Official travel
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completed MR form is sent to the email address of the "Approver" and "Traveller" pending approval.
The MRF for the Member is approved by the relevant Panel Head, Presiding Member or the President,
the Associates travel is approved by the Member.
Single day travel/travel within commuting distance from your place of work
Single day travel is defined as official travel for a period of not less than 10 hours and not involving an
overnight stay. Members and Associates are
only entitled to reimbursement of reasonable expenses
incurred, excluding taxis, parking, subject to the production of receipts.
Where a Member (and Associate) visits an onsite location within a commutable distance from the Fair
Work Commission an online MRF
must be completed.
Completing a movement acquittal form
Upon return to the Commission, a Movement Acquittal Form (MAF)
must be completed and submitted
to the Travel Clerk, whether or not there is a claim for additional expenses incurred. For reimbursement
of any expenses incurred receipts must be scanned and attached to the MAF.
Urgent travel
The MRF is to be approved prior to travel being undertaken. It is acknowledged that in some cases
travel is 'Urgent', and prior approval is not always possible. Reasonable effort should be made to
ensure approval is received before travel and accommodation is booked.
Urgent travel is where there are less than two working days between the need for travel being
identified and the travel itself and where efforts to obtain travel/expenditure approvals have been
exhausted. Urgent travel bookings must be made consistent with the requirements of this guide,
including lowest practical fare requirements.
Emergency Expenditure Approval List
If urgent travel expenditure approval has not been provided the Associate should contact by phone and
forward the MRF to one of the
Emergency Expenditure Approval Contact below for approval.
Multiple return trips
A MRF is to be completed for all return travel (e.g. Melbourne-Sydney-Melbourne). If there are two
return trips to home base another MRF needs to be completed for the second part of the travel with
another MR number.
Regional Hearings
Prior to a matter being listed in a regional location approval is required for any additional expenditure
that will be incurred prior to the completion of the MRF.
If the travel is for a Member to participate in an onsite visit and there are no additional costs (apart
from the requisite travel), the usual travel approval arrangements apply.
Additional expenses include:
Booking a venue: The additional cost for the use of a non-Fair Work Commission site, if the venue
requires the payment of a fee for the use of the facility. Refer to the intranet at Proceedings-Country
venues for a list of country venues where the Fair Work Commission hearings and conferences can
be held.
Interpreter: The additional cost for the services of an interpreter. If an interpreter is required, a
quote can be obtained by contacting the interpreter services in your location and providing them
with the particulars of the request. A list of interpreter services for each State is available on the
intranet.
If an interpreter is required consider whether they are able to participate via video conference or
the telephone to help reduce associated expenditure.
Expenditure approval must be granted before the matter can be listed and travel arranged.
Official travel
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Official travel
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Movement Acquittal Form
All Movement requisitions raised must be "acquitted" i.e. evidence of the travel undertaken as originally
approved. A MRF
must be acquitted even if travel was not undertaken.
Once travel has been undertaken or cancelled (i.e. return to home base), the travel recorded on the
MRF is to be acquitted by completing the electronic MAF available on the intranet under Popular forms,
and Submitted. This will be sent to the Travel Clerk. You must record:
any changes or if the travel was not undertaken i.e. times, flight numbers and dates
any incidental expenditure incurred -receipts should be scanned to verify actual expenditure that
was not covered by the allowance;
scan and attach all boarding passes, train tickets, copies of self-drive car rental agreements, any
incidental receipts; and CabCharge receipts.
Completing a Movement Acquittal Form
Members travel must be acquitted as soon as practicable after travel as they are not reimbursed
Official travel
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