FOI 24816 Document final.pdf

Register of Gifts Received
Note 1   Refer to TRIM record 0658431E DVA Guidelines for the Acceptance of Gifts and Benefits
Note 2   Gifts of a value in excess of $50 need to be reported to the Deputy Commissioner or General Manager, and recorded in the Register of G fts.
Approximate Value of Gift
Date Received
Received By
(see note 2)
Description of Gift
Reported to Senior Officer (name)
Additional Comments
s 47E(c), s
13/12/2010
Jason s 47E(c), s 47E(d)
$60
Hamper
Mike
Donated to staff Christmas Party
47E(d)
14/12/2010
Jean s 47E(c), s 47E(d)
$80
Wine package
Mike
Donated to staff Christmas Party
14/12/2010
Ken
$80
Wine package
Mike
Donated to staff Christmas Party
14/12/2010
Rosamaria s 47E(c), s 47E(d
$80
Wine package
Mike
Donated to staff Christmas Party
14/12/2010
Lorraine s 47E(c), s 47E(d)
$90
Hamper
Mike
Donated to staff Christmas Party
16/12/2010
Debbie s 47E(c), s 47E(d)
$20
Mini Hamper
Mike
Donated to staff Xmas Eve Morning Tea
14/12/2010
Lou s 47E(c), s 47E(d)
$20
Men's scarf
Mike
Kept by staff member
16/12/2010
Effie s 47E(c), s 47E(d)
$55
Cook Book
Letitia s 47E(c)  s 47E(d)
Kept by staff member
20/12/2010
Sean s 47E(c), s 47E(d)
$20
Mince Pies
Mike s 47E(c), s 47E(d)
Donated to staff Xmas Eve Morning Tea
21/12/2010
Sean
$40
Chocolates
Mike
Donated to staff Xmas Eve Morning Tea
22/12/2010
Hugh
$100
David Jones Christmas Gift Card
Ken s 47E(c), s 47E(d)
24/02/2011
Ray s 47E(c), s 47E(d)
$25
Wine package
Mike
Donated to staff social club
28/04/2011
Gail
$50
Display box housing a small gold nugget
Mike
Kept by staff member
2/05/2011
RAP Team
$100
Fresh cup cakes
Mike
Kept by team
9/06/2011
R&C VIC
$100
Food and wine hamper
Mike
Used at team afternoon tea during restack
4/07/2011
Mike s 47E(c), s 47E(d
$350
Framed Jeff Hook cartoon
Shane s 47E(c), s 47E(d)
A gift from the Sir Edward Dunlop Medical Research Foundation Board
1/08/2011
Natalie s 47E(c), s 47E(d)
$83
Inv tation from Oakton to WIC Dinner & Debate
GM Corporate Narelle s 47E(c), s
Staff member to attend
18/10/2011
Wendy
$100
Hamper
John  s 47E(c), s 47E(d)E(d)
Donanted to staff Christmas Party
14/11/2011
Natalie
$40
Chocolate Hamper
Narelle s 47E(c), s 47E(d)
Thank you gift distributed between ICT Applications Development Team.
5/12/2011
Narelle
$50
Visa Debit Card - $50 value
John s 47E(c), s 47E(d)
Donated to staff Social Club Christmas Party
5/12/2011
Narelle
$50
Visa Debit Card - $50 value
John
Donated to staff Social Club Christmas Party
15/12/2011
Bob s 47E(c)  s 47E(d)
$100
Telstra Phone
John
Donated to Staff Social Committee for Raffling in 2012
20/12/2011
Debbie s 47E(c), s 47E(d)
$50
Perishable food hampr
Mike
Donated to staff Xmas morning tea
19/12/2011
Lorraine s 47E(c), s 47E(d)
$50
Perishable food hampr
Mike
Donated to team for staff Xmas morning tea
21/12/2011
Sean s 47E(c), s 47E(d)
$100
2 x food hampers
Mike
Donated to team and Level morning tea
21/12/2011
B ll s 47E(c), s 47E(d)
$30
Christmas Card with Cash
John
Donated to Income Support/Bereavement Christmas Morning Tea Brisbane office
20/12/2011
Maureen s 47E(c), s 47E(d)
$150
Food and wine hamper
Judy
Donated to team X'mas Party and morning tea
21/12/2011
Bernice s 47E(c), s 47E(d)
$50
Food and wine hamper
Marilyn s 47E(c), s 47E(d)
Donated to team members
s 47E(c),
31/03/2012
Graeme s 47E(c), s 47E(d)
$150
Corporate seat at Brumby's game in Synergy box
