SCHEDULE 1
(Accountable Authority to Officials)

Table 1 – Approval and Commitment of Relevant Money
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 23 of the PGPA Act
Chief Financial Officer
-
Limit of Available Funds
The delegate, when approving the expenditure
Power to approve commitments,
of relevant money, must be satisfied, after
SES 3
Deputy Secretaries**
Limit of Available Funds
enter into, vary and administer
making reasonable inquiries, that giving effect
SES 2
Head of Division (or equivalent)**
Limit of Relevant
arrangements.
to the proposal promotes the proper use and
Division/Program Budget
management of relevant resources.
(including other CRF money)
SES 1
General Managers**
Limit of Relevant

Branch/Program Budget
This delegation is made to any person from
Sections 32 B and 32 C of the
time to time holding or occupying the position
Chief Scientist – SES 2
Prescribed Official
$440,000
Financial Framework Act
mentioned in Column 2 of this table, where
Australian Small Business and Family
Head of Division (or equivalent)**
Limit of Relevant
Powers to make, vary and
that person has successfully completed the
Enterprise Ombudsman – SES 2
Division/Program Budget
administer arrangements in
Financial Framework Accreditation. Please
ARENA Chief Financial Officer – SES 1
Prescribed Official
Limit of Relevant
relation to grants, including to
note it is mandatory for all officials (including
Branch/Program Budget
spend relevant money and other
prescribed officials) to undertake the
EL 2
Managers
$220,000
accreditation every two years.
CRF money.

EL 1
Assistant Managers
$55,000
The precise power being exercised when
APS 6
Officials
$27,500
Sections 34 and 35 of the IR&D
approving expenditure or making, varying and
Act
APS 5
Officials
$11,000
administering arrangements or grants will
Powers to make, vary and
APS 1-4, Graduate APS & Cadet APS*
Officials
$5,500
depend on the legislative basis for the
administer arrangements in
International Minister Counsellors
-
$500,000 per proposal, up to the
expenditure. If the expenditure or
relation to prescribed programs,
Limit of Allocation
arrangements is:
-
supported by an item in Sch 1AB of the
including to spend relevant
International Counsellors
-
$100,000 per proposal, up to the
Financial Framework (Supplementary
money and other CRF money.
Limit of Allocation
Powers) Regulation 1997, then the

International, Senior “Locally Engaged Staff”
-
power is under s32B and 32C of that Act;
$11,000
Procurement (Non-consultancy)
at post
or
(including Business Catering)^
Prescribed officials
Contracted individuals/non-APS
The approval threshold / limit /
-
supported by a program prescribed by
(Stage 1 & 2)
engagements who have been listed
conditions set out in the relevant
an instrument made under s33 of the
(Departmental and Administered)
IR&D Act, then the power is under s34
as prescribed officials by an
prescribed official arrangement

and 35 of that Act.
authorised delegate

Otherwise the power being exercised will be
under s23 of the PGPA Act. This will cover
Procurement (Consultancy)^
Chief Financial Officer
-
Limit of Available Funds
where:
(Stage 1 & 2)
SES 3
Deputy Secretaries**
Limit of Available Funds
-
the expenditure is within the ordinary
(Departmental and Administered)
and well recognised functions of
SES 2
Head of Division (or equivalent)**
Limit of Relevant

government; and where
Division/Program Budget
SES 1
General Managers**
Limit of Relevant
Page | 1

Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Branch/Program Budget
-
there is separate legislation supporting
the expenditure.
EL 2
Managers
$80,000

Prescribed officials
Contracted individuals/non-APS
References:
The approval threshold / limit /
engagements who have been listed
-
Section 32 D of the Financial Framework
conditions set out in the relevant
as prescribed officials by an
(Supplementary Powers) Act 1997 (FF(SP)
prescribed official arrangement
authorised delegate
Act).
-
Section 36(3) of the IR&D Act
Official Hospitality
SES 3
Deputy Secretaries**
Limit of Available Funds
-
DIIS Accountable Authority Instructions
SES 2
Head of Division (or equivalent)
$10,000

