COMMONWEALTH OF AUSTRALIA
DEPARTMENT OF INDUSTRY, INNOVATION AND SCIENCE
Public Governance, Performance and Accountability Act 2013
Financial Framework (Supplementary Powers) Act 1997
Industry Research and Development Act 1986
Government Procurement (Judicial Review) Act 2018
DELEGATION BY THE ACCOUNTABLE AUTHORITY OF THE DEPARTMENT OF INDUSTRY, INNOVATION AND SCIENCE
I, HEATHER SMITH, Accountable Authority of the Department of Industry, Innovation and Science, hereby:
(a) REVOKE all previous delegations made under sections 110(1)(a) and (b) of the
Public Governance, Performance and Accountability Act
2013 (
PGPA Act); and pursuant to section 110(1)(a) and (b) of the PGPA Act,
(i)
DELEGATE under section 110(1)(a) of the PGPA Act, my powers, functions and duties as described in Column 1 (but not the
power to sub delegate), to the official/s from time to time holding, occupying or performing the duties of the position or title
mentioned in Columns 2 and 3, for the approval thresholds in Column 4, subject to any rules, notes, directions or instructions
referred to in Column 5, in each table of the attached Schedule 1, and
(ii)
DELEGATE under section 110(1)(b) of the PGPA Act, my powers, functions and duties as described in Column 1, to the
official/s from time to time holding, occupying or performing the duties of the position or title mentioned in Columns 2 and 3, for
the approval thresholds in Column 4, subject to any rules, notes, directions or instructions referred to in Column 5, in each table
of the attached Schedule 2.
(b) REVOKE all previous instructions made under section 16 of the PGPA Act; and pursuant to section 16 of the PGPA Act,
(i)
ISSUE instructions regarding the performance of my powers, functions and duties as described in Column 1, to the official/s from
time to time holding, occupying or performing the duties of the position or title mentioned in Columns 2 and 3, subject to the
approval thresholds in Column 4, and subject to any rules, notes, directions or instructions referred to in Column 5, in each table
of the attached Other Financial and Policy Instructions.
(c) REVOKE all previous delegations made under section 32D(3) of the
Financial Framework (Supplementary Powers) Act 1997 (
Financial
Framework Act); and pursuant to section 32D(3) of the Financial Framework Act,
(i)
DELEGATE under section 32D(3), my powers, functions and duties as described in Column 1, to the official/s from time to time
holding, occupying or performing the duties of the position or title mentioned in Columns 2 and 3, for the approval thresholds in
Column 4, subject to any rules, notes, directions or instructions referred to in Column 5, in Table 1 of the attached Schedule 1.
(d) REVOKE all previous delegations made under section 36(3) of the
Industry Research and Development Act 1986 (
IR&D Act); and
pursuant to section 36(3) of the IR&D Act,
(i)
DELEGATE under section 36(3) of the IR&D Act, my powers, functions and duties as described in Column 1, to the official/s
from time to time holding, occupying or performing the duties of the position or title mentioned in Columns 2 and 3, for the
approval thresholds in Column 4, subject to any rules, notes, directions or instructions referred to in Column 5, in Table 1 of the
attached Schedule 1.
(e) Pursuant to section 24 of the
Government Procurement (Judicial Review) Act 2018 and s110 of the PGPA Act, DELEGATE my powers,
functions and duties as described in Column 1, to the official/s from time to time holding, occupying or performing the duties of the position
or title mentioned in Columns 2 and 3, for the approval thresholds in Column 4, subject to any rules, notes, directions or instructions referred
to in Column 5, in Table 7 of the attached Schedule 1.
This delegation takes effect this 17th day of April 2019.
Heather Smith PSM
SCHEDULE 1
(Accountable Authority to Officials)
Table 1 – Approval and Commitment of Relevant Money
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 23 of the Act
Chief Financial Officer
-
Limit of Available Funds
The delegate, when approving the expenditure
Power to approve commitments,
of relevant money, must be satisfied, after
SES 3
Deputy Secretaries**
Limit of Available Funds
enter into, vary and administer
making reasonable inquiries, that giving effect
SES 2
Head of Division (or equivalent)**
Limit of Relevant
arrangements.
to the proposal promotes the proper use and
Division/Program Budget
management of relevant resources.
