If not delivered return to PO Box 7820 Canberra BC ACT 2610
15 September 2017
Our reference: LEX 31395
Mr Justin Warren
By email only:
xxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx Dear Mr Warren
Freedom of Information Request - Charges
I refer to your revised request, dated 5 September 2017 and received by the Department of Human
Services (the
department) on the same date, for access under the
Freedom of Information Act
1982 (the
FOI Act) to the following:
'I am requesting documents that a reasonable person would consider to be outputs of
fulfilling the contracts.
Documents specified in the contracts as Deliverables would fall within the scope, but the
actual contract document itself would not.
Other documents that a reasonable person would consider as analogous to a Deliverable,
even though not explicitly specified as such, would also fall within the scope.
For Contract 1, this would be reports or similar documents that provide the findings of
Data61 in its "retrospective analysis of the design and implementation of the OCS that was
in use at the time by DHS, and suggested possible improvements to the system."
For Contract 2, this would be reports or similar documents that provide the technical "advice
provided by Data61 [in] addressing how to construct and validate data-driven models and
make decisions under uncertainty".
For Contract 3, this would also be reports or similar documents that provide the technical
"advice provided by Data61 [in] addressing how to construct and validate data-driven models
and make decisions under uncertainty’".
Preliminary Assessment of the Charge
I am advised that the department has in its possession three documents with 97 pages relevant to
your request.
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In accordance with section 29 of the FOI Act, I have decided that you are liable to pay a charge for
the processing of your request. My preliminary assessment of that charge is $255.10 calculated as
follows:
Search and retrieval time: 2.9 hours, at $15.00 per hour:
$43.50
Decision-making time (*after deduction of 5 hours): 10.58 hours,
at $20.00 per hour
$211.60
TOTAL
$255.10
*The FOI Act provides that the first five hours of decision-making time are free of charge and this is reflected in the
calculation.
Please note that the payment of the charge does not guarantee access to unredacted documents,
or access to the documents within scope at all.
Required Action
If you would like the department to continue processing your request, you must notify the
department in writing within 30 days of receiving this notice that you:
a) agree to pay the charge;
b) wish to contend that the charge:
i. has been wrongly assessed; or
ii. should be reduced or not imposed; or
iii. both
c) withdraw the request for access.
If you do not provide a written response in accordance with one of Options (a), (b) or (c) above
within 30 days of receiving this notice, your request will be taken to have been withdrawn under
section 29(2) of the FOI Act.
Alternatively you may wish to refine the scope of your FOI request. If you would like to discuss this
please contact me for assistance.
Further information on options (a), (b) and (c) is set out below.
Option (a) - pay the charge
As the charge exceeds $100, you are required to pay a deposit of $63.78, being 25% of the
assessed charge, within 30 days of receiving this notice. You may, of course, elect to pay the
charge in full at this point.
The amount due should be paid by cheque or money order made out to the Collector of Public
Monies. Please quote the reference number FOI LEX 31395 with your payment.
Should you elect to pay the charge please email
xxx.xxxxx.xxxx@xxxxxxxxxxxxx.xxx.xx once you
have posted your cheque or money order to advise us of your payment.
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Department of Human Services
Option (b) - seek reduction or non-imposition of the charge
You may contend that the charge has been wrongly assessed, or should be reduced or not
imposed. Section 29(5) of the FOI Act provides that, in deciding whether to reduce or not to impose
a charge, the decision-maker must take into account any relevant reasons, including whether
payment of the charge, or part of it, would cause your organisation financial hardship, and whether
the giving of access to the documents is in the general public interest or in the interest of a
substantial section of the public.
If you wish to contend that the charge has been wrongly assessed or should be reduced or not
imposed, please set out your reasons and the evidence in support of your reasons as clearly as
possible. If you believe that payment of the charge would cause your organisation financial
hardship, please provide sufficient details of your financial circumstances to enable the
decision-maker to make a well-informed decision in this regard.
Option (c) - withdraw your request
If you wish to withdraw your request you may do so in writing.
Time limits for processing your request
Section 31 of the FOI Act provides that where a notice is sent to an applicant regarding the payment
of a charge in respect of a request, the time limit for processing the request is suspended from the
date the notice is received until either:
(a) the day following payment of the charge (in full or the required deposit); or
(b) if applicable, the day following the notification to the applicant of a decision not to impose
the charge.
Address for correspondence
Please send all correspondence regarding your FOI request to me at the following address:
FOI Legal Team
Department of Human Services
PO Box 7820
CANBERRA ACT 2610
Or by email to
xxx.xxxxx.xxxx@xxxxxxxxxxxxx.xxx.xx
Publication of information in the FOI disclosure log
Information released under the FOI Act may be published in a disclosure log on the department's
website. Section 11C of the FOI Act requires this publication, subject to certain exceptions,
including where publication of personal, business, professional or commercial information would be
unreasonable.
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Department of Human Services
Further assistance
If you have any questions please email
xxx.xxxxx.xxxx@xxxxxxxxxxxxx.xxx.xx.
Yours sincerely
Jack
Authorised FOI Decision Maker
Freedom of Information Team
FOI and Litigation Branch Legal Services Division
Department of Human Services
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Department of Human Services
