Defence FOI 1040 24 25 Documents.pdf

Defence FOI 1040/24/25
Document 1
Purchase Order
Date
: 17 Jan 2024
Order No: 4501197592
ABN: 68 706 814 312
Vendor:
1030709
Your Reference:
Quotation No:
HUDSON GLOBAL RESOURCES (AUST)
PTY LTD
s47G
Contact: s47E(c)
CANBERRA CITY ACT 2601
Area:
Defence Default
Email:   s47E(c)
@DEFENCE.GOV.AU
Tel: s47E(c)
Fax:
ABN: 21002888762
Payment Terms:
Net 20 Days
FOB Point:
Tel: s47E(d)
-----------------------------------------------------------------------------
Note: The order total is inclusive of GST where applicable.
TOTAL PRICE(AUD):     1,311,906.72
-----------------------------------------------------------------------------
This order is subject to the attached terms and conditions.
Item
Description
Quantity Unit  Unit Price
Total AUD
00001
M 1 - 4 Application/Aptitude Testing
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 Jul 2024
______________________________________________________________________________________________________________________________
00002
M5 - Application Shortlisting
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  30 Apr 2024
______________________________________________________________________________________________________________________________
00003
M6 - Online Written Assessment
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 Jul 2024
______________________________________________________________________________________________________________________________
00004
M7 - Referee Checks
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  31 Jul 2024
______________________________________________________________________________________________________________________________
00005
M8 - Assessment Centres
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 May 2024
______________________________________________________________________________________________________________________________
00006
M9 - Candidate Offers
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 Oct 2024
______________________________________________________________________________________________________________________________
00007
M10 - Qualifications Checks
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2025
Please Deliver to:
Direct Invoices to:
Defence Accounts Payable
EMAIL:s47E(d)
defence.gov.au
Revised 30 Jun 2023
Page 1 of 6

Defence FOI 1040/24/25
Document 1
Purchase Order
Date
: 17 Jan 2024
Order No: 4501197592
ABN: 68 706 814 312
Item
Description
Quantity Unit Unit Price
Total AUD
______________________________________________________________________________________________________________________________
TOTAL LINE ITEM PRICE(AUD): 1,311,906.72
______________________________________________________________________________________________________________________________
Revised 30 Jun 2023
Page 2 of 6