(including other CRF money)
SES 1
General Managers**
Limit of Relevant
Branch/Program Budget
Sections 32 B and 32 C of the
This delegation is made to any person from
EL 2
Managers
$220,000
time to time holding, occupying or performing
Financial Framework Act
EL 1
Assistant Managers
$55,000
the duties of the position mentioned in
Powers to make, vary and
Column 2 of this table, where that person has
APS 6
Officials
$27,500
administer arrangements in
successfully completed the Financial
APS 5
Officials
$11,000
relation to grants, including to
Framework Accreditation. Please note it is
APS 1-4, Graduate APS & Cadet APS*
Officials
$5,500
spend relevant money and other
mandatory for all officials (including
Chief Scientist
-
$440,000
CRF money.
prescribed officials) to undertake the
International Minister Counsellors
-
$500,000 per proposal, up to the
accreditation every two years.
Limit of Allocation
Sections 34 and 35 of the IR&D
The precise power being exercised when
International Counsellors
-
$100,000 per proposal, up to the
Act
approving expenditure or making, varying and
Limit of Allocation
Powers to make, vary and
administering arrangements or grants will
International, Senior “Locally Engaged Staff”
-
administer arrangements in
$11,000
depend on the legislative basis for the
relation to prescribed programs,
at post
expenditure. If the expenditure or
including to spend relevant
AAO/MQ Joint Appointment -
Research Fellow
-
$11,000
arrangements is:
money and other CRF money.
Prescribed officials
Contracted individuals prescribed
The approval threshold / limit /
-
supported by an item in Sch 1AB of the
as prescribed officials
conditions set out in the relevant
Financial Framework (Supplementary
Powers) Regulation 1997, then the
prescribed official arrangement
Procurement (Non-consultancy)
power is under s32B and 32C of that Act;
(including Business Catering)^
or
(Stage 1 & 2)
-
supported by a program prescribed by
(Departmental and Administered)
an instrument made under s33 of the
IR&D Act, then the power is under s34
and 35 of that Act.
Procurement (Consultancy)^
Chief Financial Officer
-
Limit of Available Funds
(Stage 1 & 2)
SES 3
Deputy Secretaries**
Limit of Available Funds
Otherwise the power being exercised will be
(Departmental and Administered)
SES 2
Head of Division (or equivalent)**
Limit of Relevant
under s23 of the PGPA Act. This will cover
Division/Program Budget
where:
-
the expenditure is within the ordinary
SES 1
General Managers**
Limit of Relevant
and well recognised functions of
Branch/Program Budget
government; and where
EL 2
Managers
$80,000
Prescribed officials
Contracted individuals prescribed
The approval threshold / limit /
-
there is separate legislation supporting
as prescribed officials
conditions set out in the relevant
the expenditure.
prescribed official arrangement
References:
Official Hospitality
SES 3
Deputy Secretaries**
Limit of Available Funds
-
Section 32 D of the
Financial Framework
Chief Scientist
-
Limit of Available Funds
(Supplementary Powers) Act 1997 (FF(SP)
Act).
SES 2
Head of Division (or equivalent)
$10,000
-
Section 36(3) of the IR&D Act
SES 1
General Managers
$10,000
-
DIIS Accountable Authority Instructions
Accountable Authority’s Personal Assistant
-
$2,000
Notes:
(1) Prescribed officials:
AusIndustry State and Territory Managers
-
$2,000
- Before a contracted individual can
Managers of Overseas Posts
-
$2,000
exercise a delegation or obtain a
AusIndustry Regional Managers
-
$50
Commonwealth credit card they must be
Prescribed officials
Contracted individuals prescribed
The approval threshold / limit /
prescribed as an official.
- Approval from the relevant delegate
as prescribed officials
conditions set out in the relevant
must be sought for the contracted
prescribed official arrangement
individual to be listed as a prescribed
Grants and Other Financial
Chief Financial Officer
-
Limit of Available Funds
official on the department’s Prescribed
Arrangements
SES 3
Deputy Secretaries**
Limit of Available Funds
Officials Delegation Register.