Narelle
s 47E(d)
11/07/2012
Shane s 47E(c), s 47E(d)
$105
Macquarie Telecome Board Dinner
FAS CORP
Shan
attend - Better appreciation of proposed MT Data Centre of Fairbarn for PCEHR opportunities
24/07/2012
John s 47E(c), s 47E(d)
$120
Book entitled Neoclassical Architecture in Greece
Shane s 47E(c), s 47E(d)
Book o
n the Victorian Office
24/07/2012
Leo s 47E(c), s 47E(d)
$120
Book entitled Neoclassical Architecture in Greece
Shane
Book on display in the Victorian Office
13-Aug
Natalie s 47E(c), s 47E(d)
$100
WIC Winter Dinner & Debate
Shane
22-Oct
Shane s 47E(c), s 47E(d)
$120
2012 Pub ic Sector summit - Interactive roundtable & Three co FAS CORP
nvitation to join an exclusive invitation-only Public Sector Summit that will explore the
s
47E(c),  ncreasingly prevalent issue of cyber security
18/10/2012
Jenni s 47E(c), s 47E(d)
$60
Chinese silk scarf and art
FAS Rehab & Support - Sea
s 47E(c), s 47E(d)
s 47E(d)Retained by Jenni
7/11/2012
Shane s 47E(c), s 47E(d)
$50
Cordelata Christmas Celebrations Invite
FAS CORP
Shane attending
7/11/2012
Natalie s 47E(c), s 47E(d)
$50
Cordelata Christmas Celebrations Invite
CIO
Natalie attending
8/11/2012
Marilyn
$20
Scarf
Hadyn s 47E(c), s 47E(d)
20-Nov
Shane
$120
Telstra's Christmas celebrations
FAS CORP
Shane attending
25-Nov
A ison s 47E(c), s 47E(d)
$120
Telstra's Christmas celebrations
CIO
Alison attending
27/11/2012
Marilyn s 47E(c), s 47E(d)
$30
PVA pen & Christmas bauble
Hadyn s 47E(c), s 47E(d)
20/11/2012
Michaela s 47E(c), s 47E(d)
$120
Telstra's Christmas celebrations
CIO
Michaela attending
s 47E(c), s
20/11/2012
Tyler  s 47E(c), s 47E(d)
$120
Telstra's Christmas celebrations
Michaela
Tyler attending
20/11/2012
Ashleigh s 47E(c), s 47E(d)
$120
Telstra's Christmas celebrations
Michaela  47E(d)
Ashleigh attending
20/11/2012
Chris s 47E(c), s 47E(d)
$120
Telstra's Christmas celebrations
Michaela
Chris attending
20/11/2012
Malcolm s 47E(c), s 47E(d)
$120
Telstra's Christmas celebrations
Michaela
Malcolm attending
20/11/2012
Craig s 47E(c), s 47E(d)
$120
Telstra's Christmas celebrations
Michaela
Craig attending
3/12/2012
Shane s 47E(c), s 47E(d)
$50
Synergy Re-launch party
FAS CORP
Shane attending
3/12/2012
Alison s 47E(c), s 47E(d)
$50
Synergy Re-launch party
CIO
Alison attending
14/12/2012
CLU Team
$15
Choclates
DC
Kept by team
5-Dec
Desktop Project team
$80
Fuji Diaries
CIO
Kept by team
19/12/2012
DSHI Vic
$75
Hamper
Kept by team, perishable items
20-Dec
DSHI QLD
$400
Hamper
DC QLD
Kept by team, perishable items
21/12/2012
Andrew s 47E(c), s 47E(d)
$80
Gift box of o ive oils
FAS CORP
Donated to DVA Social Club
24/04/2013
CIO
$50
Oracle Spotlight Executive Lunch
FAS CORP
CIO attending
7/05/2013
Jennifer s 47E(c), s 47E(d)
$10
Box of chocolates
FAS H&CS
Kept - shared with staff, perishable item
14-May
CIO
$120
IT Leaders Roundtable
FAS CORP
CIO to attend, other Dept's CIO are also in attendance.
s
Gift Box from anonymous client. Includes   Bottle of
47E(c),
s 47E(c), s
26-Nov-13
Michelle s 47E(c)  s 47E(d)
$150
champagne, biscuits, dip, gourmet meat, cheese, chips etc)
Justin
Alison
s 47E(d)
Gifts shared w th Townsville Office in a morning tea.
12-Dec-13
Janice s 47E(c), s 47E(d)
$46
Eliunt Olive Oil gift pack
DC - NT (Leanne s 47E(c), s 47E(d) Donated to Social Club, to raffle
19-Dec-13
Lance
$15
7 sma l bottles smarties and 2014 calandar
DC -NT
Donated to staff

