From:
Andrew Clegg
To:
Marcus Grzechnik
Cc:
Anthony Ainsworth; Gillian Hirth
Subject:
SCOPE - Project Brief - Waste Storage - Yallambie 29-11-2017 [SEC=UNCLASSIFIED]
Date:
Wednesday, 29 November 2017 4:55:27 PM
Attachments:
SCOPE - Project Brief - Waste Storage - Yallambie 29-11-2017.docx
Hi Marcus,
As discussed, please find attached scope that I was intending to use for obtaining a building
design quotation.
It needs to be circulated for comment/input.
Regarding stakeholders - I was intending to request a review from the following:
Stephen Long – RHS, s 47E - operations Shane – IM, Martin Legal, Tony – RHS, WHS and RSO – Peter
Taylor, Silvio – ESS. Please let me know if there are any more etc and then I will circulate the
draft for comment/input.
Thanks
Andrew Clegg
Facilities Manager
Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
by ARPANSA under FOI
Released
Project Brief & RFQ– Waste Storage Area
Yallambie
Project
Name:
Waste Storage Area - Yal ambie
Date:
29/11/2017
Release:
DRAFT FOR
COMMENT
Author:
A.Clegg
Owner:
A.Clegg
Container:
TBA
Revision Date
Previous Revision
Date
Summary of Changes
Changes
Marked
16/11/2017
V0
Draft
-
29/11/2017
V1
Draft for Comment & Stakeholder engagement
-
Project Definition:
The ARPANSA Yal ambie Facility is located at 619 Lower Plenty Road, Yallambie, Vic 3085. It is proposed
to create a Waste Storage Area at this site located in the rear ground floor s 47E - operations Some minor
construction works are required to increase the size and capacity of the proposed waste storage area.
s 47E - operations
by ARPANSA under FOI
These works are broadly to extend the internal block wall of the Modular Room into the
Request for Quotation ( RFQ):
A quotation is required to provide a detailed design and documentation to al ow sourcing of 3 quotations from
builders to fulfil ARPANSA governance requirements. Quotation due 15 December 2017*.
The quotation should include :
• Production of Drawings ( Both .dwg and .pdf format) for tender/construction and as-built issues.
Released
• Production of a Scope of works for builder
• Al owance for the Designer to liaise with Building Surveyor and arrange permit documentation for
ARPANSA
• Design to comply with Commonwealth Requirements including safety in design.
619 Lower Plenty Road, Yallambie VIC 3085
38–40 Urunga Parade, Miranda NSW 2228
xxxx@xxxxxxx.xxx.xx
+61 3 9433 2211
PO Box 655, Miranda NSW 1490
arpansa.gov.au
+61 2 9541 8333
• Confirmation that floor loadings would be adequate.
• Design issue date 15/01/2018*
• Final inspection of construction with ARPANSA and assistance with defect listings.
Project Functionality:
The proposed waste storage area in the s 47E - operations wil be to house 210 drums of building material
waste. drums used for this storage are of the 44 gallon type drums. These wil be transported to ARPANSA
on “Chep Type” pallets. Each pallet wil contain 4 drums. Each drum is rated at XXX kg* and mass of
contents wil not exceed this. A detailed drum manifesto ( Via ANSTO) wil be available with drum
referencing contents and weights. ARPANSA wil take ownership of drum and contents. This information is
separate to this document. For the purposes of project design and construction the maximum drum loading
of XXX kg* shall be assumed.
The waste storage area in the s 47E - operationswil require removal of existing equipment, sealing of floors
and wall penetrations and painting. The final arrangement wil include instal ation of air flow, appropriate
locking, local alarms and shelving to accommodate drums.
Drum configuration inside the proposed expanded s 47E - operationsnew Waste Storage Room is for:
• A lower level of drums on pallets to be mounted on the concrete floor.
• A second higher level is proposed to be mounted on shelving directly above the lower level
of drums.