(Competitive/Entitlement –
- An arrangement must also be entered
SES 2
Head of Division (or equivalent)**
Limit of Available Funds
Administered Programs only)
into with the prescribed official detailing
SES 1
General Managers
Limit of Available Funds
the powers, functions and/or duties
EL 2
Managers
$5,500,000
which they may exercise.
EL 1
Assistant Managers
$1,100,000
- After these requirements are met, a
prescribed official may exercise those
APS 6
Officials
$55,000
powers, functions and/or duties
Chief Scientist
-
Limit of Available Funds
delegated to them in accordance with
Prescribed officials
Contracted individuals prescribed
The approval threshold / limit /
this instrument and their arrangement,
as prescribed officials
conditions set out in the relevant
and consistent with the thresholds, limits
prescribed official arrangement
and conditions prescribed therein.
(2) Entering into Arrangements:
Grants and Other Financial
Chief Financial Officer
-
Limit of Available Funds
- contracts, arrangements
or
agreements
Arrangements
SES 3
Deputy Secretaries**
Limit of Available Funds
can be entered into by any PGPA Act -
(Other)
SES 2
Head of Division (or equivalent)**
$1,100,000
s23, FF(SP) Act - s32B/32C and/or IR&D
SES 1
General Managers
$440,000
Act - s34/35 delegate (as appropriate)
irrespective of the value, having regard
EL 2
Managers
$88,000
to the nature and sensitivities of the
EL 1
Assistant Managers
$27,500
contracts, arrangements or agreements.
APS 6
Officials
$11,000
(3) Competitive/Entitlement programs:
-
competitive grants are where a
Chief Scientist
-
$440,000
competitive selection process applies.
Prescribed officials
Contracted individuals prescribed
The approval threshold / limit /
Many of the Department’s competitive
as prescribed officials
conditions set out in the relevant
programmes may also include
prescribed official arrangement
recommendations by
boards/committees etc.
- entitlements are where set criteria in a
program or legislation apply (no
competitive rounds) and, as long as
eligibility criteria are met, the applicant
is entitled to the payment.
(4) Other:
- “Other” covers ad-hoc or one-off
financial arrangements that are
discretionary in nature and are made as
a result of processes that are not
competitive or an entitlement.
(5) The approval limits for
giving of gifts can
be found in ‘Other Financial and Policy
Instructions’.
(6) The Departmental delegates who are
able to approve
official travel are listed
in Departmental Policies 2.3 and 2.3A.
(7) This delegation does not preclude
Divisions from establishing internal
controls over financial approvals
providing that the financial delegation
limits do not exceed what has been
listed in this table.
(8) Generally restricted to delegates in their
own Division only, however, for
Corporate Network Support Staff this
would also cover the Divisions they
support.
*
The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
number has been noted).
**
Deputy Secretary includes Associate Secretary.
Head of Division (or equivalent) includes the
General Manager ABCB.
EL 2 includes Entrepreneur Development
Directors employed under contract to the
Commonwealth and NMI Senior Research
Scientists.
APS 4 includes ANU Coordinators for Outreach
Programs.
^
Business as usual requests for outsourced
legal advice that are determined to be
consultancies for reporting purposes only, are
not considered a Procurement Consultancy
(Stage 1 & 2) for the purposes of this
delegation instrument. The delegations listed
for Procurement Non-consultancy (Stage 1 &
2) will apply to the procurement of all
business as usual outsourced legal advice as
identified by Legal, Audit and Assurance
Branch
Table 2 – Power to Establish Advisory Boards
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 24 of the Act
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Power to establish advisory
Secretary.
boards.
Table 3 – Preparing Budget Estimates
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 36 of the Act
SES 3
Deputy Secretaries*
-
*
Duty to prepare budget estimates
Deputy Secretary includes Associate
for the Department.
Chief Financial Officer
-
-
Secretary.
Table 4 – Establishing Audit Committees
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 45 of the Act
SES 3
Deputy Secretary*
-
*
Duty to establish an audit
Deputy Secretary includes Associate
committee for the Department.
This delegation applies only to the Deputy
Secretary.
Secretary/Associate Secretary responsible for
Please note specific position.
the functions relating to the establishment and
maintenance of an Audit Committee for the
Department.