Defence FOI 1040/24/25
Document 1
Form SP020: General Conditions of Contract for the Supply of Goods and Repair Services
1. Supplies: The Supplier agrees to provide the Supplies to the
(i)
prior to delivery of the Supplies; or
Commonwealth and the Commonwealth agrees to purchase the
Supplies in accordance with the terms of the Contract.
(ii)
at the time of delivery of the Supplies;
or
2. Contract Documents: Subject to clause 3, the Contract between
the Commonwealth and the Supplier comprises the:
d.
at the time of actual receipt of the invoice, where
the invoice is provided by the Supplier after
a.
Special Conditions;
delivery of the Supplies.
b.
Purchase Order (other than the Special Conditions); and
If the Commonwealth fails to pay a correctly rendered invoice in
accordance with clause 9a or 9b, the Commonwealth must pay
c.
General Conditions of Contract.
interest on the unpaid amount at the General Interest Charge Rate
calculated in respect of each day that the payment was late.
If there is any ambiguity or inconsistency between the documents
comprising the Contract, the document appearing higher in the list will
The Commonwealth must pay interest whether or not the Supplier has
have precedence to the extent of the ambiguity or inconsistency.
submitted a separate invoice for the interest amount. Interest will only
be payable in accordance with this clause 9 if the interest amount
3. Existing Contracts and Standing Offers: Subject to the terms of
exceeds A$100.
the Purchase Order and any Special Conditions, if the Purchase Order
is issued under the terms of an existing contract or a standing offer,
10. Invoice: The Supplier must submit a correctly rendered invoice to
the terms of that existing contract or standing offer will apply and these
the Commonwealth. An invoice is correctly rendered if:
General Conditions of Contract (other than this clause 3) will have no
effect.
a.
it is correctly addressed and calculated in accordance
with the Contract;
4. Provision of Supplies: The Supplier must provide the Supplies
and, if applicable, return the Repairable Item, to the Commonwealth at
b.
the Commonwealth has not rejected the Supplies under
the Delivery Location on or before the relevant Delivery Date and in
clause 7;
accordance with any special instructions for the delivery of the
Supplies specified in the Purchase Order. The Supplier must promptly
c.
it is for an amount which does not exceed the Contract
notify the Commonwealth if the Supplier becomes aware that it will be
Price;
unable to provide all or part of the Supplies or return the Repairable
Item, by the relevant Delivery Date and advise the Commonwealth as
d.
it includes the Purchase Order number, and the name
to when it will be able to do so.
and phone number of the Contract Officer; and
5. Repair Services: The Supplier must provide the Repair Services
e.
it is a valid tax invoice in accordance with the GST Act.
to the satisfaction of the Contract Officer and in accordance with any
requirements specified in the Purchase Order.
The Supplier must promptly provide to the Commonwealth such
supporting documentation and other evidence reasonably required by
the Commonwealth to substantiate performance of the Contract by the
6. Repairable Item: The Supplier acknowledges that the Repairable
Supplier or payment of the Contract Price by the Commonwealth.
Item at all times remains the property of the Commonwealth. The
Supplier must keep the Repairable Item safe and secure and not use
the Repairable Item for any purpose other than for the purpose of
11. Price Basis: The Contract Price is firm and is inclusive of GST
providing the Repair Services. The Supplier must not part with
and all taxes, duties (including any customs duty) and government
possession or control of the Repairable Item except where specified in
charges imposed or levied in Australia or overseas. The Contract
the Purchase Order or otherwise agreed by the Commonwealth. The
Price includes the cost of any packaging, marking, handling, freight
Supplier must not create or allow to be created any lien, charge,
and delivery, insurance and any other applicable costs and charges.
mortgage or encumbrance over the Repairable Item.
12. Warranty: The Supplier warrants that:
7. Acceptance: The Commonwealth may accept or reject the
relevant Supplies within 14 days after delivery of the Supplies to the
a.
the Goods are new, free from deficiencies in design,
Delivery Location. If the Commonwealth does not notify the Supplier
manufacture and workmanship and are fit for the
of acceptance or rejection within the 14 day period, the
purposes for which goods of a similar nature to the
Commonwealth will be taken to have accepted the Supplies on the
Goods are commonly supplied and for any other
expiry of the 14 day period.
purposes notified by the Commonwealth to the
Supplier; and
The Commonwealth may reject the Supplies where the Supplies do
not comply with the requirements of the Contract including any
b.
in providing the Repair Services, it will use
acceptance tests specified in the Special Conditions. If the
workmanship of a standard consistent with best
Commonwealth rejects the Supplies the Commonwealth may:
industry standards for work of a similar nature to the
provision of the Repair Services and which is fit for its
a.
require the Supplier to provide, at the Supplier's
intended purpose.
cost, replacement Supplies which comply with
the requirements of the Contract within a period
13. Intellectual Property: The Supplier warrants that it has all
determined by the Commonwealth; or
Intellectual Property (IP) rights and moral rights necessary to provide
the Supplies to the Commonwealth and licences those rights to the
b.
terminate the Contract in accordance with clause 15.
Commonwealth to allow the Commonwealth to have the full benefit of
the Supplies. The Supplier also warrants that the provision of the
In either case and at the Commonwealth's request, the Supplier must
Supplies in accordance with the Contract will not infringe any third
promptly remove any relevant Goods and, if clause 7a applies, the
party's IP or moral rights.
Repairable Item (if any), from the Commonwealth's premises at its
cost.
14. Defects: Notwithstanding acceptance of the Supplies by the
Commonwealth in accordance with clause 7, the Supplier must
8. Title and Risk: Title to the Goods transfers to the Commonwealth
remedy at its cost any defects in the Supplies notified by the
upon their acceptance by the Commonwealth in accordance with
Commonwealth to the Supplier at any time within the period of 90 days
clause 7. The risk of any loss or damage to the Goods remains with
or the Supplier's or manufacturer's standard warranty period
the Supplier until their delivery to the Commonwealth at the Delivery
(whichever is the longer) following acceptance of the Supplies by the
Location. The Supplier bears the risk of any loss or damage to a
Commonwealth. The Supplier will be responsible for any costs of
Repairable Item from the date upon which the Repairable Item is
removing the Goods and, if applicable, the Repairable Item and
delivered to the Supplier until delivery of the Repairable Item to the
delivering repaired or replacement Supplies or the Repairable Item to
Commonwealth at the Delivery Location.
the Commonwealth together with any associated or incidental costs. If
the Supplier does not remedy the defect, the Commonwealth may
9. Payment: The Commonwealth must pay the Contract Price to the
remedy the defect and the costs incurred by the Commonwealth in
Supplier within the following period (as applicable) after receiving a
remedying the defect will be a debt due from the Supplier to the
correctly rendered invoice in accordance with clause 10:
Commonwealth.
a.
5 days, if the Commonwealth and the Supplier have agreed to
15. Termination: The Commonwealth may terminate the Contract if:
use electronic invoices through the Pan-European Public Procurement
On- Line (PEPPOL) framework for the purpose of the delivery and
a.
the Supplier:
receipt of payment claims under the contract; or
(i)
does not deliver all of the Supplies and, if
b.
20 days, if use of the PEPPOL framework has not been
applicable, the Repairable Item to the Delivery
agreed by the Commonwealth and Supplier.
Location by the relevant Delivery Date; or
Subject to compliance with clause 10, the Commonwealth is deemed
(ii)
notifies the Commonwealth that it will be
to have received a correctly rendered invoice at the following times:
unable to deliver the Supplies and, if
applicable, the Repairable Item to the Delivery
c.
at the time of delivery of the Supplies where the
Location by the Delivery Date in accordance
invoice is supplied:
with clause 4;
4501197592
SP020 General Conditions of Contract (Revised June 2019)
Page 3 of 6

