought on NATO letter signatories – and decision
about pre-signing papers.
Thanks
Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diplomatic and Consular Accreditation Section
Protocol and Events Branch | Executive Division
P s 22(1)(a)(ii)
s 22(1)(a)(ii)
From: s 22(1)(a)(ii)
Sent: Friday, December 6, 2024 5:54 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>; Jonathan Muir <xxxxxxxx.xxxx@xxxx.xxx.xx>
Subject: RE: HOM-designate Brussels: update on agrément
Dear David,
Whilst I am sure that agrément is still a little while away (any ideas?), please find attached drafts of all credentials
papers in preparation, for posts review.
Can I please confirm that the NATO letter still needs to be signed by both GG and FM?
I have made drafts based on Caroline’s papers however there seems to be no finalised signed NATO letter in her file
so I am unsure about the requirements.
The next question I have and will look to posts guidance, is that the GG will be on leave from 13 December to 13
January. I understand that the whole agrément process was delayed due to the onboarding of the HOM-des,
however if it looks likely the HOM-des will be starting 13 January (pending agrément granted).
Should we look to get papers signed by the GG next week, leaving them undated, so post can date after agrément is
through? We have done this in the past for an officer starting at another post in January. We can request the GG
sign two sets of undated papers (one for 2024 and one for 2025) and send both to post. Post can then date the
appropriate ones and destroy the other ones.
Let me know how the creds look and whether pre-signature would be appropriate under the circumstances.
Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diplomatic and Consular Accreditation Section
Protocol and Events Branch | Executive Division
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P s 22(1)(a)(ii)
s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Friday, November 29, 2024 9:38 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: Chris Nixon <xxxxx.xxxxx@xxxx.xxx.xx>
Subject: RE: HOM-designate Brussels: update on agrément
Thanks s 22(1)(a)(ii)
Understood and noted. We will update you as soon as we receive a response.
David
From:s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Thursday, November 28, 2024 11:35 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>; David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Cc: Chris Nixon <xxxxx.xxxxx@xxxx.xxx.xx>
Subject: RE: HOM-designate Brussels: update on agrément
Hi all,
Thank you for the thorough information. Until agrément is granted, we can not progress for passport/visa.
We will send these through when they are available but I wanted to flag the dependencies.
Thanks
s 22(1)(a)(ii)
Assistant Director - International (SHS)
P s 22(1)(a)(ii)
M s 22(1)(a)(ii)
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Friday, November 29, 2024 9:07 AM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: HOM-designate Brussels: update on agrément
Thanks David.
Happy to draft credentials and send to you for review. As always we would not get papers signed until agrément is
granted.
HOMSES – will you respond re photo and passport please?
6
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Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diplomatic and Consular Accreditation Section
Protocol and Events Branch | Executive Division
P +s 22(1)(a)(ii)
s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Friday, November 29, 2024 9:02 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: HOM-designate Brussels: update on agrément
Dear HOM SES Unit ands 22(1)(a)(ii)
Below is an update on the agrément process for HOM-designate Brussels, with advice on the forms of address for
the credential letters. This has been confirmed by each of the relevant Protocol divisions (Belgium MFA, Luxembourg
MFA, EU and NATO).
1. Belgium
Agrément requested on 25/11/24 s 47E(d)
For credential letters, forms of address: “His Majesty the King of the Belgians” (no given name) and referred to as
“Your Majesty”
2. Luxembourg
Agrément request can only be lodged after the approval of the agrément from Belgium.
For credential letters, forms of address: “His Royal Highness the Grand Duke” (no “of Luxembourg”, no given name).
Even after son Guillaume takes over, expected towards the end of 2025, same type of address, (no name) and
referred to as “Your Royal Highness”
3. European Council
Agrément requested on 25/11/24 s 47E(d)
For credential letters, forms of address : “His Excellency Mr António Costa, President of the European Council”.
Note: Costa is taking up his duties on 1 December 2024 and is referred to as “ Your Excellency”.
4. European Commission
Agrément requested on 25/11/24 s 47E(d)
For credential letters, forms of address: “Her Excellency Ms Ursula von der Leyen, President of the European
Commission“ and should be referred to as “ Your Excellency”
5. NATO
To lodge a verbal note requesting the agrément, accompanied by a CV with photo, passport copy, security clearance
(stating the security level) to NATO’s Secretary General’s office. The request should have all supporting documents
for the process to be started.
The North Atlantic Council (NAC) has to approve the nomination. Once approved we will receive the official letter of
approval of the nomination.
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For credential letters, forms of address: “His Excellency Mr Mark Rutte, Secretary General of the North Atlantic
Treaty Organisation” and should be referred to as “Dear Secretary General”
Some additional notes :
It would be helpful if Post can review of soft copy of the credential letters prior to their finalisation for
signature.
Credential letters can be prepared in advance, but please make sure they are not signed before the
agrément grant date.
We look forward to receiving a photo in due course.
Kind regards,
David
_______________________________
Deputy Head of Mission
Australian Embassy to Belgium and Luxembourg
Mission to the European Union and NATO
P +s 22(1)(a)(ii) | M s 22(1)(a)(ii)
www.eu.mission.gov.au
© Brooke Rigney-Lively (2024)
We acknowledge the Traditional Custodians of Country throughout Australia, and their continuing connection to land, waters and community.
We pay our respects to al First Nations peoples, their cultures and to their Elders, past, present and emerging.