Table 5 – Duty to prepare the Annual Report
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 46 of the Act
Chief Operating Officer
-
-
-
Duty to prepare the annual report
Chief Financial Officer
-
-
for the Department.
Table 6 – Duty to Prevent, Detect and Deal with Fraud
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 10 of the Public
EL 2
Fraud Control Officer
-
The positions listed in Column 2 can be held
Governance, Performance and
CA07242
by, but not limited to, the titles listed in
Accountability Rule (PGPA Rule)
Column 3 (unless a specific title or position
Duty to prevent, detect and deal
number has been noted).
with fraud.
Please note specific position.
Table 7 – Procurement Complaints Handling
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 19 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018
Chief Financial Officer
-
-
Power to investigate complaints
Note:
General Manager – Finance Group
-
-
The Financial Frameworks Team is
and prepare a report of the
responsible for coordinating and managing
investigation.
Financial Frameworks Team
-
-
the complaints handling process.
The officials within the Financial
Frameworks Team can investigate
complaints and prepare a report of the
investigation, but will not be the decision
maker. Where the investigation involves
procurements undertaken by the Financial
Frameworks Team, the investigation must
be undertaken by another delegate other
than the Financial Frameworks Team to
ensure transparency and segregation of
duties.
The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
number has been noted).
Section 19 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018
Chief Financial Officer
-
Decision maker for the
The positions listed in Column 2 can be held
General Manager – Finance Group
-
-
by, but not limited to, the titles listed in
investigation report.
Column 3 (unless a specific title or position
number has been noted).
Section 19 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018
Chief Financial Officer
-
Power to discontinue an
The positions listed in Column 2 can be held
General Manager – Finance Group
-
-
by, but not limited to, the titles listed in
investigation
Column 3 (unless a specific title or position
number has been noted).
Section 20 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018
Chief Financial Officer
-
-
Power to suspend a procurement
The positions listed in Column 2 can be held
General Manager – Finance Group
-
-
by, but not limited to, the titles listed in
Manager – Financial Frameworks Team
-
-
Column 3 (unless a specific title or position
number has been noted).
Section 22 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018
Chief Financial Officer
-
-
Power to issue a Public Interest
The positions listed in Column 2 can be held
General Manager – Finance Group
-
-
by, but not limited to, the titles listed in
Certificate.
Column 3 (unless a specific title or position
number has been noted).
SCHEDULE 2
(Accountable Authority to Officials)
Table 1 – Opening and Maintaining Bank Accounts (on behalf of the Commonwealth)
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 53 of the Act – Part 1
Chief Financial Officer
-
-
Note:
(Banking by the Commonwealth in
Part 1 of Schedule 1 of the Public
Australia)
Governance, Performance and Accountability
Power to enter into agreements
(Finance Minister to Accountable Authorities
of Non-Corporate Commonwealth Entities)
with any bank for the conduct of
Delegation 2014.
banking business of the
Commonwealth, including opening
This power is delegated by the Accountable
and maintaining bank accounts.
Authority and
cannot be sub-delegated by the
Chief Financial Officer.
This power is also subject to any directions
from the Finance Minister.
Table 2 – Borrowing Money (Credit Card and Credit Vouchers)
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 56 of the Act
Chief Financial Officer
-
Limit of Available Funds
Note:
Power to enter into agreements
Part 4 of Schedule 1 of the Public
for borrowing money, by obtaining
Governance, Performance and Accountability
credit by way of credit card or
(Finance Minister to Accountable Authorities
of Non-Corporate Commonwealth Entities)
credit voucher.
Delegation 2014.
This power is delegated by the Accountable
Authority and
cannot be sub-delegated by the
Chief Financial Officer.
This power is also subject to any directions
from the Finance Minister.
Table 3 – Investing Relevant Money
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 58 of the Act
Chief Financial Officer
-
-
Reference:
To invest relevant money in any
-
Section 22 of the PGPA Rule.
General Manager – Finance Group
-
-
authorised investments.
-
DIIS Accountable Authority Instructions
Chief Accountant
-
-
Note:
Please note specific positions.