Defence FOI 1040/24/25
Document 1
Form SP020: General Conditions of Contract for the Supply of Goods and Repair Services
b.
the Commonwealth rejects any of the Supplies in
d.
the results of any calculations, analysis, testing or
accordance with clause 7;
examination carried out concerning the safety of the Supplies
(and the risks to the health and safety of persons), including
c.
the Supplier breaches the Contract and the breach is
any hazardous properties identified by the testing; and
not capable of remedy;
e.
any conditions necessary to ensure the Supplies are without
d.
the Supplier does not remedy a breach of the Contract
risks to health and safety when used for a purpose for which
which is capable of remedy within the period specified
it was designed or manufactured.
by the Commonwealth in a notice of default issued by
the Commonwealth to the Supplier requiring the
Subject to any relevant foreign government restrictions, the Supplier
Supplier to remedy the breach;
must, so far as is reasonably practicable, provide to the
Commonwealth Representative within 14 days (or such other period
e.
the Supplier becomes bankrupt or insolvent, except to the
as agreed by the Commonwealth in writing) of a request by the
extent that the exercise of a right under this clause 15.e
Commonwealth any current relevant information concerning the
is prevented by law; or
matters referred to in clauses 18c to 18e above.
f.
the Supplier breaches any of its obligations under
The Supplier must ensure, so far as is reasonably practicable, that the
clauses 18 or 26.
Supplies are without risk to the health and safety of persons who use
the Supplies for a purpose for which they were designed or
If the Commonwealth has provided a Repairable Item to the Supplier
manufactured.
in relation to the Contract which has been terminated, the Supplier
must immediately return that Repairable Item to the Commonwealth at
Without limiting the Supplier's obligations under the Contract or at law
the Supplier's cost.
or in equity (and subject to any relevant foreign government
restrictions), the Supplier must in connection with or related to the
16. Termination for Convenience: In addition to any other rights it
Supplies or the work performed under the Contract, provide, and must
has under the Contract, the Commonwealth may at any time terminate
use its reasonable endeavours to ensure that a subcontractor
the Contract by notifying the Supplier in writing. If the Commonwealth
provides, to the Commonwealth within 14 days (or such other period
issues such a notice, the Supplier must stop work in accordance with
as agreed by the Commonwealth in writing) of a request by the
the notice, comply with any directions given by the Commonwealth
Commonwealth any information or copies of documentation requested
and mitigate all loss, costs (including the costs of its compliance with
by the Commonwealth and held by the Supplier or a subcontractor (as
any directions) and expenses in connection with the termination,
the case may be) to enable the Commonwealth to comply with its
including those arising from affected subcontracts.
obligations under the WHS Legislation.
The Commonwealth will only be liable for payments to the Supplier for
The Supplier must not provide Supplies containing Asbestos
Supplies accepted in accordance with clause 7 before the effective
Containing Material and must not take Asbestos Containing Material
date of termination and any reasonable costs incurred by the Supplier
onto Commonwealth premises in connection with providing the
that are directly attributable to the termination, if the Supplier
Supplies.
substantiates these amounts to the satisfaction of the Commonwealth.
If a Notifiable Incident occurs in connection with work carried out
The Supplier will not be entitled to profit anticipated on any part of the
under the Contract:
Contract terminated.
f.
on Commonwealth premises;
17. Commonwealth Access: At the Commonwealth's request (acting
reasonably), the Supplier must permit the Commonwealth and its
g.
which involves Commonwealth personnel; or
nominees timely and sufficient access to the Supplier's premises,
records or accounts relevant to the Contract to:
h.
which involves a Commonwealth specified system of work,
a.
undertake quality audits and quality surveillance
the Supplier must:
(as defined in AS/NZ ISO 9000 current at the
date the Purchase Order is issued) of the
i.
immediately report the incident to the Commonwealth;
Supplier's quality system and/or the production
processes related to the Supplies; and
j.
promptly provide the Commonwealth with copies of any
notices or other documentation provided to, or issued by,
b.
monitor the Supplier's work health and safety
the relevant Commonwealth, State or Territory regulator in
and environmental compliance in connection
relation to the Notifiable Incident;
with the provision of the Supplies.
k.
provide the Commonwealth with such other information as
In addition, if the value of the Contract (by itself or cumulatively with
may be required by the Commonwealth to facilitate the
previous changes to the Contract) is equal to or greater than
notification to or investigation by the Commonwealth regulator
A$100,000, the Supplier must permit the Commonwealth and its
of the Notifiable Incident in accordance with the WHS
nominees timely and sufficient access to the Supplier's premises,
Legislation (including the completion of the Department of
records or accounts relevant to the Contract to conduct audits under
Defence Form AE527(as amended or replaced from time
the Auditor-General Act 1997. The Commonwealth and its nominees
to time)); and
may copy any records or accounts relevant to the Contract and retain
or use these records and accounts for the purpose of this clause.
l.
provide other reasonable assistance required by the
Commonwealth to undertake mandatory incident reporting.
18. Security and Safety: If the Commonwealth provides the Supplier
with access to any Commonwealth place, area or facility, the Supplier
19. Insurance: The Supplier must procure and maintain such
must comply with any security and safety requirements notified to the
insurances and on such terms and conditions as a prudent supplier,
Supplier by the Commonwealth or of which the Supplier is aware and
providing supplies similar to the Supplies, would procure and maintain.
ensure that its officers, employees, agents and subcontractors are
aware of and comply with such security and safety requirements.
20. Set Off: If the Supplier owes any debt to the Commonwealth in
connection with the Contract, the Commonwealth may deduct the
Where the Supplies are designed, manufactured, supplied, installed,
amount of the debt from payment of the Contract Price.
commissioned or constructed by the Supplier within Australia or the
Supplier imports the Supplies into Australia (and is an importer for the
21. Indemnity: The Supplier indemnifies the Commonwealth, its
purposes of the WHS Legislation), the Supplier must:
officers, employees and agents against any liability, loss, damage,
cost (including the cost of any settlement and legal costs and
a.
comply with, and must ensure that all subcontractors comply
expenses on a solicitor and own client basis), compensation or
with, the applicable WHS Legislation when performing work
expense arising out of or in any way in connection with:
under the Contract in Australia; and
a.
a default or any unlawful, wilful or negligent act or
b.
where applicable, comply with, and must ensure that all
omission on the part of the Supplier, its officers,
subcontractors comply with, the obligation under the WHS
employees, agents or subcontractors; or
Legislation to, so far as is reasonably practicable, consult,
co-operate and co-ordinate activities with the Commonwealth,
b.
any action, claim, dispute, suit or proceeding brought
the Supplier or the subcontractors (as the case may be) and
by any third party in respect of any infringement or
any other person who, concurrently with the Commonwealth,
alleged infringement of that third party's IP rights or
the Supplier or the subcontractor (as the case may be),
moral rights in connection with the Supplies.
has a work health and safety duty under the WHS Legislation
in relation to the same matter.
The Supplier's liability to indemnify the Commonwealth under clause
21a is reduced to the extent that any wilful, unlawful, or negligent act
Subject to any relevant foreign government restrictions, the Supplier
or omission of the Commonwealth, its officers, employees or agents
must provide to the Commonwealth Representative at the time the
contributed to the liability, loss, damage, cost, compensation or
Supplier provides the Supplies to the Commonwealth adequate
expense.
information concerning:
22. Notices: Any notice or communication under the Contract will be
c.
each purpose for which the Supplies are designed or
effective if it is in writing, signed and delivered to the Contract
manufactured;
4501197592
SP020 General Conditions of Contract (Revised June 2019)
Page 4 of 6

