From:
Andrew Clegg
To:
s 47F - privacy
Cc:
Marcus Grzechnik
Subject:
PO for Comrez Linac Chiller Relocation [SEC=UNCLASSIFIED]
Date:
Friday, 18 May 2018 4:15:45 PM
Attachments:
PUO004814-0.pdf
Hi s 47F - priv
Please find attached PO for Comrez to relocate the existing Chiller on site to the water cooling
tower area. This PO number should be stated on invoices.
Please complete works by 30 June 2018 and invoice prior to end of FY.
Thanks
Regards
Andrew Clegg
Facilities Manager
Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
by ARPANSA under FOI
From: Nicole Mason
Sent: Friday, 18 May 2018 2:55 PM
To: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Subject: PO for Comrez Linac Chiier Relocation [SEC=UNCLASSIFIED]
Released
From:
Marcus Grzechnik
To:
Sarsha Collett
Subject:
Fwd: PO for Comrez Linac Chiller Relocation [SEC=UNCLASSIFIED]
Date:
Friday, 18 May 2018 5:34:36 PM
Attachments:
PUO004814-0.pdf
ATT00001.htm
Hi Sarsha,
Can we please include in the PMAG update?
Cheers,
Marcus
Sent from my iPhone
Begin forwarded message:
From: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Date: 18 May 2018 at 4:15:43 pm AEST
To: s 47F - privacy
Cc: Marcus Grzechnik <xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx>
Subject: PO for Comrez Linac Chiller Relocation
[SEC=UNCLASSIFIED]
Hi s 47F - priv
Please find attached PO for Comrez to relocate the existing Chiller on site to the
water cooling tower area. This PO number should be stated on invoices.
Please complete works by 30 June 2018 and invoice prior to end of FY.
by ARPANSA under FOI
Thanks
Regards
Andrew Clegg
Facilities Manager
Australian Radiation Protection and Nuclear Safety Agency
Released
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
From: Nicole Mason
Sent: Friday, 18 May 2018 2:55 PM
To: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Subject: PO for Comrez Linac Chiier Relocation [SEC=UNCLASSIFIED]
FOI
under
ARPANSA
by
Released
From:
Sarsha Collett
To:
Marcus Grzechnik
Cc:
$ARPANSA PMAG
Subject:
RE: PO for Comrez Linac Chiller Relocation [SEC=UNCLASSIFIED]
Date:
Monday, 21 May 2018 7:41:41 AM
Attachments:
image001.png
Hi Marcus,
The PMAG update includes the project documents presented to the EG, i.e. the Project
Managers are responsible for preparing the project documentation (such as progress reports) for
review/collation by PMAG.
The PO update for the chiller unit upgrade should be included in a Progress Report for that
project. I can put this item down for an update at the next EG if you like and will send Andrew a
reminder closer to the date to complete the report.
Kind regards,
Sarsha
Sarsha Collett
Director, Performance and Governance
Corporate Office
ARPANSA
(03) 9433 2430
From: Marcus Grzechnik
Sent: Friday, 18 May 2018 5:35 PM
To: Sarsha Collett <xxxxxx.xxxxxxx@xxxxxxx.xxx.xx>
Subject: Fwd: PO for Comrez Linac Chiller Relocation [SEC=UNCLASSIFIED]
Hi Sarsha,
by ARPANSA under FOI
Can we please include in the PMAG update?
Cheers,
Marcus
Sent from my iPhone
Begin forwarded message:
From: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Released
Date: 18 May 2018 at 4:15:43 pm AEST
To: s 47F - privacy
Cc: Marcus Grzechnik <xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx>
Subject: PO for Comrez Linac Chiller Relocation
[SEC=UNCLASSIFIED]
Hi s 47F - priv
Please find attached PO for Comrez to relocate the existing Chiller on site to the
water cooling tower area. This PO number should be stated on invoices.
Please complete works by 30 June 2018 and invoice prior to end of FY.