SES 1
General Managers
$10,000
Notes:
Accountable Authority’s Personal Assistant
-
$2,000
(1)  Entering into and Administering
Arrangements:
AusIndustry State and Territory Managers
-
$2,000
- contracts, arrangements or agreements
Managers of Overseas Posts
-
$2,000
can be entered into and administered by
AusIndustry Regional Managers
-
$50
any PGPA Act - s23, FF(SP) Act -
s32B/32C and/or IR&D Act - s34/35
Chief Scientist – SES 2
Prescribed Official
Limit of Available Funds
delegate (as appropriate) relevant to the
Prescribed officials
Contracted individuals/non-APS
The approval threshold / limit /
activity type (e.g. procurement, grant
engagements who have been listed
conditions set out in the relevant
etc)  irrespective of the value, having
as prescribed officials by an
prescribed official arrangement
regard to the nature and sensitivities of
authorised delegate
the contracts, arrangements or
agreements, and in line with note (2).
Grants (including ad-hoc and
Chief Financial Officer
-
Limit of Available Funds
– Head agreements for MoUs and other
one-off grants)
SES 1 - 3
Deputy Secretaries, Head of
Limit of Available Funds
collaborative agreements can only be

Division, General Managers**
entered into by the Chief Operating
Chief Scientist - SES 2
Prescribed Official
Limit of Available Funds
Officer or the Chief Financial Officer.
EL 2
Managers
$88,000
Arrangements that come under the head
agreement may be entered into by an
EL 1
Assistant Managers
$27,500
appropriate delegate as per the
APS 6
Officials
$11,000
directions noted above.
APS 6 – EL 2 – LIMITED DELEGATIONS:
Managers, Assistant Managers,
(2)  Grants Specific Directions/Instructions:
AusIndustry Division, Business Grants Hub
Officials
$11,000,000
- covers any arrangement that meets the
definition of a grant in the
Branch ONLY
Commonwealth Grant Rules and
Prescribed officials
Contracted individuals/non-APS
The approval threshold / limit /
Guidelines, including competitive, non-
engagements who have been listed
conditions set out in the relevant
competitive, demand driven and ad-
as prescribed officials by an
prescribed official arrangement
hoc/one-off grants, regardless of
authorised delegate
whether the grant opportunity is open,
Other Financial Arrangements
Chief Financial Officer
-
Limit of Available Funds
targeted or closed.
- the powers delegated in this schedule
(Arrangements that are not
SES 1 - 3
Deputy Secretaries, Head of
Limit of Available Funds
must only be exercised consistent with
procurements or grants)
Division, General Managers**
the relevant grant opportunity/program
Chief Scientist - SES 2
Prescribed Official
Limit of Available Funds
guidelines and/or duties allocated by the
EL 2
Managers
$88,000
Page | 2

Table 2 – Power to Establish Advisory Boards
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 24 of the PGPA Act
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Power to establish advisory
Secretary.
boards.

Note:
This does not apply to the establishment of
assessment panels whose sole purpose is to
make recommendations to decision makers
on applications for financial assistance
through programs delivered by the
department.

Page | 5

Table 3 – Preparing Budget Estimates
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 36 of the PGPA Act
SES 3
Deputy Secretaries*
-
*
Duty to prepare budget estimates
Deputy Secretary includes Associate
for the Department.
Chief Financial Officer
-
-
Secretary.

Page | 6

Table 4 – Establishing Audit Committees
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 45 of the PGPA Act
SES 3
Deputy Secretary*
-
*
Duty to establish an audit

Deputy Secretary includes Associate
committee for the Department.
This delegation applies only to the Deputy
Secretary.

Secretary/Associate Secretary responsible for

Please note specific position.
the functions relating to the establishment and

maintenance of an Audit Committee for the

Department.

Page | 7

Table 5 – Duty to prepare the Annual Report
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 46 of the PGPA Act
Chief Operating Officer
-

-
-
Duty to prepare the annual report

Chief Financial Officer
-

-
for the Department.

Page | 8

Table 6 – Duty to Prevent, Detect and Deal with Fraud
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 10 of the Public
EL 2
Fraud Control Officer
-
The positions listed in Column 2 can be held
Governance, Performance and
CA07242

by, but not limited to, the titles listed in
Accountability Rule (PGPA Rule)

Column 3 (unless a specific title or position
Duty to prevent, detect and deal
number has been noted).

with fraud.