SES 2
Director, Australian Astronomical
-
The Accountable Authority is able to delegate
13604
Observatory
the power to invest relevant money in
SES 1
General Manager, Australian
authorising investments as prescribed under
-
AAO00121
Astronomical Observatory
Part 5 of Schedule 1 of the Public
SES 2
Director, Questacon
Governance, Performance and Accountability
-
Q87001
(Finance Minister to Accountable Authorities
of Non-Corporate Commonwealth Entities)
SES 1
General Manager, Questacon
Delegation 2014.
Q87370
*
-
The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
number has been noted).
Table 4 – Contingent Liabilities
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 60 of the Act
Chief Financial Officer
-
5% , <$30,000,000
Reference:
To grant an indemnity, guarantee
General Manager – Finance Group
-
Subject to: (a) the likelihood of
-
DIIS Accountable Authority Instructions
or warranty on behalf of the
Chief Accountant
-
the risk occurring being less than
Note:
Commonwealth.
SES 3
-
5%; and (b) the most probable
The exercise of this power is subject to the
expenditure that would need to
conditions specified
in Part 6 of Schedule 1 of
SES 2
-
be made if the event occurred is
the Public Governance, Performance and
SES 1
-
less than $30,000,000.
Accountability (Finance Minister to
Accountable Authorities of Non-Corporate
EL 2
-
5% , <$10,000,000
Commonwealth Entities) Delegation 2014
Subject to: (a) the likelihood of
*
the risk occurring being less than
The positions listed in Column 2 can be held
5%; and (b) the most probable
by, but not limited to, the titles listed in
expenditure that would need to
Column 3 (unless a specific title or position
be made if the event occurred is
number has been noted).
less than $10,000,000.
EL 1
-
5% , <$5,000,000
Prescribed officials:
Subject to: (a) the likelihood of
- Before a contracted individual can exercise a
delegation they must be prescribed as an
the risk occurring being less than
official.
5%; and (b) the most probable
- Approval from the relevant delegate must be
expenditure that would need to
sought for the contracted individual to be
be made if the event occurred is
listed as a prescribed official on the
less than $5,000,000.
department’s Prescribed Officials Delegation
Prescribed officials
Contracted individuals prescribed as
The approval threshold / limit /
Register.
prescribed officials
conditions set out in the
- An arrangement must also be entered into
relevant prescribed official
with the prescribed official detailing the
powers, functions and/or duties which they
arrangement
may exercise.
- After these requirements are met, a
prescribed official may exercise those powers,
functions and/or duties delegated to them in
accordance with this instrument and their
arrangement, and consistent with the
thresholds, limits and conditions prescribed
therein.
Table 5 – Debt Management
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 63 of the Act
Chief Financial Officer
-
Limit of Available Funds
Reference:
Power to authorise payment by
-
DIIS Accountable Authority Instructions
SES 3
Deputy Secretaries**
Limit of Available Funds
instalments or defer the time for
SES 2
Head of Division (or equivalent)**
Limit of Available Funds
payment of amount owing to the
Note: Generally restricted to delegates in their own
Commonwealth.
SES 1
General Managers**
Limit of Available Funds
Division only, however, for Corporate Network
EL 2
Finance Managers – Corporate
$55,000
Support Staff this would also cover the
Section 77 of the Act
Network (or equivalent)
Divisions they support.
Power to repay amount paid to
EL 2
Manager, Employment Framework and
$55,000
the Commonwealth.
*
CA12325
Health and Wellbeing
The positions listed in Column 2 can be held
EL 2
Manager, People Services
$55,000
by, but not limited to, the titles listed in
Allowing payment of instalments
Column 3 (unless a specific title or position
and/or deferring the time of
EL 1
Assistant Manager, Pay and Conditions
$55,000
number has been noted).
payments (incl determining
interest rate)
**
Deputy Secretary includes Associate Secretary.
Please note specific positions.
Head of Division (or equivalent) includes the
General Manager ABCB.
Prescribed officials
Contracted individuals prescribed as
The approval threshold / limit /
prescribed officials
conditions set out in the
Prescribed officials:
relevant prescribed official
- Before a contracted individual can exercise a
arrangement
delegation they must be prescribed as an
official.