Thanks
Regards
FOI
Andrew Clegg
Facilities Manager
Australian Radiation Protection and Nuclear Safety Agency
under
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
ARPANSA
From: Nicole Mason
Sent: Friday, 18 May 2018 2:55 PM
To: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
by
Subject: PO for Comrez Linac Chiier Relocation [SEC=UNCLASSIFIED]
Released
From:
Marcus Grzechnik
To:
Sarsha Collett
Subject:
RE: PO for Comrez Linac Chiller Relocation [SEC=UNCLASSIFIED]
Date:
Monday, 21 May 2018 8:28:00 PM
Attachments:
image001.png
Yes, that is fine… we can include it in the next report to the EG.
Marcus
FOI
From: Sarsha Collett
Sent: Monday, 21 May 2018 7:42 AM
To: Marcus Grzechnik <xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx>
Cc: $ARPANSA PMAG <xxxx@xxxxxxx.xxx.xx>
Subject: RE: PO for Comrez Linac Chiller Relocation [SEC=UNCLASSIFIED]
Hi Marcus,
under
The PMAG update includes the project documents presented to the EG, i.e. the Project
Managers are responsible for preparing the project documentation (such as progress reports) for
review/collation by PMAG.
The PO update for the chiller unit upgrade should be included in a Progress Report for that
project. I can put this item down for an update at the next EG if you like and will send Andrew a
reminder closer to the date to complete the report.
Kind regards,
Sarsha
ARPANSA
Sarsha Collett
Director, Performance and Governance
Corporate Office
by
ARPANSA
(03) 9433 2430
From: Marcus Grzechnik
Sent: Friday, 18 May 2018 5:35 PM
To: Sarsha Collett <xxxxxx.xxxxxxx@xxxxxxx.xxx.xx>
Subject: Fwd: PO for Comrez Linac Chiller Relocation [SEC=UNCLASSIFIED]
Hi Sarsha,
Released
Can we please include in the PMAG update?
Cheers,
Marcus
Sent from my iPhone
Begin forwarded message:
From: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Date: 18 May 2018 at 4:15:43 pm AEST
To: s 47F - privacy
Cc: Marcus Grzechnik <xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx>
Subject: PO for Comrez Linac Chiller Relocation
[SEC=UNCLASSIFIED]
Hi s 47F - priv
Please find attached PO for Comrez to relocate the existing Chiller on site to the
water cooling tower area. This PO number should be stated on invoices.
Please complete works by 30 June 2018 and invoice prior to end of FY.
Thanks
Regards
Andrew Clegg
Facilities Manager
Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
by ARPANSA under FOI
http://www.arpansa.gov.au
From: Nicole Mason
Sent: Friday, 18 May 2018 2:55 PM
To: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Subject: PO for Comrez Linac Chiier Relocation [SEC=UNCLASSIFIED]
Released
From:
Andrew Clegg
To:
s 47F - privacy
Cc:
Marcus Grzechnik
Subject:
FW: ARPANSA Storage Facility Ventilation-Yallambie - ARPANSA Comments [SEC=UNCLASSIFIED]
Date:
Friday, 25 May 2018 2:13:08 PM
Attachments:
SKM-1.pdf
Waste Store Ventilation Design ARPANSA Comments 2018-05-25.pdf
Hi s 47F - privacy
Please find the waste store ventilation comments from ARPANSA.
Regards
Andrew Clegg
Facilities Manager
Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
Regards
Andrew Clegg
From: s 47F - privacy
by ARPANSA under FOI
Sent: Wednesday, 23 May 2018 9:22 AM
To: Andrew Clegg <xxxxxx.xxxxx@xxxxxxx.xxx.xx>
Subject: Fwd: ARPANSA Storage Facility Ventilation-Yallambie
Hi Andrew
Hope you are doing well. Please find attached the mechanical ventilation design for the proposed storage
area, please view and get back to me at your earliest possible so we can proceed with it.