8
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From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Monday, 27 January 2025 5:08 PM
To: Angus Campbell <xxxxx.xxxxxxxx@xxxx.xxx.xx>
Cc:
s 22(1)(a)(ii)
s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
s 22(1)(a)(ii) @dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: FW: Presentation credentials to H.M. the King - Wednesday 05/03/25 at 10:40 [SEC=OFFICIAL]
OFFICIAL
Ambassador,
Please see below and a ached. In due course we will need to confirm other a endees to join you on the day.
s 22(1)(a)(ii) or the diary please.
David
From:s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Monday, 27 January 2025 3:59 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: Presentation credentials to H.M. the King - Wednesday 05/03/25 at 10:40 [SEC=OFFICIAL]
OFFICIAL
Dear David and s 22(1)(a)(ii)
We now have confirma on that Ambassador Campbell can present his creden als to His Majesty the King on
Wednesday 5 March 2025 at 10:40 am in Palais Royal de Bruxelles.
Protocol has 3 ques ons :
1. what language would the Ambassador like to express himself during his audience with the King? English
2. the physical address where the ADC of the Royal Palace can pick up the Ambassador? Australian Embassy or
Official residence
3. Ambassador can be accompanied by maximum 3 diplomats registered with Protocol. To provide the names
The dress code is a ached, but you found that out already .
Thank you for your replies. Any ques ons please let me know.
Kind regards, P
-------------------------
s 22(1)(a)(ii)
Protocol Officer, Visits Support, Travel
Australian Embassy - Avenue des Arts 56, 1000 Brussels
Tel s 22(1)(a)(ii) - E-mail:s 22(1)(a)(ii)
@dfat.gov.au
2
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From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Thursday, 28 November 2024 9:18 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Subject: RE: New Ambassador-Designate - Agréments and Forms of address [SEC=OFFICIAL]
OFFICIAL
OFFICIAL
s 22(1)(a)(ii)
Many thanks,
Also copying David for visibility.
Kind regards,
s 22(1)(a)(ii)
Counsellor (Administration) and Consul-General
Australian Embassy, Brussels
Australian Embassy to Belgium and Luxembourg and Mission to the European Union and NATO
Level 7, Avenue des Arts 56, 1000 Brussels Belgium
dfat.gov.au | X | Facebook | Instagram | LinkedIn
© Brooke Rigney-Lively (2024)
We acknowledge the Traditional Custodians of Country throughout Australia, and their continuing
connection to land, waters and community. We pay our respects to all First Nations peoples, their
cultures and to their Elders, past, present and emerging.
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OFFICIAL
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Thursday, November 28, 2024 9:14 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: New Ambassador-Designate - Agréments and Forms of address [SEC=OFFICIAL]
OFFICIAL
s 22(1)(a)(ii)
Hello
Further to HOM’s request, I now have most of the required information, with regards to the
agrément for the new HOM-Designate, as well as the forms of address for the credential letters,
confirmed by each of the relevant Protocol divisions (Belgium, Luxembourg, EU and NATO).
1. Belgium
Agrément requested on 25/11/24, (CV without photo added) s 47E(d)
Forms of address : “His Majesty the King of the Belgians” (no given name) and referred to as “Your
Majesty”
2. Luxembourg
Agrément request can only be lodged after the approval of the agrément from Belgium.
Forms of address : “His Royal Highness the Grand Duke” (no “of Luxembourg”, no given name). Even
after son Guillaume takes over, expected towards the end of 2025, same type of address, (no name)
and referred to as “Your Royal Highness”
3. European Council
Agrément requested on 25/11/24 (CV without photo added) s 47E(d)
Forms of address : “His Excellency Mr António Costa, President of the European Council” who is
taking up his duties on 1 December 2024 and referred to as “ Your Excellency”
4. European Commission
Agrément requested on 25/11/24 (CV without photo added) s 47E(d)
Forms of address : “Her Excellency Ms Ursula von der Leyen, President of the European Commission“
and should be referred to as “ Your Excellency”
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5. NATO
Awaiting guidance from NATO Protocol
Forms of address : “His Excellency Mr Mark Rutte, Secretary General of the North Atlantic Treaty
Organisation” and should be referred to as “Dear Secretary General”
Remarks :
-
Credential letters can be prepared in advance, but please make sure they are not signed
before the agrément grant date
-
A photo should accompany the CV. Awaiting photo.
Please let me know if there is any other info required at this stage. When I have NATO’s guidelines, I
will share.
Kind regards,s 22(1)(a)(ii)
-------------------------
s 22(1)(a)(ii)
Protocol Officer, Visits Support, Travel
Australian Embassy - Avenue des Arts 56, 1000 Brussels
Tels 22(1)(a)(ii)
- E-mail:s 22(1)(a)(ii)
@dfat.gov.au
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Thursday, 30 January 2025 10:41 AM
To:
David Brightling; s 22(1)(a)(ii)
Cc:
s 22(1)(a)(ii)
Subject:
RE: HOM-designate Brussels: - sending credentials and instructions for post [
[SEC=OFFICIAL]
OFFICIAL
Good morning David
EEAS Protocol confirmed the original 4 creden al le ers for the Commission and the Council, dated January are ok,
except of course for the date. They suggested to leave the date day, month blank. We could add it here.
I would suggest leaving the date also blank for Luxembourg and NATO.
We would just have to find an appropriate pen to complete the date .
Thank you for sending the email to Protocol Branch.
Kind regardss 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Wednesday, 29 January 2025 5:48 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
OFFICIAL
Thanks s 22(1)(a)(ii)
That’s all very clear. I will wait un l you hear back from EU Protocol on any further wording changes before going
back to Protocol Branch in Canberra. I think it is be er to go back in one email.