- Approval from the relevant delegate must
Section 11 of the Rule
Chief Financial Officer
-
Limit of Available Funds
be sought for the contracted individual to be
Duty to recover debts.
SES 3
Deputy Secretaries**
Limit of Available Funds
listed as a prescribed official on the
(This power is delegated under section
SES 2
Head of Division (or equivalent)**
Limit of Available Funds
department’s Prescribed Officials Delegation
110(1)(a))
Register.
SES 1
General Managers**
$11,000
- An arrangement must also be entered into
Non-recovery (write-off) of debt
EL 2
Finance Managers – Corporate
$2,200
with the prescribed official detailing the
Network (or equivalent)
powers, functions and/or duties which they
Prescribed officials
Contracted individuals prescribed as
The approval threshold / limit /
may exercise.
- After these requirements are met, a
prescribed officials
conditions set out in the
prescribed official may exercise those powers,
relevant prescribed official
functions and/or duties delegated to them in
arrangement
accordance with this instrument and their
arrangement, and consistent with the
thresholds, limits and conditions prescribed
therein.
Table 6 – Gifting of Relevant Property
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 66 of the Act
Chief Financial Officer
-
Limit of Available Funds
Reference:
To approve proposals to gift
-
DIIS Accountable Authority Instructions
SES 3
Deputy Secretaries**
Limit of Available Funds
relevant property.
SES 2
Director, Questacon
$25,000
Note:
Q87001
This delegation does not cover gifts of
Please note specific positions.
relevant property where: the gift is expressly
authorised by law or where the property was
acquired to use as a gift. Gifts of relevant
property other than that which is expressly
authorised by law or which has been acquired
to use as a gift, are subject to the conditions
specified in the
Public Governance,
Performance and Accountability (Finance
Minister to Accountable Authorities of Non-
Corporate Commonwealth Entities) Delegation
2014
and the Asset Management Manual.
*
The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
number has been noted).
**
Deputy Secretary includes Associate Secretary.
Table 7 – Payment of an Amount Owed at the Time of a Person’s Death
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 25 of the Rule
Chief Operating Officer
-
-
Reference:
To authorise the payment to a
-
DIIS Accountable Authority
person who the delegate
Instructions
Chief Financial Officer
-
-
considers should receive the
*
payment of an amount which, at
SES 1
General Manager, People and Planning
-
The positions listed in Column 2 can be held
the time of a person’s death, the
9277
Branch
by, but not limited to, the titles listed in
Commonwealth owed to the
Column 3 (unless a specific title or position
person.
number has been noted).
Please note specific positions.
Other Financial and Policy Instructions
(Accountable Authority to Officials)
Table 1 – Act of Grace Requests Coordinator
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Act of Grace Requests Coordinator
Chief Financial Officer
-
-
Reference:
To coordinate act of grace
-
DIIS Accountable Authority Instructions
requests
Table 2 – Disposal of Relevant Property
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Disposal of Relevant Property
SES 3
Deputy Secretaries**
-
Reference:
To approve the disposal of
-
DIIS Accountable Authority Instructions
relevant property
SES 2
Head of Division (or equivalent)
-
*
The positions listed in Column 2 can be held
Please note specific position.
SES 1
General Manager, Australian Building
-
by, but not limited to, the titles listed in
7033
Codes Board
Column 3 (unless a specific title or position
number has been noted).
**
Deputy Secretary includes Associate Secretary
Table 3 – Cash Advances (including Petty Cash and Cash Floats)
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
To make a payment of relevant
EL 2
Operations Manager
$1,000
money from advances held by Petty
AAO00165
Cash Advance Holders.
APS 6
Finance Officer
$1,000
AAO014906
APS 3
-
$1,000
Petty Cash
AAO00199
AAO Only
AAO00102
Please note specific positions.
Petty Cash
APS 3 – EL 2
Trade Measurement Executive/Regional Offices
$1,000
NMI – Trade Measurement Services
APS 3 – EL 1
Trade Measurement Operational Centres
$200
Section (Trial Purchases Only)
Petty Cash
Prescribed officials
Contracted individuals prescribed as prescribed officials
The approval threshold / limit
Prescribed officials:
Prescribed Officials
/ conditions set out in the
- Before a contracted individual can exercise a
relevant prescribed official
delegation they must be prescribed as an
arrangement
official.