Kind regards
s 47F - privacy
Released
A. S. Building Consultants
Email sent using Optus Webmail
From:
Marcus Grzechnik
To:
Andrew Clegg; Peter Harty; Duncan Butler
Cc:
Gillian Hirth
Subject:
Waste Store & s 47E - operations[SEC=UNCLASSIFIED]
Date:
Tuesday, 29 May 2018 12:06:00 PM
Attachments:
image002.png
image003.png
image004.png
Hi All,
Peter and I met today regarding possible controls and procedures on the s 47E - operations in
the waste store.
Whilst a physical column within the store is probably the easiest option and guarantees that the
area would not be occupied, it would reduce the capacity of the store for an activity that is an
occasional occurrence.
Our preferred procedure going forward is the following;
· An ‘exclusion zone’ marked on the floor. Drums would be stacked over this, and any
drums placed over this area should be appropriately marked.
· Electronic notification in the case of s 47E - operations This could be either (or both);
o
s 47E - operat
To the operator of the
(that the store is occupied),
o To the store as a flashing light (that the s 47E - operationsis set to vertical).
·
s 47E - operation
Appropriate operational controls, such as notification that the
will be used in the
s 47E - operations on a certain day.
I’m happy to discuss any further suggestions and the pros & cons of options above, but in the
meantime Andrew and I can discuss logistics.
Cheers,
Marcus
by ARPANSA under FOI
Dr Marcus Grzechnik
Director
Monitoring and Emergency Response Section
Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road,
Yallambie, Victoria, 3085 Australia
Phone: +61 3 9433 2292 I
Mobile: +61 422 351 516
Email: xxxxxx.xxxxxxxxx@xxxxxxx.xxx.xx
Released
http://www.arpansa.gov.au
From:
Andrew Clegg
To:
Marcus Grzechnik; Leannda Coote
Subject:
FW: ARPANSA Waste Store Project - Invitation to Quote and documentation [SEC=UNCLASSIFIED]
Date:
Friday, 15 June 2018 3:08:12 PM
Attachments:
Waste Store - Builder Contacted for a RFQ 15-06-2018.docx
FYI
I have sent this this afternoon to 5 builder for quotation. I have spoken with 4 of the 5 ( with 1
message outstanding). The attachment include the builder’s details.
FOI
Regards
AC
From: Andrew Clegg
Sent: Friday, 15 June 2018 3:04 PM
under
Subject: ARPANSA Waste Store Project - Invitation to Quote and documentation
[SEC=UNCLASSIFIED]
As discussed - please find building design documentation associated with the ARPANSA Waste
Store Project.
Documentation attached:
· CONSTRUCTION RFQ - ARPANSA Yallambie Waste Store 14-06-2018
· Final Plans - ARPANSA
· ARPANSA Engineering Drawing
· ARPANSA Mechanical Engineering Plan 1
· ARPANSA Mechanical Engineering Plan 2
ARPANSA
· NPC and Police Check Information Sheet
Please review and contact myself around inspecting the site. You will notice there are three
by
dates nominated that are preferred. If this is not possible, please advise for other arrangements.
Any questions please do not hesitate to contact myself.
Regards
Andrew Clegg
Released
Facilities Manager
Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road, Yallambie, VIC 3085, AUSTRALIA
Mobile 04 1864 5596
email xxxxxx.xxxxx@xxxxxxx.xxx.xx
http://www.arpansa.gov.au
FOI
under
ARPANSA
by
Released
Construction RFQ– Waste Storage Area
Yallambie
Project
Waste Storage Area - Yallambie
Name:
Date:
14/06/2018
Release:
Issue as RFQ
A.Clegg
Author:
A.Clegg
Owner:
2017/01479(08)
Container:
Previous Revision
Changes
Revision Date
Summary of Changes
Date
Marked
14/06/2018
V0
Initial
-
Project Overview:
The ARPANSA Yallambie Facility is located at 619 Lower Plenty Road, Yallambie, Vic 3085. It is proposed
to create a Waste Storage Area at this site located in the rear ground floor s 47E -
Some minor
construction works are required to increase the size and capacity of the proposed waste storage area.