• Drum location and placement is to facilitate regular visual inspections, air circulation and
accessibility for any future drum/pallet handling via a forklift.
* Requires confirmation by Project Manager (MG).
Building Changes:
by ARPANSA under FOI
No Change:
Door from Plant s 47E - operations ( Electric kara lock)
Courtyard
Basement Linac area
Plant Room Ramp
Internal roof above s 47E - operations to be extended across new wal .
Released
Changes:
Extend s 47E - operations – Refer Attachment A.
Document title
2 of 18
Engineering consultant engagement and report for core dril ing and floor loadings and wal strength for
proposed drums and racking.
Core dril ing for chiller unit pipe rerouting
Remove data and electrical cable trays.
New s 47E - operationswalls.
Internal roof above modulator room to be extended across new wal s.
Seal wal and floor penetrations. ( Leaving space for data cable runs and draw wires. Suggested approach is
inserting steel bridge to maintain cable route and pour/seal with cement.
Ceiling, wall and floor caul seal, prep and paint.
Chiller:
Existing Linac Chil er Unit MTA EVO 051 ( Located in s 47E - operations :
• Relocation/recommissioning and Split system pipe rerouting. Location in cooling tower area (
Level 1)
• Install 3 phase outdoor switched socket switchable for Chil er Unit ( MTA EVO 051) 7.90kW
• Install basic galvanised iron / colour-bond roof in cooling tower area covering. Function is to cover
Chil er Unit ( MTA EVO 051)
• Positioning – allocation to leave adequate space for a further new linac similar chil er unit to be
instal adjacent in separate project during April – June 2018.
• Supply/instal of piping, Armaflex insulation associated with Chil er relocation
by ARPANSA under FOI
Fire Systems:
Fire Systems Upgrades where required for compliance ( Consolidation of alarms, out of date sprinkler head
replacement, thermal and smoke detector replacement if necessary).
If necessary upgrades of legacy for present day code compliance).
Building Certifier ( including Fire Systems )
Released
Security:
Security Systems – TBA – requires input.
Document title
3 of 18
Mointoring Alarms:
Install 3 wireless Radon detectors. Position to be discussed with ARPANSA . ( Corentium Pro Airthings units)
Detectors). requires confirmation (SL input).
Electrical:
Install - 3 Phase weather proof supply suitable for 7.9kW installed in L1 Cooling Tower area.
Retain existing GPOs in original s 47E - operations
areas where possible. No further
GPO’s to be instal ed in s 47E - operations
Replace s 47E - operations Lighting with energy efficient LED lighting. One way switching if one door.
Al circuits shall be labelled. Al switches and GPO’s shal be labelled with the source distribution board number
and circuit number.( Eg
“DBU1 – CB 23”)
Wiring to be completed at AS3000 with a certificate of Electrical Safety for any works provided.
Ventilation:
No heating or cooling requirements – Air flow only.
Air Conditioning review and report on venting arrangements and airflow changes. Proposed to have design 6
air changes an hour with 5 l/s. per sq m floor area to comply with AS/NZS 1668.
Air Supply fans supply/install. Two air supply units located on ground floor ( two units specified for
by ARPANSA under FOI
redundancy). operation to be instal ed to existing building Building Management System( BMS ) system with
push local and SMS alarm notifications.
One exhaust vent only ( no fan)located at ceiling level at opposite site of room. Exhaust fan final venting via
roof and shal be weatherproof. (Flashing sealing around supply and exhaust penetrations).
Fire Systems:
To be configured to suit occupancy and should be consistent with previous stages and also building purpose
Released
eg exit lights, fire extinguishers, smoke detectors, sprinklers as appropriate.
Document title
4 of 18
Data/Alarms:
IM ( SLP to review and add any input).
Alarm to BMS as detailed in “Ventilation” section.
Floor Coverings:
Sealed and painted concrete floor finish. Colour - Grey.
Doors
One door to remain into plant room ramp area. Functionality – smal forklift and personell access.