Please note specific position.

Page | 9

Table 7 – Procurement Complaints Handling
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 19 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018

Chief Financial Officer
-
-
Power to investigate complaints
Note:
General Manager
Portfolio Budget, Accounting & Financial
-
The Procurement and Financial Policy
and prepare a report of the
section is responsible for coordinating and
investigation.
Policy
managing the complaints handling process.
Financial Management, Property &

Protective Security
The officials within the Procurement and
Procurement and Financial Policy
-
-
Financial Policy section can investigate
Section
complaints and prepare a report of the
investigation, but will not be the decision
maker. Where the investigation involves
procurements undertaken by the
Procurement and Financial Policy section,
the investigation must be undertaken by
another delegate other than the
Procurement and Financial Policy section to
ensure transparency and segregation of
duties.

The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
number has been noted).
Section 19 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018

Chief Financial Officer
-

Decision maker for the
The positions listed in Column 2 can be held
General Manager
Portfolio Budget, Accounting & Financial
-
by, but not limited to, the titles listed in
investigation report.
Column 3 (unless a specific title or position

Policy
number has been noted).
Financial Management, Property &
Protective Security
Section 19 of the Government
SES 3
Deputy Secretaries*
-
* Deputy Secretary includes Associate
Procurement (Judicial Review) Act
Secretary.
Chief Operating Officer
-
-
2018

Chief Financial Officer
-

Power to discontinue an
The positions listed in Column 2 can be held
General Manager
Portfolio Budget, Accounting & Financial
-
by, but not limited to, the titles listed in
investigation
Column 3 (unless a specific title or position
Policy
number has been noted).
Page | 10

SCHEDULE 2
(Accountable Authority to Officials)

Table 1 – Opening and Maintaining Bank Accounts (on behalf of the Commonwealth)
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 53 of the PGPA Act – Part 1   Chief Financial Officer
-
-
Note:
(Banking by the Commonwealth in
Part 1 of Schedule 1 of the Public
Australia)
Governance, Performance and Accountability
Power to enter into agreements
(Finance Minister to Accountable Authorities
of Non-Corporate Commonwealth Entities)
with any bank for the conduct of
Delegation 2014.
banking business of the

Commonwealth, including opening
This power is delegated by the Accountable
and maintaining bank accounts.
Authority and cannot be sub-delegated by the
Chief Financial Officer.

This power is also subject to any directions
from the Finance Minister.

Page | 12

Table 2 – Borrowing Money (Credit Card and Credit Vouchers)
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 56 of the PGPA Act
Chief Financial Officer
-
Limit of Available Funds
Note:
Power to enter into agreements
Part 4 of Schedule 1 of the Public
for borrowing money, by obtaining
Governance, Performance and Accountability
credit by way of credit card or
(Finance Minister to Accountable Authorities
of Non-Corporate Commonwealth Entities)
credit voucher.
Delegation 2014.

This power is delegated by the Accountable
Authority and cannot be sub-delegated by the
Chief Financial Officer.

This power is also subject to any directions
from the Finance Minister.

Page | 13

Table 3 – Investing Relevant Money
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 58 of the PGPA Act
Chief Financial Officer
-
-
Reference:
To invest relevant money in any
-
Section 22 of the PGPA Rule.
General Manager
Portfolio Budget, Accounting &
authorised investments.
-
DIIS Accountable Authority Instructions
Financial Policy

-

Financial Management, Property &
Note:
Please note specific positions.
Protective Security
The Accountable Authority is able to delegate

Chief Accountant
-
the power to invest relevant money in
-
authorising investments as prescribed under
SES 2
Director, Questacon
-
Part 5 of Schedule 1 of the Public
Q87001
Governance, Performance and Accountability
SES 1
General Manager, Questacon
(Finance Minister to Accountable Authorities
of Non-Corporate Commonwealth Entities)

Delegation 2014.

-
*
The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
number has been noted).