Register of Gifts Given
Approximate Value of
Delegate & Staff
Date Given
Received By
Gift (see note 2)
Description of Gift
(names)
Additional Comments

Register of Gifts Received - 2018/19 Financial Year
Note 1: Refer to TRIM record 17799992E - DVA People Policy - The Acceptance of Gifts, Benefits and Sponsorships
Note 2: Any gift or benefit accepted must be disclosed to an EMB member. Gifts valued in excess of $50 must be recorded in the Register of Gifts.
Note 3: Ensure entries to below table are in date order
Note 4: Ensure 'Disposal Option' column is completed - options are 'Accepted - Retained by employee', 'Accepted - dontated to ……', Accepted - displayed in office/etc', Declined - returned to organisation'
Approx
Reported to EMB
Date
Person
Value
Description
member (name)
Disposal Option
Comments
9/07/2018
Elly Jervis
$118
Taronga Zoo Family Pass
Mark Harrigan
Accepted- used for 2018 Trivia Night
Sponsor for Graduate run 2018 DVA Trivia Night. Awarded for Best
Dressed Individual.
9/07/2018
Elly Jervis
$200
Pedlar (Campbell) Voucher
Mark Harrigan
Accepted- used for 2018 Trivia Night
Sponsor for Graduate run 2018 DVA Trivia Night. Awarded for
Intermission Competition.
27/08/2018 John Reeday
$100
Limited Edition Cold Cast Bronze Figurine of the Wounded
Rick Carter
Accepted (on display at work and used for inspiration)
Digger from the Great War 1914-1918
I'm very proud and appreciative of the gift from a CCS Client