David
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Wednesday, 29 January 2025 4:50 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: Re : HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
OFFICIAL
Hello David
A er our conversa on, I cal ed the EEAS Protocol with regards to the creden al le ers for the European Commission
and the European Council and the ming of the expected approval. They confirmed these le ers should be dated
a er the approval of the EU agrement, which they expect to happen beginning of February 2025. Meaning the 4
le ers should be re-done. They asked again to email them copies of the current 4 le ers (the ones with the January
date), to triple check the wording is ok….I wil do this this a ernoon.
1
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Do you already want to go back to Protocol Branch about the issue of the Luxembourg and NATO le ers? But assume
we prefer to provide Protocol Branch with the request including the 4 EU le ers?
Suggested reply for Protocol Branch (tomorrow when we have the EU outcome about the wording?)
With regards to the creden al le ers, we received in the package as per your email.
For Belgium : two envelopes (1 containing the le er of credence and 1 containing the le er of recall), dated blank
January 2025. Agrement received end December 2024. Le ers will be dated by Post beginning of January 2025.
For the EU : four signed le ers (one le er of credence and one of recall for each European Commission and European
Council), dated blank January 2025. Awai ng approval agrement from the EU.
For Luxembourg : no le ers. Awai ng agrement approval.
For NATO : no le ers. Nomina on was approved end of January 2025.
Could the creden al le ers for Luxembourg and for NATO be prepared, not date/month dated (or dated March 2025)
and sent to us.
As the le ers for European Commission and the European Council have been dated before the approval of the
agrement by the EU, could the 4 le ers be re-done by the Governor General.
Hope the above makes sense. Let me know if it is not clear.
Kind regardss 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Tuesday, 7 January 2025 10:40 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
OFFICIAL
s 22(1)(a)(ii) as discussed – a achment and the body of the email from Canberra Protocol.
----
Dear David,
I have sent the le ers of credence and recall for HOM-des Brussels (as well as for EU) in the post dip bag, addressed
to you. The envelope will be stamped “Creden als within”. I don’t expect the package will leave here un l
Wednesday 8 January (given the mail room do not return for business un l 6 January and the close day for Brussels
bag is Wednesday).
The contents of the package are:
For Belgium: two envelopes (1 containing the le er of credence and 1 containing the le er of recall) that will need
to be dated by post once you have been informed that agrément has been granted.
Please try to use a similar coloured pen and write the day in numeral format not word (as this is less likely to show
discrepancies in handwri ng).
The signed papers are the ones for presen ng to the Head of State. Once you have dated them please put one in
each empty labelled envelope and s ck one of the Governor-General secure seals on the back of each envelope.
Spare seals contained if you need.
We would be grateful if you could please scan and send to us, final signed and dated copies for our records.
The other unsealed envelope with unsigned papers is for the MFA’s records and would be handed over by HOM in
his ini al mee ng with the Chief of Protocol (or equivalent).
2
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For EU: four signed papers (one le er of credence and one of recall for both European Commission and European
Council). Again, these le ers have been undated, so please enter the date (per notes above) once you have received
agrément. (Also included are two envelopes if you wish to use).
Also in the package will be HOM’s Commission of Appointment, and photocopies of the papers you can keep and
use as you wish.
The Commission of Appointment is for HOM to keep and frame if he wishes.
Please be mindful that if agrément is NOT granted in the month of January, we would need to have the papers re-
done by the Governor-General and in this case, we would proceed once we hear word from you.
I would be very grateful if you would let me know as soon as you receive the package. Feel free to contact myself or
my colleague s 22(1)(a)(ii)if you have any ques ons.s 47F(1)
I have a ached copies of the original signed document for your records, although again, we would ask post to please
send back to us the dated copies when finalised for our records.
Thanks all and have a lovely Christmas!
Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diploma c and Consular Accredita on Sec on
Protocol and Events Branch | Execu ve Division
P s 22(1)(a)(ii)
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Wednesday, 5 February 2025 5:11 PM
To:
David Brightling s 22(1)(a)(ii)
Cc:
s 22(1)(a)(ii)
Subject:
RE: HOM-designate Brussels: - sending credentials and instructions for post - EU
Approval agrement [SEC=OFFICIAL]
Attachments:
s 33(a)(iii)
OFFICIAL
Thank you David
In the mean me, we received the four agrement approval le ers for Belgium, Luxembourg, EU and NATO. I have
a ached them to this email as a reference.
This means that al le ers (Luxembourg, European Commission, European Council, NATO) can be dated by the GG on
the exact date of the signing of the le ers in February. Belgian le ers were already ok.
There is one possible issue, I asked NATO for confirma on only GG should sign the le ers (and not the Minister for
Foreign Affairs as per the dra creden al le ers). I have not yet heard from them. Hopeful y we wil hear from them
tomorrow. Can we wait one day to reply to Protocol Branch? Thanks.
Kind regards,s 22(1)(a)(ii)
-------------------------
s 22(1)(a)(ii)
Protocol Officer, Visits Support, Travel
Australian Embassy - Avenue des Arts 56, 1000 Brussels
Tels 22(1)(a)(ii) - E-mail:s 22(1)(a)(ii)
@dfat.gov.au
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Wednesday, 5 February 2025 11:34 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>;s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: HOM-designate Brussels: - sending credentials and instructions for post - EU Approval agrement
[SEC=OFFICIAL]
OFFICIAL
s 22(1)
( )(ii)
This was the response from Canberra overnight:
----
Hi David,
I can print some new papers and send them to the GG for signing.
To confirm:
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- 2 new sets of papers for the EU (exact text/addressees as previous signed letters but with new dates. Are
you happy for her to date them with whatever date she signs them, (ie will likely be next week so early Feb
date, not March.