Defence FOI 1040/24/25
Document 1
Form SP020: General Conditions of Contract for the Supply of Goods and Repair Services
Officer or the Supplier as the case may be, at the address, facsimile
(ii)
a persons health or safety may be
number or email set out in the Purchase Order.
affected by the Problematic Substance
when (A) using the Supplies for a
23. Assignment: The Supplier must not assign any of its rights under
purpose for which they were designed or
the Contract without the prior written consent of the Commonwealth.
manufactured; (B) handling or storing
the Supplies; or (C) carrying out any
24. Subcontracting: Subcontracting the whole or part of the
reasonably foreseeable activity in
Supplier's obligations under the Contract will not relieve the Supplier
relation to the assembly or use of the
from any of its obligations under the Contract. Upon request the
Supplies for a purpose for which it
Supplier must make available to the Commonwealth the details of all
was designed or manufactured, or the
subcontractors engaged to provide the Supplies under the Contract.
proper storage, decommissioning,
The Supplier acknowledges that the Commonwealth may be required
dismantling, demolition or disposal of
to disclose such information.
the Supplies; and
25. Approvals and Compliance: The Supplier must obtain and
b.
not use, handle or store a Problematic
maintain in force any necessary export licences, licences,
Substance on Commonwealth premises in
accreditations, permits, registrations, regulatory approvals or other
connection with work carried out under the
documented authority (however described) required by law and
Contract.
necessary for the delivery of the Supplies or the work performed under
the Contract and arrange any necessary customs entry for the
Where the Commonwealth agrees that the Supplies may contain a
Supplies. The Supplier must comply with and ensure its officers,
Problematic Substance or that the Supplier may use, handle or store a
employees, agents and subcontractors comply with the laws from time
Problematic Substance on Commonwealth premises, the Supplier
to time in force in the State, Territory or other jurisdictions in which any
must, subject to any foreign government restrictions, ensure that:
part of the Contract is to be carried out and all Commonwealth policies
relevant or applicable to the Contract.
c.
full details of the approved Problematic Substance are
provided to the Commonwealth in the format of a Safety Data
Subject to any relevant foreign government restrictions, where the
Sheet (SDS), except where the applicable SDS exists within
Supplier provides the Supplies to the Commonwealth in Australia and
the Australian ChemAlert database and the Supplier identifies
the Supplies include plant which requires registration of design under
that SDS to the Commonwealth by reference to its unique
the WHS Legislation (See Part 1 of Schedule 5 of the Work Health
record within that database; or
and Safety Regulations 2011 (Cth)) or an OHS Law (in the case of an
OHS Law, as a result of a licence being granted to the Australian
d.
if the Supplier provides the Supplies to the Commonwealth
Defence Organisation - see Regulation 743 of the Work Health and
outside Australia and the Supplier demonstrates to the
Safety Regulations 2011 (Cth)), the Supplier must:
satisfaction of the Commonwealth it is unable to comply
with the requirements of clause 26c, the Supplier must
a.
obtain the registration of design from a relevant regulator
provide all information necessary to facilitate the
(or where this is not possible, from the Australian Defence
Commonwealth complying with the requirements of clause 26c
Organisation pursuant to a licence granted under the OHS
prior to or at the time the Supplies are provided to the
Law) and provide this to the Commonwealth at the time the
Commonwealth.
Supplier provides the Supplies to the Commonwealth;
In addition, the Supplier must, subject to any foreign government
b.
attach a data plate to the relevant item (or items) of plant
restrictions, ensure that:
with the design registration details (or in a circumstance
where it is not practicable to attach the data plate to the
e.
at the time of provision to the Commonwealth the approved
relevant item of plant, the data plate is to be affixed in a
Problematic Substance is correctly labelled and packaged
prominent place in the vicinity of the plant), which
(including to clearly identify the nature of the substance
includes:
and its associated hazards) in accordance with Australian
legislative and regulatory requirements, and that all
(i)
the Design Registration Number (DRN);
documentation supporting the Supplies clearly identifies the
nature of the substance and its associated hazards; or
(ii)
the date of issue of the DRN; and
f.
if the Supplier provides the Supplies to the Commonwealth
(iii)
the name of the Commonwealth, State or Territory
outside Australia and the Supplier demonstrates to the
regulator that issued the DRN; and
satisfaction of the Commonwealth it is unable to comply
with the requirements of clause 26e, the Supplier must
c.
provide maintenance documentation that details all
provide all information necessary to facilitate the
mandatory maintenance activities and inspections required
Commonwealth complying with the requirements of clause 26e
to ensure the plant is without risks to health and safety,
prior to or at the time the Supplies are provided to the
including those required by an OHS Law or the WHS
Commonwealth.
Legislation at the time the Supplier provides the
Supplies to the Commonwealth.
27. Workplace Gender Equality:  The Supplier must comply with its
obligations under the Workplace Gender Equality Act 2012  (Cth)
Subject to any relevant foreign government restrictions, where the
(WGE Act), if any. If the Supplies constitute a procurement that is at
Supplier provides the Supplies to the Commonwealth outside Australia
or above the relevant procurement threshold in the Commonwealth
and the Supplies include plant which requires registration of design
Procurement Rules, the Supplier must notify the Contract Officer if it
under the WHS Legislation (See Part 1 of Schedule 5 of the Work
becomes non-compliant with the WGE Act.
Health and Safety Regulations 2011 (Cth)) or an OHS Law (in the
case of an OHS Law, as a result of a licence being granted to the
28. Indigenous Procurement Policy:  The Supplier must use its
Australian Defence Organisation - see Regulation 743 of the Work
reasonable endeavours to increase its:
Health and Safety Regulations 2011 (Cth)), the Supplier must, at the
time the Supplier provides the Supplies to the Commonwealth, provide
a.
purchasing from Indigenous enterprises; and
to the Commonwealth all information sufficient for the Commonwealth
to register the design of the plant in Australia. Such information may
b.
employment of Indigenous Australians,
include:
in the performance of the Contract. For the purposes of this
d.
a statement signed by the designer of the plant specifying the
clause "Indigenous enterprise" means an organisation that is
published technical standards and engineering principles used
50 per cent or more Indigenous owned that is operating a
in the design;
business. Supply Nation maintains a list of enterprises that
meet the definition of "Indigenous enterprises"
e.
design verification statement in a format supplied by the
(www.supplynation.org.au).
Commonwealth;
29. Governing Law: The laws of the Australian Capital Territory
f.
representational drawings of the design; and
apply to the Contract.
g.
a statement in a format supplied by the Commonwealth
30. Entire Agreement: The Contract represents the parties' entire
concerning compliance with the designer obligations of the
agreement in relation to the subject matter and supersedes all
WHS Legislation.
tendered offers and prior representations, communications,
agreements, statements and understandings, whether oral or in
26. Problematic Substances: Unless the Commonwealth otherwise
writing.
agrees in writing, the Supplier must:
31. Definitions: In the Contract:
a.
not deliver Supplies that contain or emit a Problematic
Substance where:
'Asbestos Containing Material' has the meaning given in
subregulation 5(1) of the Work Health and Safety Regulations 2011
(i)
the Problematic Substance may affect
(Cth).
the health or safety of persons who may
be exposed to the Problematic Substance; or
'Commonwealth' means the Commonwealth of Australia as
represented by the Department of Defence ABN 68 706 814 312.
4501197592
SP020 General Conditions of Contract (Revised June 2019)
Page 5 of 6