Register of Sponsorship Received
Note 1: Refer to TRIM record 0658431E DVA Guidelines for the Acceptance of Gifts, Benefits and Sponsorship
Note 2: Any sponsorship in excess of $50 but below $500 in value, including via the staff social club, is subject to approval by the relevant EMB business Division/DC member and must be recorded in this Register . Sponsorship
valued in excess of $500 is subject to the approval of the EMB, and must be recorded in this Register.
Approximate Value of
Reported to EMB
Date Received
Received By
Sponsorship (see note 2)
Description of Sponsorship
member (name)
Additional Comments
s 47E(c), s 47E(d)
s 47E(c), s 47E(d)
16/02/2015
Chris
$354 Accom for two people including breakfast
Shane
DVA Legacy Charity Golf Day Sponsorship - Roundhouse Hotels
20/02/2015
Chris
$300 Dinner Voucher - Italian & Sons
Shane
DVA Legacy Charity Golf Day Sponsorship - DTZ
20/02/2015
Chris
$60 Bottle of Devils Lair Merlot 2005
Shane
DVA Legacy Charity Golf Day Sponsorship - Shaw Building Grou
2/02/2015
Chris
$200 Pendo Pad 8
Shane
DVA Legacy Charity Golf Day Sponsorship - Paper Monkey
20/02/2015
Callum s 47E(c), s 47E(d)
$160 Four Solar Umbrellas
Shane
DVA Legacy Charity Golf Day Sponsorship - Pete's Golf Connec
DVA Legacy Charity Golf Day Sponsorship - Jigsaw Body
s 47E(c), s 47E(d)
20/02/2015
Chris
$425 Assessment and reformer golf sessions
Shane
Mechanics
DVA Legacy Charity Golf Day Sponsorship - Telstra - Major
s 47E(c), s 47E(d)
20/02/2015
Malcom
$500 Samsung Galaxy Pad - 4
Shane
raffle prize
2/02/2015
Chriss 47E(c), s 47E(d)
$285 Free Printing of Raffle Tickets
Shane
DVA Legacy Charity Golf Day Sponsorship - Kwik Kopy
13/02/2015
Malcom s 47E(c), s 47E(d)
$150 Prize Packs Branded bags and Fleece Jackets
Shane
DVA Legacy Charity Golf Day Sponsorship - Paxus
13/02/2015
Malcom
$150 Prize Packs
Shane
DVA Legacy Charity Golf Day Sponsorship - Fuji Xerox
19/02/2015
Kim s 47E(c), s 47E(d)
$275 Accom for two people
Shane
DVA Legacy Charity Golf Day Sponsorship - TFE Hotels
19/02/2015
Kim
$250 Free rental
Shane
DVA Legacy Charity Golf Day Sponsorship - Europcar
One night stay for two in an Executive Suite at the
Rex Hotel including buffet breakfast and
s 47E(c), s 47E(d)
15/09/2015
Tristan
$400 complimentary bottle of wine
Simon
DVA Spring Ball Raffle
30/09/2015
Jamie-Lee s 47E(c), s 47E(d)
$70 Dinner Voucher - Rama's F ji Indian Restaurant
Simon
DVA Spring Ball Raffle
13/10/2015
Amy s 47E(c), s 47E(d)
$39 Three small bags of coffee beans from ONA coffee
Simon
DVA Spring Ball Raffle
18/09/2015
Mohammeds 47E(c), s 47E(d)
$80 4 X Hoyts Woden movie tickets
Simon
DVA Spring Ball Raffle

(Premier Hotel)
p
tion

DVA GUIDELI 
NES FOR THE ACCEPTANCE OF GIFTS
AND BENEFITS

Contents
1.
Gifts and Benefits
2.
Accepting Fees
3.
Hospitality
4.
Sponsored Travel
5.
Entertainment
6.
Bribery and Related Offences
7.
Resources

1. GIFTS AND BENEFITS
The issue of whether or not an APS employee accepts a gift or benefit is not always
straightforward.

At times, particularly for senior employees, acceptance of offers of entertainment or
hospitality can provide valuable opportunities for networking with stakeholders.
However, for DVA to carry out its functions fairly, impartially and professionally,
and for the public to be confident that it will do so, DVA employees must be able to
demonstrate that they cannot be improperly influenced in the performance of their
duties by offers of gifts or other inducements.

When an employee receives an offer of a gift or benefit, it is important that they
consider the ethical issues involved and that there is an open and transparent
discussion within DVA at the appropriate level (ie. Secretary, General Manager,
Deputy Commissioners, Principal Member VRB or the Director OAWG) about the
merits of the offer, taking into account the relationship with the organisation making
the offer.

