FOI 25.26 0450 Documents Disclosure Log Part2.pdf

DISCLOSURE LOG - FOI 25/26-0450

FOI 25/26-0450
DISCLOSURE LOG - FOI 25/26-0450
OFFICIAL
Contents
1. Executive Summary
3
2. Definitions
3
3. Evaluation Team
5
4. Evaluation Process
6
4.1
Stage 1 - Screening for Compliance
6
4.2
Evaluation Criteria
6
4.3
Stage 2 – Technical Evaluation Process and Outcomes
8
4.3.1  Summary of Evaluation Criterion 1 – Capability and Experience
9
4.3.2  Summary of Evaluation Criterion 2 – Capacity and Resourcing
10
4.3.3  Summary of Evaluation Criterion 3 Outcomes - Methodology and
Program
11
4.3.4  Summary of Evaluation Criterion 4 Outcomes – Disability Commitment14
4.3.5  Summary of Evaluation Criterion 5 Outcomes – Environmental
Sustainability Plan (SESP)
15
4.3.6  Summary of Evaluation Criterion 6 Outcomes – Indigenous Participation
Plan (IPP)
16
4.4
Stage 3 – Financial Evaluation Process and Outcomes
17
4.5
Solvency, compliance, and NDIA Procurement Policy requirements
19
4.6
Verification Activities
19
4.7
Stage 4 - Value for Money Process
20
5. Value for Money Determination
22
6. Compliance of the evaluation process with NDIA policies
23
7. Recommendations
23
Appendix A – Scoring Guide
24
Appendix B – Assessment of Risk
29
ndis.gov.au
Evaluation Report – PROC-5000
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FOI 25/26-0450
DISCLOSURE LOG - FOI 25/26-0450
OFFICIAL

1.  Executive Summary
On Monday 9 December 2024, the National Disability Insurance Agency (NDIA) issued
an open Approach to Market (ATM) for the provision of Project Management Contract
Administrator (PMCA) Services for design and construction works to deliver the fit-out
of:
•  s22(1)(a)(ii) - irrelevant material
,
•  Ground Floor, 2-12 Macquarie St, Parramatta NSW 2150,
•  Level 3, 67 Albert Road, Chatswood NSW 2067
The ATM was sent to three (3) suppliers on the Whole of Australian Government
(WoAG) Property Services Coordinated Procurement (PSCP) Panel (SON3460620)
At the ATM Closing Time, 12 noon (Canberra time) 20 January 2025, two
submissions were received from:
a) s47G - business information
b)
The  evaluation was  conducted in  accordance  with  the  Evaluation Plan ,  with  the
Evaluation Team determining that the submission from s47G - business information  represents
value for money due its demonstrated understanding of the NDIA's requirements, its
high standard  of  capability  and  experience  and  its  detailed  works  program  and
methodology. Notably, they have allocated three project managers so that the three
projects can be run concurrently to ensure project delivery in a timely fashion.
Further, the pricing structure was considerate and realistic which places them as the
preferred and successful tenderer.
2.  Definitions
The definitions related to this Evaluation Report are below:
Adviser
means any external adviser appointed by the NDIA in
relation to the Procurement including, but not limited to,
legal, probity and other expert Advisers.
Approach to Market or
as defined in the Commonwealth Procurement Rules
ATM
(CPRs), means any notice inviting Potential Suppliers
to participate in a procurement which may include a
request for tender, request for quote, request for
expression of interest, request for information or
request for proposal.
ndis.gov.au
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Conflict of Interest
means, for the purposes of this Evaluation Report,
where a person or their immediate family member has
an interest or relationship which affects, or may be
perceived as affecting, the ability of that person to
undertake their professional, contractual, or public duty
in an impartial manner.
Evaluation Plan
means the plan that outlines the process for evaluating
Submissions received in response to the ATM.  It also
outlines the names, roles and responsibilities of the
Evaluation Team and Advisers involved in the
evaluation process.
Evaluation Team
means the team appointed by the NDIA to undertake
the evaluation of Submissions.
Financial Delegate
is the delegate with the financial authorisation (in
accordance with section 9 of the NDIA Accountable
Authority Instructions and Financial Authorisations) to
enter into a contract on behalf of the NDIA for the
products / services sought.
Potential Supplier
as defined by the CPRs, means an entity or person
who may respond to an approach to market.
Procurement Adviser
means the officer in the Procurement Branch who
provides an advisory role to the procurement process
to ensure it is undertaken in accordance with the
CPRs, NDIA Procurement Policy, relevant Resource
Management Guides (external), and the NDIA Probity
Protocol.
Procurement Manager
the person with the authority to lead the procurement
team and procurement activity. The Procurement
Manager is usually a representative from the business
area who is seeking the procurement.
Procurement Owner
is the business area Branch Manager or other senior
executive (if a separate person to the Financial

Delegate) who has oversight of the procurement
activity.
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DISCLOSURE LOG - FOI 25/26-0450