Defence FOI 1040/24/25
Document 1
Form SP020: General Conditions of Contract for the Supply of Goods and Repair Services
'Contract Officer' means the contract officer specified in the Purchase
Order.
'Contract' has the meaning given in clause 2.
'Contract Price' means the contract price specified in the Purchase
Order, including any GST component payable.
'Delivery Date' means the date or dates for provision of the Supplies
specified in the Purchase Order.
'Delivery Location' means the location or locations for the provision
of the Supplies specified in the Purchase Order.
'General Interest Charge Rate' means the general interest charge
rate determined under section 8AAD of the Taxation Administration
Act 1953 on the day payment is due, expressed as a decimal rate per
day.
'Goods' means the goods specified in the Purchase Order (if any) to
be provided by the Supplier and any goods or component parts
supplied by the Supplier as part of providing the Repair Services.
'GST' means a Commonwealth goods and services tax imposed by
the GST Act.
'GST Act' means A New Tax System (Goods and Services Tax) Act
1999 (Cth).
'Notifiable Incident' has the meaning given in sections 35 to 37 of the
Work Health and Safety Act 2011 (Cth).
'OHS Law' means the Occupational Health and Safety Act 1991 (Cth)
and the Occupational Health and Safety (Safety Standards)
Regulations 1994 (Cth).
'Problematic Substance' means:
a.
any substance identified as having ozone depleting potential,
or any gas identified as a Synthetic Greenhouse Gas, in the
Ozone Protection and Synthetic Greenhouse Gas
Management Act 1989 (Cth) or any regulations
made under that Act;
b.
any dangerous goods as defined in the Australian Code for the
Transport of Dangerous Goods by Road and Rail (extant
edition and as amended); or
c.
any hazardous chemicals as defined in subregulation 5(1) of
the Work Health and Safety Regulations 2011 (Cth).
'Purchase Order' means the purchase order attached to these
General Conditions of Contract.
'Relevant Employer' means an employer who has been a Relevant
Employer under the Workplace Gender Equality Procurement
Principles for a period of not less than 6 months. The Supplier will
continue to be obligated as a Relevant Employer for the period of the
Contract until the number of its employees falls below 80.
'Repair Services' means the repair services in respect of the
Repairable Item specified in the Purchase Order (if any).
'Repairable Item' means any item or items provided by the
Commonwealth to the Supplier for the purpose of the Repair Services.
'Safety Data Sheet' or 'SDS' means a safety data sheet prepared in
accordance with the Code of Practice, Preparation of Safety Data
Sheets for Hazardous Chemicals, approved under section 274 of the
Work Health and Safety Act 2011 (Cth).
'Supplier' means the supplier specified in the Purchase Order.
'Supplies' comprise the Goods and the Repair Services and, for the
avoidance of doubt, do not include the Repairable Item.
'WHS Legislation' means:
a.
the Work Health and Safety Act 2011 (Cth) and the
Work Health and Safety Regulations 2011 (Cth); and
b.
any corresponding WHS law as defined in section 4 of the
Work Health and Safety Act 2011 (Cth).
4501197592
SP020 General Conditions of Contract (Revised June 2019)
Page 6 of 6

Defence FOI 1040/24/25
Document 2

Defence FOI 1040/24/25
Document 3
•
Providing assessment comments when scoring each candidate. The comments are to include the strengths of the
applicant’s score and areas of improvement
•
Meeting Defence representatives to discuss their shortlisting requirements; (e.g. written activity scores for Intelligence
Pathway)
• Where possible, a single assessor will assess all applications for specific Streams (e.g. Defence Intelligence Organisation)
to ensure standardisation
6. Online written assessment
Assessments developed by 25 March 2024.
DEVELOPMENT
•
Supplier will be required to co-design up to four online written assessments:
s22
STEM Cadetship assessments
o s22
STEM Cadetship
administered across May 2024 – July 2024
o s22
E-RECRUIT BUILD
s22