Page | 14

Table 4 – Contingent Liabilities
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 60 of the PGPA Act
Chief Financial Officer
-
5% , <$30,000,000
Reference:
To grant an indemnity, guarantee
General Manager
Portfolio Budget, Accounting &
Subject to: (a) the likelihood of
-
DIIS Accountable Authority Instructions

or warranty on behalf of the
Financial Policy
the risk occurring being less than
Note:
Commonwealth.
Financial Management, Property &
5%; and (b) the most probable
The exercise of this power is subject to the

Protective Security
expenditure that would need to
conditions specified in Part 6 of Schedule 1 of

Chief Accountant
-
be made if the event occurred is
the Public Governance, Performance and
SES 1 - 3
Deputy Secretaries, Head of Division,
less than $30,000,000.
Accountability (Finance Minister to
Accountable Authorities of Non-Corporate
General Managers
Commonwealth Entities) Delegation 2014

Chief Scientist – SES 2
Prescribed Official
*
Australian Small Business and Family
Head of Division (or equivalent)**
The positions listed in Column 2 can be held
Enterprise Ombudsman – SES 2*
by, but not limited to, the titles listed in
ARENA Chief Financial Officer – SES 1
Prescribed Official
Column 3 (unless a specific title or position
EL 2
Managers
5% , <$10,000,000
number has been noted).
Subject to: (a) the likelihood of

Prescribed officials:
the risk occurring being less than
Before a contracted individual can exercise a
5%; and (b) the most probable
delegation or obtain a Commonwealth credit
expenditure that would need to
card they must be prescribed as an official.
be made if the event occurred is
- Approval from an authorised delegate must
less than $10,000,000.
be sought for the contracted individual/non
EL 1
Assistant Managers
5% , <$5,000,000
APS engagement to be listed as a prescribed
Subject to: (a) the likelihood of
official on the department’s Prescribed
the risk occurring being less than
Officials Delegation Register.
- An arrangement must also be entered into
5%; and (b) the most probable
with the individual/non APS engagement to
expenditure that would need to
be listed as a prescribed official detailing the
be made if the event occurred is
powers, functions and/or duties which they
less than $5,000,000.
may exercise.
Prescribed officials
Contracted individuals/non-APS
The approval threshold / limit /
- After these requirements are met, an
engagements who have been listed as
conditions set out in the
individual listed as a prescribed official may
prescribed officials by an authorised
relevant prescribed official
exercise those powers, functions and/or
duties delegated to them in accordance with
delegate
arrangement
this instrument and their arrangement, and
consistent with the thresholds, limits and
conditions prescribed therein.


Page | 15

Table 5 – Debt Management
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 63 of the PGPA Act
Chief Financial Officer
-
Limit of Available Funds
Reference:
Power to authorise payment by
-
DIIS Accountable Authority Instructions
SES 1 - 3
Deputy Secretaries, Head of Division,
Limit of Available Funds
instalments or defer the time for

General Managers**
payment of amount owing to the
Note:
EL 2
Finance Managers – Corporate
$55,000
Generally restricted to delegates in their own
Commonwealth.
Network (or equivalent)
Division only, however, for Corporate Network

EL 2
Managers, AusIndustry
$55,000
Support Staff this would also cover the
Section 77 of the PGPA Act
Divisions they support.
Power to repay amount paid to
EL 2
Manager, Employment Framework and
$55,000

the Commonwealth.
CA12325
Health and Wellbeing
*

EL 2
Manager, People Services
$55,000
The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Allowing payment of instalments
EL 1
Assistant Manager, Pay and Conditions
$55,000
Column 3 (unless a specific title or position
and/or deferring the time of
Prescribed officials
Contracted individuals/non-APS
The approval threshold / limit /
number has been noted).
payments (incl determining
engagements who have been listed as
conditions set out in the

interest rate)
prescribed officials by an authorised
relevant prescribed official
**

Deputy Secretary includes Associate Secretary.
delegate
arrangement
Please note specific positions.

Head of Division (or equivalent) includes the
Section 11 of the Rule
Chief Financial Officer
-
Limit of Available Funds
General Manager ABCB.
Duty to recover debts.
SES 2 - 3
Deputy Secretaries & Head of Division
Limit of Available Funds

(This power is delegated under section
SES 1
General Managers**
$11,000
Prescribed officials:
110(1)(a))
- Before a contracted individual can exercise a

EL 2
Finance Managers – Corporate
$2,200
delegation or obtain a Commonwealth credit
Non-recovery (write-off) of debt
Network (or equivalent)
card they must be prescribed as an official.

