30 August 2016
In reply please quote:
FOI Request FA 16/08/00885
File Number: ADF2016/41972
Naomi
Sent via email: xxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx
Dear Naomi
Freedom of Information – notice that applicant is liable to pay a charge (s.29(1))
This letter refers to your request received by the Department of Immigration and Border
Protection (the Department) on 14 August 2016, seeking access under the
Freedom of
Information Act 1982 (the FOI Act) to the following documents:
‘
Incident Detail Report 1-2S9SAJ from the Department's Compliance, Case
Management, Detention and Settlement Portal. I also request any documents
attached to the detailed report.’
I am writing to advise you of my decision that you are liable to pay a charge for processing
this request. I am an officer authorised under s.23(1) of the FOI Act to make decisions in
relation to FOI requests, including the decision to impose a charge.
As provided under s.29 of the FOI Act and the
Freedom of Information (Charges)
Regulations 1982 (the Regulations), I have undertaken a preliminary assessment of the
amount of charges you are liable to pay and have assessed that to be $14.50.
Basis for my preliminary assessment of the charge
I have assessed the work the Department would need to do to process your request and
have calculated the following breakdown of charges.
Document estimate
The document within the scope of your request is one document.
Number of relevant documents: 1 document
Number of relevant pages: 1 page
6 Chan Street Belconnen ACT 2617
PO Box 25 BELCONNEN ACT 2616 • Telephone: 02 6264 1111 • Fax: 02 6225 6970 • www.border.gov.au
2
Processing charges
Search and retrieval
Task
Time (hours)
Cost @ $15/hr
Search and retrieval of relevant electronic and registry files
0.17
$2.50
Search and retrieval of relevant pages in file
0.75
$11.25
Preparation of schedule of documents
0.05
$0.75
Search and retrieval subtotal
0.97
$14.50
Decision making
Task
Time (hours)
Cost @ $20/hr
Examination of documents
0.08
$1.67
Preparation of documents for release
0.08
$1.67
Consultation with third parties
0.00
$0.00
Preparation of notice of access decision
3.02
$60.32
Decision making subtotal (before deduction of 5 free hours) 3.18
$63.65
Decision making subtotal (after deduction of 5 free hours)
0.00
$0
Estimated totals and deposit
Estimated total
$14.50
Deposit required
$0.00
The time you have to respond and what you need to do
The FOI Act provides you with 30 days to respond, in writing, to this notice, which is
30 September 2016.
Therefore, by 30 September 2016, you must do one of the following things:
• agree to pay the charge;
• contend that the charge has been wrongly assessed, or should be reduced or not
imposed and explain your reasons; or
• withdraw your request.
In deciding whether a charge should be reduced or not imposed, s.29(5) of the FOI Act
requires me to take into account:
• whether payment of the charge, or part of it, would cause you financial hardship
• whether giving access to the document is in the general public interest or in the
interest of a substantial section of the public
• any other relevant matter.
Please note that if you do not provide a written response by 30 September 2016, your
request will be taken to have been withdrawn (by you) under s.29(2) of the FOI Act.
Payment
As the charge is less than $100, you won’t be required to pay a deposit.
The charge in full can be paid by cheque, money order, credit card or Electronic Funds
Transfer (EFT).
Cheques and money orders should be made payable to "Collector of Public Monies DIBP"
and sent to:
3
Freedom of Information Section
Department of Immigration & Border Protection
PO Box 25
BELCONNEN ACT 2616
If you wish to pay by credit card, please fill out the attached credit card authorisation form and
forward to Freedom of Information Section at the above address, or email to xxx@xxxxxx.xxx.xx.
If you wish to pay by Electronic Funds Transfer (EFT) the Department’s bank account details
are as follows:
Bank:
CBA
BSB:
062987
Account Number:
10016044
Account Name:
DIBP Official Administered Direct Credit Receipts Account
When making the transfer you will need to quote the number of your request –
FA 16/08/00885 - so that your payment can be identified by our Finance area. Failure to do
so may result in payments not being identified as FOI related and could result in processing
delays.
Please advise FOI if you have made the payment by direct credit, so that we can contact the
Finance area and ensure they issue a receipt. You should also be aware that payments by
direct credit are not processed in real time. There is at least a one day delay when payment
is paid into the Department's account and notification of the payment is received via our bank
account statement.
Processing period suspended
The period for processing your request is suspended from the day that you are deemed to
have been ‘notified’ of the charge and resumes on:
• the day you indicate that you ‘agree’ to pay the charge or
• the day on which this agency makes a decision not to impose a charge.
You may indicate your agreement to pay the charge by either paying the deposit or paying
the charge in full.
Contacting the FOI Section
If you wish to discuss this matter, I can be contacted using the details provided below.
Yours sincerely
Signed electronically
Karla Guidos
Freedom of Information Section
Department of Immigration and Border Protection
Email
xxx@xxxxxx.xxx.xx