- Set of Luxembourg creds papers with date <blank>, March 2025. Correct as dates of
- The NATO papers addressed to HIS EXCELLENCY MR MARK RUTTE, SECRETARY GENERAL OF THE NORTH
ATLANTIC TREATY ORGANISATION to be signed by GG only, dated <blank> March 2025
- How confident are you that NATO will sign off in March? If NATO and Luxembourg don’t grant agrément in
March, it will be most uncomfortable if we need to request her to sign more papers (again) not dated as we
don’t like to do this under normal circumstances.
Kind regards
-----
Does this look correct to you?
Thanks
David
From:s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Tuesday, 4 February 2025 3:27 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: HOM-designate Brussels: - sending credentials and instructions for post - EU Approval agrement
[SEC=OFFICIAL]
OFFICIAL
Dear David and s 22(1)(a)(ii)
As a fol ow-up to my earlier email about the creden al le ers for the European Commission and the European
Council (which should be redone because of the January date) , we have received today the approval of the agrement
request for the EU, dated 04/02/25.
The approval verbal note is a ached.
Once we have received the 4 new signed creden al le ers, we can organise the courtesy visit to the Chief of Protocol
for presen ng the true copies. Would it be an idea to ask Protocol Branch to email us the copies of the new signed
(and possibly dated, now that we have the approval) in order to organise the appointment with the Chief of Protocol?
For the presenta on of the creden als to the Presidents, we wil have to wait un l a er 05/03/25 (date creden als
Belgium).
Many thanks.
Kind regardss 22(1)(a)(ii)
From: s 22(1)(a)(ii)
Sent: Thursday, 30 January 2025 10:41 AM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>;s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
OFFICIAL
Good morning David
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EEAS Protocol confirmed the original 4 creden al le ers for the Commission and the Council, dated January are ok,
except of course for the date. They suggested to leave the date day, month blank. We could add it here.
I would suggest leaving the date also blank for Luxembourg and NATO.
We would just have to find an appropriate pen to complete the date .
Thank you for sending the email to Protocol Branch.
Kind regards, s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Wednesday, 29 January 2025 5:48 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
OFFICIAL
Thankss 22(1)(a)(ii)
That’s all very clear. I will wait un l you hear back from EU Protocol on any further wording changes before going
back to Protocol Branch in Canberra. I think it is be er to go back in one email.
David
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Wednesday, 29 January 2025 4:50 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc:s 22(1)(a)(ii)
@dfat.gov.au>
Subject: Re : HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
OFFICIAL
Hello David
A er our conversa on, I cal ed the EEAS Protocol with regards to the creden al le ers for the European Commission
and the European Council and the ming of the expected approval. They confirmed these le ers should be dated
a er the approval of the EU agrement, which they expect to happen beginning of February 2025. Meaning the 4
le ers should be re-done. They asked again to email them copies of the current 4 le ers (the ones with the January
date), to triple check the wording is ok….I wil do this this a ernoon.
Do you already want to go back to Protocol Branch about the issue of the Luxembourg and NATO le ers? But assume
we prefer to provide Protocol Branch with the request including the 4 EU le ers?
Suggested reply for Protocol Branch (tomorrow when we have the EU outcome about the wording?)
With regards to the creden al le ers, we received in the package as per your email.
For Belgium : two envelopes (1 containing the le er of credence and 1 containing the le er of recall), dated blank
January 2025. Agrement received end December 2024. Le ers will be dated by Post beginning of January 2025.
For the EU : four signed le ers (one le er of credence and one of recall for each European Commission and European
Council), dated blank January 2025. Awai ng approval agrement from the EU.
For Luxembourg : no le ers. Awai ng agrement approval.
For NATO : no le ers. Nomina on was approved end of January 2025.
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Could the creden al le ers for Luxembourg and for NATO be prepared, not date/month dated (or dated March 2025)
and sent to us.
As the le ers for European Commission and the European Council have been dated before the approval of the
agrement by the EU, could the 4 le ers be re-done by the Governor General.
Hope the above makes sense. Let me know if it is not clear.
Kind regards,s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Tuesday, 7 January 2025 10:40 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
OFFICIAL
s 22(1)(a)(ii)
s discussed – a achment and the body of the email from Canberra Protocol.
----
Dear David,
I have sent the le ers of credence and recall for HOM-des Brussels (as well as for EU) in the post dip bag, addressed
to you. The envelope will be stamped “Creden als within”. I don’t expect the package will leave here un l
Wednesday 8 January (given the mail room do not return for business un l 6 January and the close day for Brussels
bag is Wednesday).
The contents of the package are:
For Belgium: two envelopes (1 containing the le er of credence and 1 containing the le er of recall) that will need
to be dated by post once you have been informed that agrément has been granted.
Please try to use a similar coloured pen and write the day in numeral format not word (as this is less likely to show
discrepancies in handwri ng).
The signed papers are the ones for presen ng to the Head of State. Once you have dated them please put one in
each empty labelled envelope and s ck one of the Governor-General secure seals on the back of each envelope.
Spare seals contained if you need.
We would be grateful if you could please scan and send to us, final signed and dated copies for our records.
The other unsealed envelope with unsigned papers is for the MFA’s records and would be handed over by HOM in
his ini al mee ng with the Chief of Protocol (or equivalent).
For EU: four signed papers (one le er of credence and one of recall for both European Commission and European
Council). Again, these le ers have been undated, so please enter the date (per notes above) once you have received
agrément. (Also included are two envelopes if you wish to use).