To be confirmed as compliant with Building Code. If non-compliant designer to provide economic solution.
Building Code
Builders to comply with the Australian Building and Construction Commission as per work for Commonwealth
entities. web link - https://www.abcc.gov.au/building-code/funding-entities.
by ARPANSA under FOI
Construction Access:
• Rear Basement double secure door via plant room ramp to s 47E - operations
• Ramp to be a common or shared space for staff and maintenance contractors.space
• Construction zone anticipated to be from the door from plant room ramp to s 47E - operations.
• Appropriate signage/barrier/temporary hording is anticipated in the s 47E - operations to zone off the
construction area for safety..
• Work to be completed in business hours. 0700 – 1700 Monday to Friday.
• Note Shutdown period of 22/12/2017 to 4/01/2017
Released
Health & Safety Considerations
Document title
5 of 18
As is typical for this age of building asbestos is present in some areas. The ARPANSA asbestos register is
included for inspection.
Most electrical circuits are well label ed. However all electrical circuits should be tested to confirm source and
state. Please note that ARPANSA require any ceiling ceiling grid should be inspected and tested to ensure
during construction works that this does not become electrically energised/live.
Fire and smoke detector isolations, augmentations and re commissioning is via written approval from
ARPANSA Facility Manager. 5 days notice is requested for large non routine works.
Security:
Refer Attachment D: Construction Access & Security – Yallambie.
Records:
ARPANSA Records - Hard Copy Facility drawings are available for inspection and a copy can be provided
electronical y. However this is by person and by arrangement.
Service Provider Records:
These remain the property of ARPANSA at al times ( both .dwg and .pdf).
Electronic files in .dwg and .pdf file formats shal be provided to client ARPANSA at the fol owing stages (i)
Tender/Quote (i ) Issued for Construction Stage & (i I) As-Built Stage
by ARPANSA under FOI
Released
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by ARPANSA under FOI
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by ARPANSA under FOI
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by ARPANSA under FOI
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by ARPANSA under FOI
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Released
From:
Gillian Hirth
To:
Marcus Grzechnik
Cc:
Andrew Clegg; Anthony Ainsworth
Subject:
Re: SCOPE - Project Brief - Waste Storage - Yallambie 29-11-2017 [SEC=UNCLASSIFIED]
Date:
Thursday, 30 November 2017 6:31:53 AM
Hi Marcus
We’ve consulted reasonably well before proceeding down this pathway and most of EG
have a level of awareness that we are planning to store onsite. As far as options, we really
only had the s 47E - operationsor Yallambie. We decided whilst this might be more
expensive up front the longer term benefit of control and fewer management overheads
was beneficial.
I’m happy to provide info as required.
Thanks
Gillian
Sent from my iPhone
On 29 Nov 2017, at 22:08, Marcus Grzechnik <xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx>
wrote:
Hi G,
No worries.
I foresee we will be asked if we have considered all options - everyone will
have an idea, and we need to have the answers.
I’ll chat with Andrew on what has come before and we may need to huddle
before release for comment.
Andrew, do we have a timescale for release?
M
by ARPANSA under FOI
Sent from my iPhone
On 29 Nov 2017, at 9:56 pm, Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
wrote:
Hi Marcus,
Re: s 47E - operatagree, he is one of the key stakeholders to manage for
this project. Took the opportunity and mentioned it to s 47E - operattoday.
Released
This was just in passing really - particularly the extension of the
store s 47E - operations
I wasn't sure he was aware of
that recent development either. So he is aware of it now. Would
you be able to assist with arranging a more formal briefing? I am
happy to support if required. Possibly a SCF session would be
required also.
Regards
Andrew Clegg
Facilities Manager
ARPANSA
0418 645 596
On 29 Nov 2017, at 5:02 pm, Marcus Grzechnik
<xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx> wrote:
Hi Andrew,
I think that we possibly need to include
.
s 47E - ope
Is he aware
of the proposed area? Also, do we need to include Reg
Branch or is this too soon? Jim Scott?