Prescribed officials
Contracted individuals/non-APS
The approval threshold / limit /
- Approval from an authorised delegate must

engagements who have been listed as
conditions set out in the
be sought for the contracted individual/non
prescribed officials by an authorised
relevant prescribed official
APS engagement to be listed as a prescribed

official on the department’s Prescribed

delegate
arrangement
Officials Delegation Register.

- An arrangement must also be entered into
with the individual/non APS engagement to
be listed as a prescribed official detailing the
powers, functions and/or duties which they
may exercise.
- After these requirements are met, an
individual listed as a prescribed official may
exercise those powers, functions and/or
duties delegated to them in accordance with
this instrument and their arrangement, and
consistent with the thresholds, limits and
conditions prescribed therein.
Page | 16

Table 6 – Gifting of Relevant Property
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 66 of the PGPA Act
Chief Financial Officer
-
Limit of Available Funds
Reference:
To approve proposals to gift
-
DIIS Accountable Authority Instructions
SES 3
Deputy Secretaries**
Limit of Available Funds
relevant property.

SES 2
Director, Questacon
$25,000

Note:
Q87001
This delegation does not cover gifts of
Please note specific positions.
relevant property where:

-
the gift is expressly authorised by law or
where the property was acquired to use
as a gift  (refer to “Other Financial and
Policy Instructions – Table 4 – Gifting”
for delegations relating to giving gifts)
-
Gifts of relevant property other than
that which is expressly authorised by law
or which has been acquired to use as a
gift, are subject to the conditions
specified in the Public Governance,
Performance and Accountability (Finance
Minister to Accountable Authorities of
Non-Corporate Commonwealth Entities)
Delegation 2014 and the Asset
Management Manual
-
“relevant property” does not include
“relevant money”

*
The positions listed in Column 2 can be held
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
number has been noted).

**
Deputy Secretary includes Associate Secretary.

Page | 17

Table 7 – Payment of an Amount Owed at the Time of a Person’s Death
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 25 of the Rule
Chief Operating Officer
-
-
Reference:
To authorise the payment to a
-
DIIS Accountable Authority
person who the delegate
Instructions
Chief Financial Officer
-
-
considers should receive the

*
payment of an amount which, at
SES 1
General Manager, People and Planning
-
The positions listed in Column 2 can be held
the time of a person’s death, the
9277
Branch
by, but not limited to, the titles listed in
Commonwealth owed to the
Column 3 (unless a specific title or position
person.
number has been noted).

Please note specific positions.

Page | 18

Other Financial and Policy Instructions
(Accountable Authority to Officials)

Table 1 – Act of Grace Requests Coordinator
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Act of Grace Requests Coordinator
Chief Financial Officer
-
-
Reference:
To coordinate act of grace
-
DISER Accountable Authority Instructions
requests

Page | 19

Table 2 – Disposal of Relevant Property
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Disposal of Relevant Property
SES 3
Deputy Secretaries**
-
Reference:
To approve the disposal of
-
DISER Accountable Authority Instructions
relevant property

SES 2
Head of Division (or equivalent)
-

*
The positions listed in Column 2 can be held
Please note specific position.
SES 1
General Manager, Australian Building
-
by, but not limited to, the titles listed in

7033
Codes Board
Column 3 (unless a specific title or position
number has been noted).

**
Deputy Secretary includes Associate Secretary

Page | 20

Table 3 – Cash Advances (including Petty Cash and Cash Floats)
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
To make a payment of relevant
APS 3 – EL 2
Trade Measurement Executive/Regional Offices
$1,000

money from advances held by Petty
Cash Advance Holders.
APS 3 – EL 1
Trade Measurement Operational Centres
$200

Petty Cash
NMI – Trade Measurement Services
Section (Trial Purchases Only)

Petty Cash
Prescribed officials
Contracted individuals/non-APS engagements who have
The approval threshold / limit
Prescribed officials:
Prescribed Officials
been listed as prescribed officials by an authorised
/ conditions set out in the
Before a contracted individual can exercise a

delegate
relevant prescribed official
delegation or obtain a Commonwealth credit
arrangement
card they must be prescribed as an official.
- Approval from an authorised delegate must
be sought for the contracted individual/non
APS engagement to be listed as a prescribed
official on the department’s Prescribed
Officials Delegation Register.
- An arrangement must also be entered into
with the individual/non APS engagement to
be listed as a prescribed official detailing the
powers, functions and/or duties which they
may exercise.
- After these requirements are met, an
individual listed as a prescribed official may
exercise those powers, functions and/or
duties delegated to them in accordance with
this instrument and their arrangement, and
consistent with the thresholds, limits and
conditions prescribed therein.