Also in the package will be HOM’s Commission of Appointment, and photocopies of the papers you can keep and
use as you wish.
The Commission of Appointment is for HOM to keep and frame if he wishes.
Please be mindful that if agrément is NOT granted in the month of January, we would need to have the papers re-
done by the Governor-General and in this case, we would proceed once we hear word from you.
I would be very grateful if you would let me know as soon as you receive the package. Feel free to contact myself or
my colleagues 22(1)(a)(ii) if you have any ques ons. s 22(1)(a)(ii)
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I have a ached copies of the original signed document for your records, although again, we would ask post to please
send back to us the dated copies when finalised for our records.
Thanks all and have a lovely Christmas!
Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diploma c and Consular Accredita on Sec on
Protocol and Events Branch | Execu ve Division
P s 22(1)(a)(ii)
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Tuesday, 14 January 2025 5:52 PM
To:
David Brightling
Cc:
s 22(1)(a)(ii)
Subject:
RE: HOM Credentials: Package from Canberra [SEC=OFFICIAL]
Attachments:
HOM credential letters cover letter.pdf
OFFICIAL
Dear David
I checked the package containing the creden al le ers and le ers of recall for Belgium and the European
Commission and the European Council and found them to be correct, with the following general remarks red.
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Monday, January 13, 2025 5:49 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: HOM Credentials: Package from Canberra [SEC=OFFICIAL]
OFFICIAL
Dears 22(1)(a)(ii)
The package of HOM’s creden al materials has arrived from Canberra. s 22(1)(a)(ii)will pass it to you tomorrow morning.
According to the email I received from December, there should be the fol owing:
----
s 33(a)(iii), s 33(b)
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s 33(a)(iii), s 33(b)
-----
Grateful if you could please check that we have everything necessary from HOM’s creden al and then proceed as
needed.
Thanks
David
_______________________________
Deputy Head of Mission
Australian Embassy to Belgium and Luxembourg
Mission to the European Union and NATO
P s 22(1)(a)(ii)
| M s 22(1)(a)(ii)
www.eu.mission.gov.au
© Brooke Rigney-Lively (2024)
We acknowledge the Tradi onal Custodians of Country throughout Australia, and their con nuing connec on to land, waters and community.
We pay our respects to al First Na ons peoples, their cultures and to their Elders, past, present and emerging.
2
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Thursday, 16 January 2025 1:22 PM
To:
s 22(1)(a)(ii)
Cc:
David Brightling;s 22(1)(a)(ii)
Subject:
RE: Appointment for HOM-Designate with Belgian Chief of Protocol - Friday
17/01/25 at 11:15 at the Palais d'Egmont [SEC=OFFICIAL]
Attachments:
s 22(1)(a)(ii)
OFFICIAL
Hello s 22(1)(a)(ii)
Please find a ached an English transla on of Ambassador’s Roisin CV.
I understand the (unsigned) le ers of credence and recal for the MFA Chief of Protocol are now with you and that
the Ambassador wil go unaccompanied to the mee ng tomorrow. Photocopies of the signed creden al le ers have
been emailed to Roisin’s EA.
Al should be ok for the mee ng.
Kind regards, s 22(1)(a)(ii)
From: s 22(1)(a)(ii)
Sent: Tuesday, 14 January 2025 12:24 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: FW: Appointment for HOM-Designate with Belgian Chief of Protocol - Friday 17/01/25 at 11:15 at the Palais
d'Egmont [SEC=OFFICIAL]
OFFICIAL
Hellos 22(1)(a)(ii)
If it is not yet in HOM’s calendar, please see below my exchange with David about HOM handing over copies of the
creden al le ers and recal le ers to the MFA Chief of Protocol, Ambassador Hubert Roisin.
Mee ng scheduled at the Palais d’Egmont s 22(1)(a)(ii) at 11:15 this Friday. s 22(1)(a)(ii) can drive into the inner court
where Roisin’s EA wil be wai ng.
I asked for Roisin’s CV in English, s 47E(d)
I wil provide you with the copies soon. Let me know if you need anything else.
Kind regards,s 22(1)(a)(ii)
From: s 22(1)(a)(ii)
Sent: Monday, January 6, 2025 3:51 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: Appointment for HOM-Designate with Belgian Chief of Protocol - Friday 17/01/25 at 11:15 TBC
[SEC=OFFICIAL]
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OFFICIAL
Thanks David, Friday 17/01 at 11:15 it is (at the Palais d’Egmont).
I will provide Protocol with the licence plate numbers 22(1)(a)(ii) Volvo.
Is there any other informa on you would like ahead of this mee ng?
Kind regards, s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Monday, January 6, 2025 1:26 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: Appointment for HOM-Designate with Belgian Chief of Protocol - Friday 17/01/25 at 11:00 TBC
[SEC=OFFICIAL]
OFFICIAL
Good idea.
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Monday, January 6, 2025 1:24 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: Appointment for HOM-Designate with Belgian Chief of Protocol - Friday 17/01/25 at 11:00 TBC
[SEC=OFFICIAL]
OFFICIAL
Thank you David,
I could try for 11:15? What do you think? Thanks,s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Monday, January 6, 2025 1:19 PM
To: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: Appointment for HOM-Designate with Belgian Chief of Protocol - Friday 17/01/25 at 11:00 TBC
[SEC=OFFICIAL]
OFFICIAL
Thanks s 22(1)(a)(ii)
Can you confirm the 1100 on Friday 17th?
HOM-Des will be at the Press Club un l 1030 that morning as part of the CDF visit, so he will need to go direct from
there to see Ambassador Rosin.