Marcus
From: Andrew Clegg
Sent: Wednesday, 29 November 2017 4:55 PM
To: Marcus Grzechnik
<xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx>
Cc: Anthony Ainsworth
<xxxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx>; Gillian Hirth
<xxxxxxx.xxxxx@xxxxxxx.xxx.xx>
Subject: SCOPE - Project Brief - Waste Storage -
Yallambie 29-11-2017 [SEC=UNCLASSIFIED]
Hi Marcus,
As discussed, please find attached scope that I was
intending to use for obtaining a building design
quotation.
by ARPANSA under FOI
It needs to be circulated for comment/input.
Regarding stakeholders - I was intending to request a
review from the following:
Stephen Long – s 47E - operations Shane – IM, Martin
Legal, Tony – RHS, WHS and RSO – Peter Taylor, Silvio –
ESS. Please let me know if there are any more etc and
then I will circulate the draft for comment/input.
Released
Thanks
Andrew Clegg
Facilities Manager
Australian Radiation Protection and Nuclear Safety
Agency
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
by ARPANSA under FOI
Released
From:
Gillian Hirth
To:
Marcus Grzechnik
Cc:
Tone Doyle; Andrew Clegg
Subject:
RE: Waste Store Expansion - SWOT Analysis [SEC=UNCLASSIFIED]
Date:
Monday, 18 December 2017 11:25:11 AM
Attachments:
SWOT - waste storage expansion GH.DOCX
image002.png
image003.png
image004.png
Hi Marcus,
I’ve added some comments. Happy to discuss.
Cheers,
Gillian
From: Marcus Grzechnik
Sent: Wednesday, 13 December 2017 3:04 PM
To: Gillian Hirth <xxxxxxx.xxxxx@xxxxxxx.xxx.xx>
Cc: Tone Doyle <xxxx.xxxxx@xxxxxxx.xxx.xx>; Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Subject: Waste Store Expansion - SWOT Analysis [SEC=UNCLASSIFIED]
Hi Gill (cc others for info but comments/edits are welcome),
Please find attached the updated SWOT analysis for the expansion of ARPANSA’s low-level waste
holdings as discussed this morning.
I’ve considered five options, of which two are clearly superior. These are;
· Expansion of the current s 47E - operationsroom – a request for a quote on design has been
sent out today. Whilst it would minimise disruption (the room is empty), time and cost
are two significant threats to this option.
· Use of s 47E - operations area. This would involve consolidation of material in the
s 47E - operations and subsequent relocation into the s 47E - operatio room described above. The
relocation of the
may be required before relocation to maximise the space.
s 47E - operations
by ARPANSA under FOI
If you are satisfied with this analysis I’d be happy for it to be distributed to EG, but we also need
to consider CM’s position in taking the regulatory decision.
Additionally, are you happy that I can approach RSB to initially discuss both options, approvals
required and the question of transport I would like to discuss any ‘deal breakers’ for either
option before we invest further time and possibly money.
With transport, my assumption is that once it leaves Melbourne Uni we ‘own’ it, and therefore
are responsible for transport and associated costs. I’d like to determine who and how we can
undertake the transport and beginning to put this into place.
Released
Finally, Thomas is in the office until fairly late this afternoon – I’ve notified him that a
communication to staff will possibly be coming directly from you.