•
Dedicated e-Recruit specialist(s) to work through Defence’s requirements
•
Online written assessment activity blocks to be built in e-Recruit for each assessment centre Streams/Program
•
Communication and discussions with DGELP throughout the build process with detailed fortnight status reports
•
Managing the Online Written Assessment build and facilitation via e-Recruit (approximately s22 applicants for the
combined s22
STEM Cadetship, prior to the assessment centres
•
Each online written assessment slot is to be one hour in duration the week(s) prior to the applicant attending the
assessment centre. Assessment slots are to be available from 0900 to 2000 Monday to Friday (confirmed times and
dates TBC closer to the milestone)
DELIVERY
•
Dedicated e-Recruit specialist(s) x1 to work through Defence’s requirements
•
Provide the Department with timely support for key candidate activities including:
o
sending online written assessment invitations to applicants a fortnight with a 1 week reminder before their
assessment centre to complete their online written assessment using Defence’s email template
o
emailing candidates to confirm their online written assessment session time once they have booked their time slot
o
sending candidates a reminder email to complete their online written assessment the day before their testing
o
downloading applicant responses out of the online written assessment activity block
o
once downloaded, collate, rename and send to DGELP the written assessment packs for each assessment centre
week the Wednesday prior to the assessment centre commencement date
o
answer candidate enquiries via a dedicated phone line and email address regarding the online written assessment
•
Allocate contractor staff member(s) to oversee and assist with any faults or issues with regards to the e-Recruit
platform/templates
•
Liaise with the Department on any changes to candidates attending or withdrawing from the process
•
Answer candidate enquiries via a dedicated phone line and email address regarding the online written assessment

Defence FOI 1040/24/25
Document 4
From:
s47E(c)
To:
s47E(c)
Subject:
FW: Group Head Approval - Procurement Contract Extension & Variation [SEC=OFFICIAL]
Date:
Tuesday, 10 December 2024 8:09:12 AM
Importance:
High
OFFICIAL
Morning! Good news! Please see below approval to extend and variate contract, good to
approach Hudson!
IMPORTANT: This email remains the property of the Department of Defence. Unauthorised
communication and dealing with the information in the email may be a serious criminal offence.
If you have received this email in error, you are requested to contact the sender and delete the
email immediately.
From: Gauntlett, Dayna MRS <s47E(c)
@defence.gov.au>
Sent: Monday, 9 December 2024 7:38 PM
To:s47E(d)
@defence.gov.au>; s47E(c)
s47E(c)
@defence.gov.au>; s47E(c)
@defence.gov.au>
Cc: McSpeerin, Fiona MS <s47E(c)
@defence.gov.au>
Subject: FW: Group Head Approval - Procurement Contract Extension & Variation
[SEC=OFFICIAL]
Importance: High
OFFICIAL
Hi s47E(c)
Approval from DEPSEC DP as per below regarding the SoW for our extension and contract
variation with Hudson.
Thank you
Dayna
IMPORTANT: This email remains the property of the Department of Defence. Unauthorised
communication and dealing with the information in the email may be a serious criminal offence.
If you have received this email in error, you are requested to contact the sender and delete the
email immediately.
From: Greig, Justine MS <s47E(c)
@defence.gov.au>
Sent: Monday, 9 December 2024 5:40 PM
To: McSpeerin, Fiona MS s47E(c)
@defence.gov.au>
Cc: s47E(c)
@defence.gov.au>; Gauntlett, Dayna MRS
<s47E(c)
@defence.gov.au>

Defence FOI 1040/24/25
Document 4
Subject: RE: Group Head Approval - Procurement Contract Extension & Variation [SEC=OFFICIAL]
OFFICIAL
Hi Fi
I agree your suggested approach below
Thanks
Justine
Justine Greig
Deputy Secretary People
Department of Defence
s22
IMPORTANT: This email remains the property of the Department of Defence. Unauthorised
communication and dealing with the information in the email may be a serious criminal offence.
If you have received this email in error, you are requested to contact the sender and delete the
email immediately.
From: McSpeerin, Fiona MS <s47E(c)
@defence.gov.au>
Sent: Monday, 9 December 2024 3:02 PM
To: Greig, Justine MS s47E(c)
@defence.gov.au>
Cc: s47E(c)
@defence.gov.au>; Gauntlett, Dayna MRS
<s47E(c)
@defence.gov.au>
Subject: FW: Group Head Approval - Procurement Contract Extension & Variation
[SEC=OFFICIAL]
OFFICIAL
Hi Justine,
Unfortunately we are unable to provide costing information upfront as we need to approach
Hudson for a revised quote based on the updated Scope of Work.
The total contracted amount for services to recruit for the 2025 intake was $1,311,906.72. I
expect that the revised quote will be higher as service costs have increased over the last 12
months, and our variations will also incur an additional cost.
If you’re comfortable to provide approval for us to go out with the SoW, we will come back after
receiving a quote to advise on cost and VFM before committing.
Thanks,

Defence FOI 1040/24/25
Document 4
Fi
From: Greig, Justine MS <s47E(c)
@defence.gov.au>
Sent: Sunday, 8 December 2024 10:28 PM
To: McSpeerin, Fiona MS <s47E(c)
@defence.gov.au>
Cc: s47E(c)
@defence.gov.au>; Gauntlett, Dayna MRS
<s47E(c)
@defence.gov.au>; s47E(c)
@defence.gov.au>;
Gauntlett, Dayna MRS <s47E(c)
@defence.gov.au>
Subject: Re: Group Head Approval - Procurement Contract Extension & Variation [SEC=OFFICIAL]
Hi Fiona
The reasoning is sound.
Please provide the cost information for the options for the contract extension to support my
consideration.
Thanks
Justine
Justine Greig
Deputy Secretary People
Department of Defence
Sent from my iPad
On 8 Dec 2024, at 7:39 pm, McSpeerin, Fiona MS
s47E(c)
@defence.gov.au> wrote:
OFFICIAL
Hi Justine,
Happy to chat on this one with more detail. It’s time sensitive – sorry we’re putting
this forward in Dec but the team has been working simultaneously on the DGELP
reform proposal. Unfortunately we can’t wait til after the DPC in early ’25 to seek
the contract extension and minor changes for recruitment services to get started
for the 2026 cohort.
Upon the advice of Non-Material Procurement Branch (NMPB), I seek your approval
as Group Head for a procurement contract extension and variation to our
Recruitment Service Provider contract with Hudson. One contract extension of up
to 12 months is available on the current contract, and we seek to utilise this
extension and vary the contract to improve the recruitment services and outcomes
for 2026. This will allow sufficient time for the DGELP Reform initiatives to design,
consult and implement an optimised and contemporised recruitment process in
preparation for the 2027 cohort.
The revised Scope of Work has been updated as highlighted in the attached
document to include:

Defence FOI 1040/24/25
Document 4
1. Restructuring assessment methodologies to better align with legislation,
APS Merit Principles and best practice (improved governance).
2. Shifting the focus of the applicant pool from quantity to quality against a
clear selection criteria.
3. Greater focus on candidate care to improve applicant experience
throughout the recruitment process.
4. Increased communications with Defence Groups/Services to improve
relationships and delivery of processes.
5. Condensed timeframes ensuring earlier offers, which will assist in delivering
objective of achieving one intake date and secure quality candidates ahead
of competitors.
Your approval of the proposed 12 month contract extension and variation of the
Statement of Works via email will enable DGELP to seek Hudson’s review of the
variation and provide a cost estimate prior to Christmas. It is understood that this
process may take up to 6 weeks, which means that approval is sought as soon as
possible as to avoid any delay in our recruitment processes in Jan/Feb 2025.
Please do not hesitate to advise if further detail is required.
Thanks,
Fi
IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email may be
a serious criminal offence. If you have received this email in error, you are
requested to contact the sender and delete the email immediately.
<Statement of Work - Recruitment Service Provider - DefenceRevised.docx>
IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email may be
a serious criminal offence. If you have received this email in error, you are
requested to contact the sender and delete the email immediately.

Defence FOI 1040/24/25
Document 5
Purchase Order
Date
: 17 Jan 2024
Order No: 4501197592
ABN: 68 706 814 312
Vendor:
1030709
Your Reference:
Quotation No:
HUDSON GLOBAL RESOURCES (AUST)
PTY LTD
s47G
Contact: s47E(c)
CANBERRA CITY ACT 2601
Area:
Defence Default
Email:   s47E(c)
@DEFENCE.GOV.AU
Tel: s47E(c)
Fax:
ABN: 21002888762
Payment Terms:
Net 20 Days
FOB Point:
Tel: s47G
-----------------------------------------------------------------------------
Note: The order total is inclusive of GST where applicable.
TOTAL PRICE(AUD):     3,152,065.65
-----------------------------------------------------------------------------
This order is subject to the attached terms and conditions.
Item
Description
Quantity Unit  Unit Price
Total AUD
00001
M 1 - 4 Application/Aptitude Testing
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 Jul 2024
*** Item completely delivered ***
______________________________________________________________________________________________________________________________
00002
M5 - Application Shortlisting
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 May 2024
*** Item partially delivered ***
______________________________________________________________________________________________________________________________
00003
M6 - Online Written Assessment
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 Jul 2024
*** Item partially delivered ***
______________________________________________________________________________________________________________________________
00004
M7 - Referee Checks
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  31 Jul 2024
*** Item completely delivered ***
______________________________________________________________________________________________________________________________
00005
M8 - Assessment Centres
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 May 2024
*** Item partially delivered ***
______________________________________________________________________________________________________________________________
00006
M9 - Candidate Offers
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  31 Oct 2024
Please Deliver to:
Direct Invoices to:
Department of Defence
Defence Accounts Payable
33-35 Brindabella Business Park
EMAIL:s47E(d) @defence.gov.au
CANBERRA ACT 2609
Revised 28 Jun 2024
Page 1 of 7

Defence FOI 1040/24/25
Document 5
Purchase Order
Date
: 17 Jan 2024
Order No: 4501197592
ABN: 68 706 814 312
Item
Description
Quantity Unit  Unit Price
Total AUD
*** Item partially delivered ***
______________________________________________________________________________________________________________________________
00007
M10 - Qualifications Checks
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2025
______________________________________________________________________________________________________________________________
00008
Ext - M1 General Recruitment Services 25
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00009
Ext - M3 Applicant Point of Contact
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00010
Ext - M5 Eligibility Check & Shortlist
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00011
Ext - M6 Online Written Assessment
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00012
Ext - M7 Group Assessment
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00013
Ext - M8 Interviews
  s47G
VAL
1.00
  s47G
GST @
10.00 %
23,032.85
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00014
Ext - M9 Reference Checks
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00015
Ext - M10 Merit Pool
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00016
Ext - M11 Candidate Offers/Matching
s47G
VAL
1.00
s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
______________________________________________________________________________________________________________________________
00017
Ext - M12 Recruit Review Deep Dive
  s47G
VAL
1.00
  s47G
GST @
10.00 %
s47G
Delivery date:  06 Feb 2026
Revised 28 Jun 2024
Page 2 of 7