The main risk of accepting a gift or benefit is that it may result in an actual or
perceived conflict of interest. At the extreme, it could be perceived as a bribe, which
is an offence under the Criminal Code and a breach of the APS Code of Conduct.

When deciding whether to accept a gift or benefit, the reputation of the APS is
paramount. A useful test is for employees to consider how they might answer
questions from a parliamentary committee. If it would be embarrassing, it would be
prudent to decline the offer. In all cases where an employee is uncertain about
DVA Guidelines on Acceptance of Gifts and Benefits – Revised July 2010

whether they should accept a gift or benefit, they should discuss the matter with a
senior manager as indicated above.

It is not possible to establish set very rigid rules about accepting gifts or benefits as it
is contingent on the circumstances. In some instances accepting even minor benefits
may be construed as undermining public confidence—for example, when a tender
process is under way, or when DVA employees are administering legislation directly
affecting the individuals or organisations concerned.

A gift or benefit may include:
  offers of cash or shares
  gifts, such as bottles of wine, manufacturer's samples or personal items
  promotional materials, including clothing, books or compact discs
  sponsored travel
  benefits under loyalty schemes, such as frequent flyer schemes
  airline competition prizes
  meals or other hospitality
  accommodation and hire car discounts
  entertainment, such as meals, seats at sporting or theatre events or golf days
  discounts on commercial items
  free or discounted places on training and development courses (other than
contra-deals associated with the presentation of papers).

Acceptance of gifts or benefits will not usually be appropriate from a person or
company if they are:
  involved in a tender process with the agency, either for the procurement of
goods and services or sale of assets; or
  the subject of a decision within the discretionary power or substantial
influence of the DVA employee concerned.

Particular care should also be taken if:
  the person or organisation is in a contractual or regulatory relationship with
the Commonwealth
  the organisation's primary purpose is to lobby Ministers, Members of
Parliament or agencies.

If a gift or benefit is accepted, it is prudent to disclose or register its approximate
value. All valuable gifts or benefits should be registered.

It should not be assumed, however, that gifts of minor value are acceptable. Even
token gifts that carry a company's logo can create, in some circumstances, a perceived
conflict of interest. For example, an employee from a purchasing area wearing
clothing bearing the logo of a particular supplier could send a very inappropriate
message to competing organisations.

2. ACCEPTING FEES
Generally, it is expected that DVA employees will not accept outside payment for
activities considered part of their normal duties. If an employee is offered a fee to
DVA Guidelines on Acceptance of Gifts and Benefits – Revised July 2010

speak at a work-related conference, it may be accepted,  providing DVA receives the
benefit, not the individual.

3. HOSPITALITY
In relation to the provision of official hospitality, the guidelines in the DVA Chief
Executive Instruction (CEI) No. 5.15 entitled Official Hospitality, apply. The CEI
identifies circumstances where official hospitality may be justified and lists examples
of expenditure which are acceptable or are not acceptable as official hospitality.

4. SPONSORED TRAVEL
As a general rule, DVA pays for its employees to travel as part of their official duties.
Situations may arise, however, where a body external to DVA offers to pay for travel
for an employee. In such cases of sponsored travel, a DVA employee is being offered
a benefit and it should be treated in the same way as gifts and other benefits described
earlier.

DVA employees should be aware of the following principles regarding sponsored
travel:
  DVA should meet the expenses associated with work undertaken on its behalf
by its employees
  DVA employees should avoid conflicts of interest or the appearance of such
conflicts.

DVA employees should not accept offers of travel sponsored by private organisations
or groups. Sponsored travel includes cases where transport, accommodation or living
expenses are paid for or provided other than from DVA funds or the employee's own
resources. Acceptance of such travel may lead to the perception that DVA or the
employee is favouring the organisation concerned or using their position to gain a
benefit. Offers of sponsored travel or entertainment should be referred to the
Secretary for consideration.

