7 March 2017
In reply please quote
FOI Request FA 17/02/00726
File Number ADF2017/22343
Mr James SMITH
Sent via email: xxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx
Freedom of Information request
Dear Mr Smith,
This letter refers to your request received on 16 February 2017 seeking access under the
Freedom of Information Act 1982 (the Act) to the following documents:
I request the document(s) which describe the data provided to the external
organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements
put to staff for a vote.
The scope of this request is limited only to those ballots undertaken for enterprise
agreements which were proposed to take effect after 30 June 2014.
The document shall describe the data given to the ballot agent. For example,
employee name, employee identification number, employee email address, etc. I
exclude the data for specific employees here; I am only after the 'meta-data'.
This letter is to provide you with the decision which is at Attachment A – Decision Record.
There are two documents within the scope of your request. These documents are detailed in
Attachment B - Schedule of Documents.
FOI Legislation
A copy of the FOI Act is available for your reference from:
www.legislation.gov.au/Browse/ByTitle/Acts/InForce/0/0/Principal
Review rights Internal review
If you disagree with the decision, you have the right to apply for an internal review of the
decision. If you wish to make a request for internal review this must be sent within 30 days of
being notified of the decision. Where possible please attach reasons why you believe review
of the decision is necessary. The internal review will be carried out by an officer other than
the original decision-maker and the Department must make a review decision within 30 days.
6 Chan Street Belconnen ACT 2617
PO Box 25 BELCONNEN ACT 2616 • Telephone: 02 6264 1111 • Fax: 02 6225 6970 • www.border.gov.au
2
Applications for review should be sent to:
Freedom of Information
Department of Immigration and Border Protection
PO Box 25
BELCONNEN ACT 2617
Or by email to: xxx.xxxxxxx@xxxxxx.xxx.xx
Review by the Office of the Australian Information Commissioner
You may apply directly to the Australian Information Commissioner for a review of the
decision. You must apply in writing within 60 days of this notice. For further information about
review rights under the FOI Act please see FOI fact sheet 12 ‘
Freedom of information – Your
review rights’, available online at www.oaic.gov.au
How to make a complaint about the handling of your FOI request
You may complain to the Australian Information Commissioner if you have concerns about
how the department has handled your request under the FOI Act. Information about how to
submit a complaint is also available at www.oaic.gov.au .
Contacting the FOI section
If you wish to discuss this matter, I can be contacted using the details provided below.
Yours sincerely
(signed electronically)
Helen Simons
FOI Officer
Freedom of Information, Privacy & Records Management Branch
Department of Immigration and Border Protection
Email: xxx@xxxxxx.xxx.xx
Attachment(s)
Attachment A – Decision Record
Attachment B – Schedule of Documents
Attachment C – Documents released
Attachment A
DECISION RECORD
Request Details
FOI Request FA 17/02/00726
File Number ADF2017/22343
Original scope of request
1. On 16 February 2017 you requested:
I request the document(s) which describe the data provided to the external
organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements
put to staff for a vote.
The scope of this request is limited only to those ballots undertaken for enterprise
agreements which were proposed to take effect after 30 June 2014.
The document shall describe the data given to the ballot agent. For example,
employee name, employee identification number, employee email address, etc. I
exclude the data for specific employees here; I am only after the 'meta-data'.
Documents in scope
2. There are two documents within the scope of your request. These documents are
detailed in Attachment B - Schedule of Documents and attached as Attachment C –
Documents released.
Authority to make decision
3. I am an officer authorised under section 23 of the FOI Act to make decisions in respect of
requests to access documents or to amend or annotate Departmental records.
Information considered
4. In reaching my decision, I have considered the following:
• The
Freedom of Information Act 1982;
• The documents as listed in the Schedule of Documents;
• Consultations with relevant business areas; and
• The Australian Information Commissioner’s guidelines relating to access to
documents held by government; and consultations with relevant Departmental
business areas.
6 Chan Street Belconnen ACT 2617
PO Box 25 BELCONNEN ACT 2616 • Telephone: 02 6264 1111 • Fax: 02 6225 6970 • www.border.gov.au
2
Decision
5. There are two documents within the scope of your request and these are released to you
in full.
(signed electronically)
Helen Simons
Authorised decision maker
Department of Immigration and Border Protection
Email: xxx@xxxxxx.xxx.xx
7 March 2017