Defence FOI 1040/24/25
Document 6

Defence FOI 1040/24/25
Document 7

s47G
undertaking preliminary screening
interviews/phone calls, consulting with Defence
decision makers to determine a shortlist of
candidates, providing a summary of shortlisted
candidates.
  Interview and Verification: preparing suitable
questions for interviews, coordinating interviews
with candidates and selection panels, coordinating
assessments for assessment centres, designing
assessment centres, providing observers,
facilitating interviews, providing reasonable
adjustments for candidates, providing assistance
with interviewing (including providing scribes and
participating in interviews where required),
providing advice to selection panels, providing
ongoing candidate management, undertaking and
documenting detailed reference checks, validation
of claims by candidates and verification of
candidates’ qualifications.
  Selection Reporting: preparing a final selection
report for review and approval by Defence decision
makers (which may include e.g. a summary of
candidates and an initial assessment of each
candidate’s claims against the position
requirements), briefing Defence decision makers on
the outcome of earlier stages in the recruitment
process (e.g. screening, assessments and/or
interviews).
  Notify and Debrief: communicating with successful
and unsuccessful candidates in a timely manner,
negotiating terms of engagement, coordinating
notification of outcomes to candidates, providing

Defence FOI 1040/24/25
Document 7
s47G
response when complex matters are escalated to
raised with DGELP APS
Defence.
5/APS 6.
 Provision of regular updates through eRecruit to
keep candidates informed of application status
Expectation that all emails
throughout the process.
will be addressed in line
 Monitor frequently asked questions and in
with templates, or holding
consultation with Defence develop an FAQ with
response/acknowledgement
standardised responses.
of receipt provided within 2
business days.

Defence FOI 1040/24/25
Document 7

period of 28 April to 4 May, the subsequent responses are
notified via eRecruit by 16 May
costs to be on
not to count toward assessment.
2025.
charged to Defence.
  Assessing candidate response to written assessment.

Candidates found as not-
Delivery
suitable to be notified via
  Dedicated eRecruit specialist(s) to work through Defence
eRecruit by 16 May 2025.
requirements
  Consultation with DGELP throughout the build process with
detailed status reports biweekly.
  Managing the online written assessment build and
distribution of written assessment activity link to
approximately s22

300 candidates for the STEM Cadetship
Program.
  Downloading applicant responses and scoring each response
against the Defence Assessment Matrix.
  Recording candidate scoring in eRecruit
  Collating, renaming and saving all candidate written
assessments into the SharePoint site for DGELP team to
download and then upload into the Defence record
management system, Objective
  Answer candidate enquiries via a dedicated phone line and
email address regarding the online written assessment
  Consideration of the APS RecruitAbility Scheme and
reasonable adjustments requests
  Allocate contractor staff member(s) to oversee and assist
with any faults or issues regarding the webform and
associated templates
  Bi-weekly statistics to DGELP on candidate bookings,
attendance and withdrawals.
  Notifying candidates of outcome if found unsuitable, via
eRecruit.

Defence FOI 1040/24/25
Document 7

  Creation of 3 small activities across a 3-hour timeslot to

Includes bi-weekly

enable delivery of group assessment.
Non-suitable candidates to be
upload of assessment
  Ability to host up to 36 candidates per 3-hour timeslot, per
notified by Wednesday, 11
scores/data into

team
June 2025.
eRecruit (e.g. on a

  Allocation of time at the beginning of group activities to get

Wednesday upload

to know the candidates and ease any concerns they have
Candidates found suitable
Monday and

about the activity.
progress to milestone 8 and
Tuesday’s scores and

  Allocation of 30-minute post activity for panel scoring.
notified via eRecruit by
on the following

  Consideration given to activities for candidates who identify
Wednesday, 11 June 2025.
Monday upload

as neurodiverse.

Wednesday – Friday’s
Delivery
Demonstrated understanding
scores).
s47G
  Candidate scheduling; send group activity invites on 16 May
of APS RecruitAbility Scheme

2025 to applicants using eRecruit, with bookings closing 21
and reasonable adjustments.
Assumes virtual
May 2025.

delivery, if travel is
  Answering candidate enquiries via a dedicated phone line and
required all travel
email address regarding the assessment centre
costs (including flights
  Providing biweekly statistics to DGELP on candidate bookings,
and accommodation,

attendance and withdrawals, including qualitative data on
etc) to be on charged

the reasons behind candidate withdrawals.
to Defence.



  Project manage daily group activities via an online virtual
forum (for example, Microsoft Teams), and face-to-face
Administration &

sessions.
Coordination


Specialist s47 /hr to

  Management of the group activity including administrative
coordinate and book

support such as provision of technology assistance to
travel requirements, x
candidates as required for virtual attendance. This resource
1hour per resource

assistance is to be separate from the embedded Project
required to travel.

Manager.


  Consideration of the APS RecruitAbility Scheme and
Per day cost includes
reasonable adjustments requests

3 x administration
  Provision of group activity assessor training session, plus an
resources + 12 panel
accessible recording including:
members/scribes
a.  Acknowledgement of country

Defence FOI 1040/24/25
Document 7
o
Online Written Assessment Response; and
o
Applicant photo ID
 Management of the interviews including administrative
support such as provision of technology assistance to
candidates as required for virtual attendance. This resource
assistance is to be separate from the embedded Project
Manager.
 Consideration of the APS RecruitAbility Scheme and
reasonable adjustments requests
 Provision of 3x assessor training sessions, plus an accessible
recording including:
o
Acknowledgement of country
o
Overview of the assessment process
o
Overview of the assessment matrix and scoring
o
Assessor responsibilities
o
Unconscious Bias
 Provision of a panel member and scribe for each interview
and group activity panel.
 Data entry of panel consensus scoring for each candidate bi-
weekly.
 Coordination of end of day wrap up with panels if required
 Following interviews, sending candidates post interview
communications using Defence’s email template in eRecruit
(i.e. acknowledging attendance and expected timeframes)
Note: Defence will coordinate Defence assessor participation.
9. Reference Checks
Referee’s to be collected for
Assumes up to 840
s47G

 Collation of 1 x referee check per shortlisted candidate and
candidates who are invited to
pax invited to
upload into e-Recruit
Interview. Referee request to
reference check
be sent at same time as
stage.
*Note: all invitations, confirmations and reminders to be sent
interview invite. Checks to be
through e-Recruit for auditing purposes.
completed within 1 week after