Page | 21

Table 4 – Gifting
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description*
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Giving Gifts
SES 3
Deputy Secretaries**
Limit of Available Funds
Reference:
-
DISER Accountable Authority
Chief Scientist – SES 2
Prescribed Official
Limit of Available Funds
Instructions
SES 2
Head of Division (or equivalent)
$500

SES 1
General Managers
$300
*
EL 2
Finance Managers – Corporate Network
$100
The positions listed in Column 2 can be held
Accountable Authority’s Personal Assistant
-
$100
by, but not limited to, the titles listed in
Column 3 (unless a specific title or position
AusIndustry State and Territory Managers
-
$100
number has been noted).

**
Deputy Secretaries includes Associate
Secretary

Note:
The Accountable Authority, Deputy
Secretaries and Chief Scientist may approve
gifts for amounts exceeding $500 (GST
inclusive) per gift.

Page | 23

Table 5 – Power to Issue Departmental Policies (including amendments to the Accountable Authority Instructions and Financial Delegations)
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
To issue Departmental Policies
Chief Financial Officer
-
-
1.
The Chief Financial Officer is
consistent with the Accountable
authorised to approve changes to the
Authority Instructions and the
department’s Accountable Authority
PGPA Framework
Instructions and Financial Delegations
that are editorial or cosmetic, not
impacting on the current policies,
processes or procedures, including
(but not limited to):

name change resulting
from Machinery of
Government changes or
departmental restructures;

amendments to links and
references (including but
not limited to release of
Department of Finance
policies/information;

formatting.
2.
The Procurement and Financial Policy
Section is authorised to make and
approve amendments to
Departmental Polices that are
editorial or cosmetic, not impacting on
the current policies, processes or
procedures, including (but not limited
to):

name change resulting
from Machinery of
Government changes or
departmental restructures;

amendments to links and
references (including but
not limited to release of
Department of Finance
policies/information;

formatting.

Page | 24

Table 6 – Entering into Arrangements Relating to Other CRF Money with Persons Outside of the Commonwealth
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
Section 29 of the Public
Chief Financial Officer
-
-
Approval from the relevant delegate must
Governance, Performance and
be sought prior to seeking approval to
Accountability Rule 2014
General Manager
Portfolio Budget, Accounting & Financial
-
commit relevant money (e.g. PGPA Act s23)

Policy
or entering into the arrangement.

Approval to enter into
Financial Management, Property &

arrangements relating to Other
Protective Security
CRF Money with persons outside
of the Commonwealth.

Page | 25

Table 7 – Prescribing Officials for Non-Corporate Commonwealth Entities
Column 1
Column 2
Column 3
Column 4
Column 5

Powers, Functions and Duties
Position
Title/Description
Approval
Rules, Notes, Directions and/or

Threshold/Limit/Conditions
Instructions
(GST inclusive)
To list a contracted
Chief Financial Officer
-
-
Note:
individual/non-APS engagements
- Before a contracted individual can
as a prescribed official
exercise a delegation or obtain a
General Manager
Portfolio Budget, Accounting & Financial
-
Commonwealth credit card they must be
Policy
prescribed as an official.
Financial Management, Property &
- Approval from an authorised delegate
Protective Security
must be sought for the contracted
individual/non APS engagement to be listed
as a prescribed official on the department’s
Prescribed Officials Delegation Register.
- An arrangement must also be entered into
with the individual/non APS engagement to
be listed as a prescribed official detailing
the powers, functions and/or duties which
they may exercise.
- After these requirements are met, an
individual listed as a prescribed official may
exercise those powers, functions and/or
duties delegated to them in accordance
with this instrument and their
arrangement, and consistent with the
thresholds, limits and conditions prescribed
therein.


Page | 26

Document Outline