David
From: s 22(1)(a)(ii)
.gov.au>
Sent: Monday, January 6, 2025 12:35 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
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Subject: Appointment for HOM-Designate with Belgian Chief of Protocol - Friday 17/01/25 at 11:00 TBC
[SEC=OFFICIAL]
OFFICIAL
Hello Davids 22(1)(a)(ii)
I have been in contact with the EA of the Belgian Chief of Protocol Ambassador Hubert ROISIN to check on me
frames for the handover of the copies of the le ers of recal and the creden al le ers. I understand the originals are
being sent in the bag. It is OK to make photocopies and hand those over to the Chief of Protocol.
A tenta ve appointment has been made for Friday 17/01/25 at 11:00 or alterna vely Tuesday 21/01/25 at 15:00. The
earlier the copies of the le ers can be handed over the be er, as the formal date of the presenta on of the
creden als to the King is based on this date. Four Ambassadors meet the King on the same day and the next session is
already ful and no date has been set yet for this round .
s 22(1)(a)(ii)
Would it be possible to confirm the appointment for 17/01 asap, if possible this week please?
Thank you.s 22(1)(a)(ii)
-------------------------
s 22(1)(a)(ii)
Protocol Officer, Visits Support, Travel
Australian Embassy - Avenue des Arts 56, 1000 Brussels
Tels 22(1)(a)(ii)
E-mail:s 22(1)(a)(ii)
@dfat.gov.au
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Thursday, 28 November 2024 2:53 PM
To:
David Brightling; s 22(1)(a)(ii)
Cc:
s 22(1)(a)(ii)
Subject:
re : New Ambassador-Designate - Agréments and Forms of address [SEC=OFFICIAL]
OFFICIAL
Hello David ands 22(1)(a)(ii)
Please note the new info in yellow below. Thankss 22(1)(a)(ii)
From: s 22(1)(a)(ii)
Sent: Thursday, November 28, 2024 9:14 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: New Ambassador-Designate - Agréments and Forms of address [SEC=OFFICIAL]
OFFICIAL
Hello s 22(1)(a)(ii)
Further to HOM’s request, I now have most of the required informa on, with regards to the agrément for the new
HOM-Designate, as well as the forms of address for the creden al le ers, confirmed by each of the relevant Protocol
divisions (Belgium, Luxembourg, EU and NATO).
1. Belgium
Agrément requested on 25/11/24, (CV without photo added) s 47E(d)
Forms of address : “His Majesty the King of the Belgians” (no given name) and referred to as “Your Majesty”
2. Luxembourg
Agrément request can only be lodged a er the approval of the agrément from Belgium.
Forms of address : “His Royal Highness the Grand Duke” (no “of Luxembourg”, no given name). Even a er son
Guil aume takes over, expected towards the end of 2025, same type of address, (no name) and referred to as “Your
Royal Highness”
Note : For info, the creden als are presented in Luxembourg to the His Royal Highness Prince Guil aume. This does not
make any difference for the le ers of credence form of address, which remains “His Royal Highness the Grand Duke”
3. European Council
Agrément requested on 25/11/24 (CV without photo added) and s 47E(d)
Forms of address : “His Excellency Mr António Costa, President of the European Council” who is taking up his du es
on 1 December 2024 and referred to as “ Your Excellency”
4. European Commission
Agrément requested on 25/11/24 (CV without photo added) and s 47E(d)
Forms of address : “Her Excellency Ms Ursula von der Leyen, President of the European Commission“ and should be
referred to as “ Your Excellency”
5. NATO
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To lodge a verbal note reques ng the agrément, accompanied by a CV with photo, passport copy, security clearance
(sta ng the security level) to NATO’s Secretary General’s office. The request should have al suppor ng documents for
the process to be started.
The North Atlan c Council (NAC) has to approve the nomina on. Once approved we wil receive the official le er of
approval of the nomina on.
Awai ng passport copy and security clearance
Forms of address : “His Excel ency Mr Mark Rutte, Secretary General of the North Atlantic Treaty Organisation” and
should be referred to as “Dear Secretary General”
Remarks :
- Creden al le ers can be prepared in advance, but please make sure they are not signed before the agrément
grant date
- A photo should accompany the CV. Awai ng photo
- To request passport copy and security clearance
Please let me know if there is any other info required at this stage. When I have NATO’s guidelines, I wil share.
Kind regards s 22(1)(a)(ii)
-------------------------
s 22(1)(a)(ii)
Protocol Officer, Visits Support, Travel
Australian Embassy - Avenue des Arts 56, 1000 Brussels
Tel s 22(1)(a)(ii) - E-mail:s 22(1)(a)(ii)
@dfat.gov.au
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Thursday 28 November 2024 1:39 PM
To:
s 22(1)(a)(ii)
David Brightling
Cc:
s 22(1)(a)(ii)
Subject:
Re : Media on incoming HOM [SEC=OFFICIAL:Sensitive]
OFFICIAL: Sensitive
Dear al
Thank you for your comments.
I talked to
s 33(a)(iii)
2. EEAS (agrement European Commission and European Council)
Up to now I could not get hold of someone but wil keep on trying.
Kind regards, s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Thursday, November 28, 2024 12:00 PM
To: Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: Re: Media on incoming HOM[SEC=OFFICIAL:Sensitive]
OFFICIAL: Sensitive
Agree - phone call better.