These works are broadly to extend the internal block wall of the s 47E - operations
.
by ARPANSA under FOI
Request for Quotation (RFQ):
A quotation is required to provide construction sourcing from builders to fulfil ARPANSA governance
requirements.
Quotation due 26 June 2018
Site availability for Inspection for Quoting:
Released
Confirm prior with ARPANSA Facility Manager on 0418645596 for the following times:
Tuesday 19/06/2018 between 08.30am – 09.00am
Wednesday 20/06/2018 between 11.30am – 12 noon
Monday 25/06/2018 between 08.30am – 09.00am
619 Lower Plenty Road, Yallambie VIC 3085
38–40 Urunga Parade, Miranda NSW 2228
xxxx@xxxxxxx.xxx.xx
+61 3 9433 2211
PO Box 655, Miranda NSW 1490
arpansa.gov.au
+61 2 9541 8333
Project documentation includes:
Design
Architectural drawings/plans
Engineering drawing/plans
Mechanical drawings/plans
Asbestos Register
Police Check Information PowerPoint
Project Timing:
Project Timing for completion /issue of Certificate of Occupancy by 30 August 2018
Project Considerations:
No Planning Permit will be required
Building Permit will be arranged bys 47F -
C/- AS Building Consultants
Suite1, 418-428 Bell Street Pascoe Vale Victoria 3044 Tel: 9078 9207 E-Mail: xxxxxxxxxxx@xxxxxxxx.xxx.xx
Building Certifier (including Fire Systems ) will be s 47F -
C/- AS Building Consultants
Certificate of Occupancy to be issued as appropriate by relevant Building Surveyor s 47F -
C/- AS Building
Consultants
Other projects and construction works will be undertaken around the facility during this time. These will
include fault attendance and access and routine maintenance contractors .
by ARPANSA under FOI
Noisy works to be prior to 0900 weekdays.
Project Functionality:
The proposed waste storage area in the s 47E -
will be to house 210 drums of building material
waste. Drums used for this storage are of the 44-gallon type drums. These will be transported to ARPANSA
on “Chep Type” pallets. Each pallet wil contain four drums. Each drum is rated at maximum of 220 kg and
mass of contents will not exceed this. Of note is that whilst this is the maximum drum load and weight some
drums may be significantly lighter than this due to contents being lighter weight (e.g. wood beams). A
detailed drum manifesto (via ANSTO) will be available with drum referencing contents and weights. For the
purposes of project design and construction, the maximum drum loading of 220 kg shall be assumed.
s 47E -
Released
The waste storage area in the
will require removal of existing equipment, sealing of floors
and wall penetrations and painting. The final arrangement will include installation of air flow, appropriate
locking, local alarms and shelving to accommodate drums.
Document title
2 of 18
Drum configuration inside the proposed expanded modulator room/new Waste Storage Room is for:
A lower level of drums on pallets to be mounted on the concrete floor.
A second, higher level, is proposed to be mounted on shelving directly above the lower level
of drums. For design purposes it should be assumed that a third level of shelving is included
so that the drums may be arranged three-high.
Drum location and placement is to facilitate regular visual inspections, air circulation and
accessibility for any future drum/pallet handling via a forklift (e.g. Crown model 25WRTL102
or similar unit).
Building Changes:
No Change:
Door from s 47E - operations
(Existing electric “Kara” brand lock is installed and will remain)
Courtyard
Basement Linac area
Plant Room Ramp
Changes:
Extend s 47E -
– Refer Attachment A.
New s 47E -
walls.
Internal roof above modulator room to be extended across new walls.
by ARPANSA under FOI
Seal wall and floor penetrations. (leaving space for data cable runs and draw wires). Suggested approach is
inserting steel bridge to maintain cable route for future cable runs and caulk/seal with cement. Inspection
recommended.
Ceiling, wall and floor caulk seal, prep and paint.
Make good to existing.
Demolition:
Removal of small intenal goods lift
Removal of non compliant ladder
Released
Remove data and electrical cable trays.
Document title
3 of 18
Chiller:
Existing Linac Chiller Unit MTA EVO 051 (located ins 47E -
) will be removed by others (Comrez)
prior to site construction works.