- Approval from the relevant delegate must
be sought for the contracted individual to be
listed as a prescribed official on the
department’s Prescribed Officials Delegation
Register.
- An arrangement must also be entered into
with the prescribed official detailing the
powers, functions and/or duties which they
may exercise.
- After these requirements are met, a
prescribed official may exercise those
powers, functions and/or duties delegated to
them in accordance with this instrument and
their arrangement, and consistent with the
thresholds, limits and conditions prescribed
therein.
APS 2 – APS 6
Shop Assistant, Questacon
$6,000
References:
Business Advance
-
DIIS Accountable Authority
APS 2 – APS 6
Front House, Questacon
$12,000
Instructions
To make a payment of relevant
APS 4 – EL 1
Outreach, Questacon
$5,000
Note:
money from advances held by
ANU Coordinators
Outreach Programs, Questacon
$5,000
Annual Appropriation includes
Business Advance Holders.
Appropriation Acts 1-6, Outcome 1
Prescribed officials
Contracted individuals prescribed as prescribed officials
The approval threshold /
Departmental and repayments made under
limit / conditions set out in
section 77 of the Act.
the relevant prescribed
official arrangement
Prescribed officials:
- Before a contracted individual can
exercise a delegation they must be
prescribed as an an official.
- Approval from the relevant delegate must
be sought for the contracted individual to
be listed as a prescribed official on the
department’s Prescribed Officials
Delegation Register.
- An arrangement must also be entered into
with the prescribed official detailing the
powers, functions and/or duties which they
may exercise.
- After these requirements are met, a
prescribed official may exercise those
powers, functions and/or duties delegated
to them in accordance with this instrument
and their arrangement, and consistent with
the thresholds, limits and conditions
prescribed therein.
Table 4 – Gifting
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Giving Gifts
SES 3
Deputy Secretaries**
Limit of Available Funds
Reference:
-
DIIS Accountable Authority
Chief Scientist
-
Limit of Available Funds
Instructions
SES 2
Head of Division (or equivalent)
$500
SES 1
General Managers
$300
*
EL 2
Finance Managers – Corporate Network
$100
The positions listed in Column 2 can be held
Accountable Authority’s Personal Assistant
-
$100
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
AusIndustry State and Territory Managers
-
$100
number has been noted).
**
Deputy Secretaries includes Associate
Secretary
Note: The Accountable Authority, Deputy
Secretaries and Chief Scientist may approve
gifts for amounts exceeding $500 (GST
inclusive) per gift.
Table 5 – Power to Issue Departmental Policies
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
To issue Departmental Policies
Chief Financial Officer
-
-
consistent with the Accountable
Authority Instructions
Table 6 – Entering into Arrangements Relating to Other CRF Money with Persons Outside of the Commonwealth
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 29 of the Rule
Chief Financial Officer
-
-
Approval from the relevant delegate must
be sought
prior to seeking approval to
To enter into arrangements
General Manager – Finance Group
-
-
commit relevant money (e.g. PGPA Act s23)
relating to Other CRF Money with
or entering into the arrangement.
persons outside of the
Commonwealth.
Table 7 – Prescribing Officials for Non-Corporate Commonwealth Entities
Column 1
Column 2
Column 3
Column 4
Column 5
Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or
Threshold/Limit/Conditions
Instructions
(GST inclusive)
To prescribe a contracted
Chief Financial Officer
-
-
Note:
individual as an official
- Before a contracted individual can
exercise a delegation or obtain a
General Manager – Finance Group
-
-
Commonwealth credit card they must be
prescribed as an official.
- Approval from the relevant delegate must
be sought for the contracted individual to
be listed as a prescribed official on the
department’s Prescribed Officials
Delegation Register.
- An arrangement must also be entered into
with the prescribed official detailing the
powers, functions and/or duties which they
may exercise.
- After these requirements are met, a
prescribed official may exercise those
powers, functions and/or duties delegated
to them in accordance with this instrument
and their arrangement, and consistent with
the thresholds, limits and conditions
prescribed therein.
Document Outline