From: "Caroline Millar" <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Date: Thursday, 28 November 2024 at 11:55:38
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: "David Brightling" <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>, s 22(1)(a)(ii)
@dfat.gov.au>
Subject: RE: Media on incoming HOM [SEC=OFFICIAL:Sensitive]
OFFICIAL:Sensitive
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OFFICIAL: Sensitive
OFFICIAL:Sensitive
Tks. Pls take out the middle sentence of the second para. But actually, I would prefer a phone call to a message if at
all possible. C
OFFICIAL:Sensitive
From: s 22(1)(a)(ii)
@dfat.gov.au>
Sent: Thursday, November 28, 2024 11:46 AM
To: Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Cc: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: FW: Media on incoming HOM [SEC=OFFICIAL:Sensitive]
OFFICIAL:Sensitive
OFFICIAL: Sensitive
Hi Ambassador,
Would you be happy with the proposed message (italics, below), that s 22(1) could send to her contacts?
( )(ii)
Dear X
Further to our request for agrément for General (Rtd) Angus Campbel , AO, DCS, made on 25 November, we wish to
inform you that his appointment as the next Ambassador-Designate has unfortunately been made public overnight in
the Australian media.
The Australian government regrets this unfortunate development and would like to elucidate that it was not its
intention to make any public commentary ahead of the approval of the agrément. The Australian government
apologises and truly hopes that this wil not cause any issues with regards to the agrément procedure and its
outcome. Given this media development, would there be any concerns if the Australian government was to publicise a
statement to confirm its intended appointee, subject to agrément being received?
We would be grateful if you would acknowledge our message and would appreciate any comments you may have.
Kind regards,
s 22(1)(a)(ii)
Counsellor (Administration) and Consul-General
Australian Embassy, Brussels
Australian Embassy to Belgium and Luxembourg and Mission to the European Union and NATO
Level 7, Avenue des Arts 56, 1000 Brussels Belgium
dfat.gov.au | X | Facebook | Instagram | LinkedIn
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© Brooke Rigney-Lively (2024)
We acknowledge the Traditional Custodians of Country throughout Australia, and their continuing connection to land, waters and community.
We pay our respects to all First Nations peoples, their cultures and to their Elders, past, present and emerging.
OFFICIAL:Sensitive
From: Caroline Millar <xxxxxxxx.xxxxxx@xxxx.xxx.xx>
Sent: Thursday, November 28, 2024 10:34 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Cc: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Subject: Media on incoming HOM [SEC=OFFICIAL:Sensitive]
OFFICIAL: Sensitive
y
s 22(1)(a)(ii) ou have seen the Australian media about Angus Campbell’s appointment. The Secretary and COO (Clare
Walsh) are not happy. Mary Ellen Miller from EUD has reached out to EU Ambassador Visentin and will shortly also
do so with Belgian Ambassador Goffin to apologise for such speculation having been published, making the point it
was not the Government’s intention for any public commentary ahead of appropriate diplomatic approvals,
including agrement.
s 22(1)(a)(ii)
grateful if you could contact Belgian and EEAS protocol to make the same points.
Because this story has hit the press, the department is wondering if it might be better to end speculation by having
the government announce it “intends to appoint” Angus Campbell etc. This has happened on previous such
occasions. Sos 22(1)(a)(ii) could you please also take discrete soundings as to whether that would cause any problems at
this end given agrement has not yet been granted.
Clearly the above is in strict confidence and not for onforwarding. Thanks,
Caroline
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Monday, 16 December 2024 5:52 PM
To:
David Brightling
Cc:
s 22(1)(a)(ii)
Subject:
Re : Letters of Credence - update [SEC=OFFICIAL]
Attachments:
s 47C(1)
OFFICIAL
Hello David
In addi on to my remarks in the earlier email, I have been in contact Belgium, Luxembourg, the EU and NATO to have
their approval. I added their comments below in red.
As a reminder, outstanding are :
- a copy of the diploma c passport
- the security clearance
- a photo to accompany the CV
Kind regard s 22(1)(a)(ii)
From: s 22(1)(a)(ii)
Sent: Tuesday, December 10, 2024 1:24 PM
To: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>; s 22(1)(a)(ii)
@dfat.gov.au>
Subject: Re : Letters of Credence [SEC=OFFICIAL]
OFFICIAL
Hello David
Thank you for the dra creden al le ers. I noted a few typos :
1. Belgium (agrément request made)
Recal le er : Add “Ms” Caroline Jane Mil ar & change the year to “Two Thousand and Twenty Five” (not four)
Credence le er : change year to “Two Thousand and Twenty Five” (not four)
s 33(a)(iii)
”
2. Luxembourg (agrément to be made a er Belgian approval)
Recal le er : Add “Ms” Caroline Jane Mil ar & change the year to “Two Thousand and Twenty Five” (not four)
Credence le er : change year to “Two Thousand and Twenty Five” (not four)
s 33(a)(iii)
3. European Commission (agrément request made)
Recal le er: NIL remarks
Credence le er : Pleniponten ary, to remove “n”
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4. European Council
Recal le er : NIL remarks
Credence le er : NIL remarks
s 33(a)(iii)
5. NATO (awai ng outstanding documenta on to make the agrément request)
Recal le er : change to General (not Genaral)
Credence le er : change to General (not Genaral)
s 33(a)(iii)
Although I think apart from the above, al is correct, in addi on I have now also sent the dra s to the above en es
for their approval. I wil let you know when I hear from them.
Taking this opportunity to confirm that, for the agrément procedures, we are wai ng for :
- a copy of the diploma c passport
- the security clearance
- a photo to accompany the CV
To confirm, agrément procedures are currently processed for Belgium and the EU. For NATO we need the above
outstanding documents to start the procedure and the Luxembourg agrément, we can only request a er Belgian
approval.