Fire Systems:
Refer to design drawings and documentation.
Security:
Security Systems – Existing electric door combination locks is adequate and no change required.
Radon Monitoring Alarms:
Supply with project 3 wireless Radon detectors. (Corentium Pro Airthings units) Detectors). Information
available upon request.
Unit information is available via the following link: https://airthings.com/us/
Electrical:
Retain existing GPOs in original s 47E - operations
areas where possible. No further
GPO’s to be instal ed in Modulator Room.
Replace s 47E -
lighting with energy efficient LED lighting. Ighting shall be wired in two banks
( 2 switches) and controlled at one position with a neon indicator ).
by ARPANSA under FOI
All circuits shall be labelled. All switches and GPO’s shal be labelled with the source distribution board number
and circuit number.( Eg
“DBU1 – CB 23”)
Wiring to be completed at AS3000 with a certificate of Electrical Safety for any works provided.
Ventilation:
Refer to design drawings and documentation.
Released
Builder to provide of a set of “No Volt” contacts on the exhaust fan motor to al ow others to connect monitoring
of the associated fan motor. ( Other parties to provide this monitoring and integration with the internal BMS
system).
Document title
4 of 18
Fire Systems:
Refer to design drawings and documentation.
Data/Alarms:
Refer to design drawings and documentation.
Floor:
Refer to design drawings and documentation.
Doors
Refer to design drawings and documentation.
Building Code
Builders to comply with the Australian Building and Construction Commission as per work for Commonwealth
entities and associated contract clauses (see https://www.abcc.gov.au/building-code/funding-entities).
Construction Access / Misc:
Rear Basement double secure door via plant room ramp to s 47E -
.
Ramp to be a common or shared space for staff and maintenance contractor’s space
Construction zone anticipated to be from the door from plant room ramp to s 47E -
.
Appropriate signage/barrier/temporary hording is anticipated in the linac control room & also the
internal courtyard to zone off the construction area for safety.
by ARPANSA under FOI
Generally access inside building will be limited to construction zone,
Work to be completed during business hours. 0700 – 1700 Monday to Friday.
Weekend work generally to be avoided.
Please note rear of building will have the presence of other contractors maintenance and other
projects.
Builders to provide their own amenities.
Released
Health & Safety Considerations
As is typical for this age of building asbestos is present in some areas.
The ARPANSA asbestos register is included for inspection.
Document title
5 of 18
Most electrical circuits are well labelled. However all electrical circuits should be tested to confirm source and
state. Please note that ARPANSA require any ceiling grid should be inspected and tested to ensure during
construction works that this does not become electrically energised/live.
Fire and smoke detector isolations, augmentations and re-commissioning is via written approval from
ARPANSA Facility Manager. 5 days notice is requested for large non routine works and should be via an
impairment notice.
Security:
Refer Attachment D: Construction Access & Security – Yallambie.
Records:
ARPANSA Records - Hard Copy Facility drawings are available for inspection and a copy can be provided
electronically. However, this is by person and by arrangement.
Service Provider Records:
These remain the property of ARPANSA at all times (both .dwg and .pdf).
Electronic files in .dwg and .pdf file formats shall be provided to client ARPANSA at the following stage;
(i)
As-Built Stage
Incumbent Suppliers
The follow list includes incumbent suppliers that may be contacted & utilised if the builder wishes.
These parties hold site experience, inductions and valid police checks.
Mechanical/General Property – Comrez – s 47F - privacy
Electrical – KBP Electrical – s 47F - privacy
Fire Systems – Fire Security Services – s 47F - privacy
s 47F - privacy
by ARPANSA under FOI
Plumbing – Viney Plumbing –
RFQ Response:
Template to be completed by invited parties please refer Attachment E: RFQ Response Template.
Released
Document title
6 of 18
Attachment C – Photographs:
FOI
under
ARPANSA
by
Document title
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under
ARPANSA
by
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FOI
under
ARPANSA
by
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