Thanks very much,
Marcus
Dr Marcus Grzechnik
Director
Monitoring and Emergency Response Section
Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road,
Yallambie, Victoria, 3085 Australia
Phone: +61 3 9433 2292 I
Mobile: +61 422 351 516
Email: xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
by ARPANSA under FOI
Released
(ventilation ducting is
s 47E - operations
quite low)
by ARPANSA under FOI
Released
From:
Andrew Clegg
To:
Marcus Grzechnik
Subject:
Emailing: Copy of D1727986 ARPANSA-PM-TMP-003_Project Costing [SEC=UNCLASSIFIED]
Date:
Thursday, 11 January 2018 4:45:09 PM
Attachments:
Copy of D1727986 ARPANSA-PM-TMP-003_Project Costing.xlsx
Hi Marcus
As requested this is the estimate on the original Chiller room s 47G - business construction works as it was deemed
that the 100 or so drums could be accommodated. ( Iay have HPE'd it also)
Some costs in here could be useful. Let me know if we need anything else.
Regards
Andrew
by ARPANSA under FOI
Released
Name
Labour rate
Cost Build up:
APS1
5
6,516
E
s 47G - busin
stimate 13/09/2017
APS2
6
4,693
5
,152
• Ceiling, wall and floor prep and paint $5152.00 Fixed (doesn t include floor plates and caulk sealing)
APS3
7
4,405
1
,480
• Supply and install of 8 LED Battens as direct replacement for Flouro s $1480.00 Fixed
APS4
8
2,758
6
,137
• Corentium Pro Airthings (Radon Detectors) 3 of $6137.00 Fixed
APS5
8
9,290
5
,000
• s 47G - business
APS6
1
00,984
6
,463
• Exhaust fan s 47G - business $6463.00 Fixed
EL1
1
25,651
1
29,420.32
3
,769.52
0.03
2
,070
• Flashing sealing around Exhaust and intake penetrations $2070.00 Arbitrary
EL2 lower 1
53,265
3
,000
• Core drilling for pipe rerouting $3000.00 Fixed
EL2 upper 1
74,242
• Supply/install of piping, Armaflex insulation in prep for Chiller
SES1
2
20,571
1
0,300
relocation $10300.00 Fixed
SES2
2
81,854
8
,090
• Chiller relocation/recommissioning and Split system pipe rerouting $8090.00 Fixed*
SES3
3
79,357
1
,890
• Smoke detector upgrade/assignment to main FIP $1890.00 Arbitrary
• s 47G - business
1
0,400
s 47G - business
*No allowance has been made for a supplementary circulating pump should one be required. Our belief is that all will be well and an upgrade will not be required
s 47G - business
ARPANSA Facilities additional items
5
,000 s 47G - business
5
,000
3
0,000 s 47G - business
High Level Estimate at this stage only TBC
2
0,000 s 47G - business High Level Estimate at this stage only TBC
119,982
by ARPANSA under FOI
Released
ARPANSA-PM-TMP-003
General
Project number (if known):
Idea/Project name:
New Waste Storage Area – Yal ambie
Proposer/Project Manager:
Gil ian Hirth
Project Owner:
Gil ian Hirth
Section:
Start date:
18/09/2017
End date:
31/12/2017
Duration:
Labour
FTE
$$
Name
Level
2017/18
2018/19
2019/20
2020/21
2017/18
2018/19
2019/20
2020/21
e.g. Sonia Veldhoven
EL1
0.
20
-
-
-
25,
884
-
-
-
EL1
-
-
-
-
-
-
-
-
-
-
-
-
Total labour
0.
20
-
-
-
25,
884
-
-
-
Suppliers expenditure
Type
2017/18
2018/19
2019/20
2019/20
Training
-
IT
-
Legal Services
-
Running Expenses
-
Domestic travel
-
International travel
-
Contractors/consultants
119,
982
Total operating expenditure
119,
982
-
-
-
Capital expenditure
Item
2017/18
2018/19
2019/20
2019/20
Capital item #1
Capital item #2
Total capital expenditure
-
-
-
External revenue
Customer
2017/18
2018/19
2019/20
2019/20
Customer #1
-
-
-
-
Customer #2
-
-
-
-
by ARPANSA under FOI
Total external revenue
-
-
-
-
Total annual project cost (net of income)
145,
866
-
-
-
Released
Project Costing v1.0
ARPANSA-PM-TMP-003