Kind regards s 22(1)(a)(ii)
-------------------------
s 22(1)(a)(ii)
Protocol Officer, Visits Support, Travel
Australian Embassy - Avenue des Arts 56, 1000 Brussels
Tel s 22(1)(a)(ii) E-mail: s 22(1)(a)(ii)
@dfat.gov.au
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Tuesday, December 10, 2024 7:12 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: Letters of Credence [SEC=OFFICIAL]
OFFICIAL
s 22(1)(a)(ii)
As discussed last Friday, I would be grateful if you could check the a ached dra s and mark up any edits you think
are necessary, or to correct any errors.
Many thanks,
David
David Brightling
_______________________________
Deputy Head of Mission
Australian Embassy to Belgium and Luxembourg
Mission to the European Union and NATO
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s 22(1)(a)(ii)
From:
s 22(1)(a)(ii)
Sent:
Wednesday, 29 January 2025 4:50 PM
To:
David Brightlings 22(1)(a)(ii)
Cc:
s 22(1)(a)(ii)
Subject:
Re : HOM-designate Brussels: - sending credentials and instructions for post [
[SEC=OFFICIAL]
Attachments:
Signed credentials papers Brussels (undated).pdf; European Commission -
credence.pdf; European Commission - recall.pdf; European Council - credence.pdf;
European Council - recall.pdf
OFFICIAL
Hello David
A er our conversa on, I cal ed the EEAS Protocol with regards to the creden al le ers for the European Commission
and the European Council and the ming of the expected approval. They confirmed these le ers should be dated
a er the approval of the EU agrement, which they expect to happen beginning of February 2025. Meaning the 4
le ers should be re-done. They asked again to email them copies of the current 4 le ers (the ones with the January
date), to triple check the wording is ok….I wil do this this a ernoon.
Do you already want to go back to Protocol Branch about the issue of the Luxembourg and NATO le ers? But assume
we prefer to provide Protocol Branch with the request including the 4 EU le ers?
Suggested reply for Protocol Branch (tomorrow when we have the EU outcome about the wording?)
With regards to the creden al le ers, we received in the package as per your email.
For Belgium : two envelopes (1 containing the le er of credence and 1 containing the le er of recal ), dated blank
January 2025. Agrement received end December 2024. Le ers wil be dated by Post beginning of January 2025.
For the EU : four signed le ers (one le er of credence and one of recal for each European Commission and European
Council), dated blank January 2025. Awai ng approval agrement from the EU.
For Luxembourg : no le ers. Awai ng agrement approval.
For NATO : no le ers. Nomina on was approved end of January 2025.
Could the creden al le ers for Luxembourg and for NATO be prepared, not date/month dated (or dated March 2025)
and sent to us.
As the le ers for European Commission and the European Council have been dated before the approval of the
agrement by the EU, could the 4 le ers be re-done by the Governor General. (a er having received the OK from the
EU about the wording)
Hope the above makes sense. Let me know if it is not clear.
Kind regards,s 22(1)(a)(ii)
From: David Brightling <xxxxx.xxxxxxxxxx@xxxx.xxx.xx>
Sent: Tuesday, 7 January 2025 10:40 AM
To: s 22(1)(a)(ii)
@dfat.gov.au>
Cc: s 22(1)(a)(ii)
@dfat.gov.au>
Subject: HOM-designate Brussels: - sending credentials and instructions for post [ [SEC=OFFICIAL]
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OFFICIAL
s 22(1)(a)(ii) as discussed – a achment and the body of the email from Canberra Protocol.
----
Dear David,
I have sent the le ers of credence and recall for HOM-des Brussels (as well as for EU) in the post dip bag, addressed
to you. The envelope will be stamped “Creden als within”. I don’t expect the package will leave here un l
Wednesday 8 January (given the mail room do not return for business un l 6 January and the close day for Brussels
bag is Wednesday).
The contents of the package are:
For Belgium: two envelopes (1 containing the le er of credence and 1 containing the le er of recall) that will need
to be dated by post once you have been informed that agrément has been granted.
Please try to use a similar coloured pen and write the day in numeral format not word (as this is less likely to show
discrepancies in handwri ng).
The signed papers are the ones for presen ng to the Head of State. Once you have dated them please put one in
each empty labelled envelope and s ck one of the Governor-General secure seals on the back of each envelope.
Spare seals contained if you need.
We would be grateful if you could please scan and send to us, final signed and dated copies for our records.
The other unsealed envelope with unsigned papers is for the MFA’s records and would be handed over by HOM in
his ini al mee ng with the Chief of Protocol (or equivalent).
For EU: four signed papers (one le er of credence and one of recall for both European Commission and European
Council). Again, these le ers have been undated, so please enter the date (per notes above) once you have received
agrément. (Also included are two envelopes if you wish to use).
Also in the package will be HOM’s Commission of Appointment, and photocopies of the papers you can keep and
use as you wish.
The Commission of Appointment is for HOM to keep and frame if he wishes.
Please be mindful that if agrément is NOT granted in the month of January, we would need to have the papers re-
done by the Governor-General and in this case, we would proceed once we hear word from you.
I would be very grateful if you would let me know as soon as you receive the package. Feel free to contact myself or
my colleagues 22(1)(a)(ii) if you have any ques ons. I will be on leave between 25 Dec and !3 Jan.
I have a ached copies of the original signed document for your records, although again, we would ask post to please
send back to us the dated copies when finalised for our records.
Thanks all and have a lovely Christmas!
Kind regards
s 22(1)(a)(ii)
_______________________________
Protocol Officer | Diploma c and Consular Accredita on Sec on
Protocol and Events Branch | Execu ve Division
P s 22(1)(a)(ii)
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