Where the Secretary considers acceptance to be in DVA’s interest and where practical
alternative means of travel or attendance at official expense are not available, DVA
may offer to contribute to the costs involved. Participation by DVA employees in
travel relating to the inauguration of travel services or opening ceremonies at new
commercial or industrial undertakings may fall into this category. The important
criterion to be borne in mind is that DVA, or the APS as a whole, should gain and be
seen to gain the benefit of the opportunity, rather than the individual undertaking the
travel. This is essential to avoid giving rise to perceptions of conflicts of interest.

Sponsored travel that would not be acceptable under this guidance material is not
made acceptable by being undertaken during a period of leave.

Offers of sponsorship by bodies such as an inter-governmental or international
agency, another government, an educational institution, a non-profit organisation, a
recognised humanitarian organisation or broad-based industry group may be
acceptable.

Official travel and associated arrangements (accommodation, car rental etc.) should
not be used to accumulate bonus points for 'frequent flyer' benefits for private
DVA Guidelines on Acceptance of Gifts and Benefits – Revised July 2010

purposes. Further, it is Government policy that where an employee of the Australian
Public Service has already accumulated bonus points which would otherwise entitle
them to obtain a benefit, they should not accept such a benefit.

When travelling on official business, employees should not enter competitions, or
lottery-style promotions on offer by the airline companies, eg by placing boarding
passes or business cards in competition containers.

This policy applies also to the family of the person involved where there is a clear link
with the person's official duties.

5. ENTERTAINMENT
Offers of entertainment are often used in private business to make relevant business
contacts and improve business relationships. In some instances, accepting an offer of
entertainment may improve stakeholder relationships. Attendance at significant events
can provide senior DVA employees with opportunities to make important business
connections. There may also be an important representational role for senior
employees at such events.  However, any offers must be assessed to ensure that
accepting the offer would not create an actual or perceived conflict of interest.

Accompanying a Minister is a relevant factor. Nonetheless, it is important for senior
staff to appreciate the example they set for other DVA employees in upholding the
Values. The more prominent the entertainment event, the more important it is to be
mindful of perceptions.  Another option is for the individual to pay for the
entertainment.

While it may be in DVA’s or the government’s interests for senior employees to
accept invitations to some events, it is not appropriate for them to accept offers of
paid travel or accommodation in relation to their attendance. Offers that are accepted
should be recorded and declared in SES employees’ statements of interest.

6.  PROCEDURE  TO  BE  FOLLOWED  WHEN  A  GIFT  IS  OFFERED  OR
RECEIVED
Where an employee is offered a gift or benefit or knows that a gift or benefit will be
offered  by  a  person  or  organisation,  the  employee  should  disclose  all  the  facts  and
circumstances  to  the  appropriate  decision-maker  (usually  the  location  Deputy
Commissioner  but  otherwise  a  member  of  the  Executive).  The  decision-maker  will
consider the matter and decide whether the gift should be accepted or declined by the
Department, taking into account the issues listed below, including

  the type and significance of the gift or benefit;
  whether it gives rise to a conflict of interest or the appearance of a conflict
of interest;
  the nature of the Departments functions;
  the relationship the Department has with the person or organisation
offering the gift; and
  its value and the circumstances in which it is offered.
DVA Guidelines on Acceptance of Gifts and Benefits – Revised July 2010

Where a gift has already been received, the decision-maker will determine whether
the gift is to be accepted or declined and returned on behalf of the Department .
Register of Gifts
Where a gift or benefit has been accepted by the Department and has been judged by
the  decision-maker  to  be  significant,  (with  a  value  of  $50  or  greater)  the
circumstances  in  which  the  gift  was  given  and  its  approximate  value  should  be
recorded in the Register of Gifts maintained by the Corporate Support Unit in ACT.
Where the decision-maker judges the gift to be insignificant there is no requirement to
include it in the Register of Gifts.
Disposal of gifts or benefits
Where  the  relevant  decision-maker  has  determined  the  gift  or  benefit  to  be
insignificant, the decision-maker can agree that the gift or benefit can be retained by
the employee to whom it was given.
Where  a  gift  is  determined  by  the  decision-maker  to  be  significant,  the  decision-
maker will also determine the method of disposal. (The decision-maker may wish to
seek advice from the Group Manager, Corporate Strategy and Support Group or from
a member of the Executive.) The options for disposal include:

  the gift remaining the property of the Department (for display etc);
  donation of the gift to the Social Club for a raffle or social function;
  donation of the gift to a public or private organisation; or
  disposal of the gift in an alternative way that would not offend the giver.

6. BRIBERY AND RELATED OFFENCES
Accepting or offering a benefit that may be defined as a bribe may breach the APS
Code and the Criminal Code.

Subsection 141.1(3) (receiving a bribe) of the Criminal Code makes it an offence for a
Commonwealth public official to:
  dishonestly ask for, receive or obtain a benefit or agree to receive or obtain, a
benefit for himself, herself or another person with the intention of influencing
the duties of the public official or engendering a belief that the duties will be
influenced.

Such an offence has a maximum penalty of 10 years imprisonment.

In addition, subsection 142.1(3) (receiving a corrupting benefit) of the Criminal Code
makes it an offence for a Commonwealth public official to dishonestly ask for,
receive or obtain, or agree to receive or obtain, a benefit for himself, herself or
another person where the receipt or expectation of the receipt of that benefit would
tend to influence the official or another official in the exercise of the official’s duties.
Such an offence has a maximum penalty of five years imprisonment.
DVA Guidelines on Acceptance of Gifts and Benefits – Revised July 2010

Consistent with Australia’s obligations under the OECD Convention on the Bribery of
Foreign Public Officials in International Business Transactions, under section 70.2 of
the Criminal Code it is an offence to bribe a foreign public official, whether in
http://sharepoint/money/Documents/0681935E_CEI_5_15.tr5Australia or in another
country. An Australian in another country who bribes or attempts to bribe an official
of that country can be prosecuted for bribery in an Australian court.

Such an offence has a maximum penalty of 10 years imprisonment.

Where a DVA employee becomes aware of information which they suspect relates to
the bribery of a foreign public official by another employee, consistent with their
obligations under the APS Values and Code of Conduct to behave ethically, honestly
and with integrity, they should report the information in accordance with the DVA
instructions on reporting breaches of the Code of Conduct. If the information relates
to a person who is not an APS employee, the employee should discuss the matter with
an appropriate senior manager to determine the most appropriate course of action,
including reporting the matter to the Australian Federal Police.

7. RESOURCES

  APSC Values and Code of Conduct in Practice:
http://www.apsc.gov.au/values/conductguidelines14.htm

  APSC Ethics Advisory Service :
http://www.apsc.gov.au/ethics/index.html

  Gift Register Template

DVA Guidelines on Acceptance of Gifts and Benefits – Revised July 2010

link to page 25 link to page 25 link to page 25 link to page 25 link to page 25 link to page 26 link to page 26 link to page 26 link to page 26 link to page 26 link to page 26 link to page 27 link to page 27 link to page 28 link to page 28 link to page 31 link to page 31 link to page 31 link to page 32

BUSINESS SUPPORT SERVICES DIVISION – BRANCH BRIEF – OCTOBER 2018
E4
BSSD.COORD TRIM:  18622264E

ISSUE: GIFTS, HOSPITALITY & SPONSORSHIP
    The Department of Veterans’ Affairs (DVA) has a set of policies and
procedures about the acceptance and recording of gifts and sponsorship.
  These policies are compliant with the Public Governance, Performance and
Accountability Act 2013.
  Oversight of the acceptance of all gifts by departmental staff, regardless of
value, is the responsibility of senior departmental staff.

Key Facts
  All DVA employees are required to uphold and adhere to the Australian
Public Service (APS) Values and Employment Principles and Code of
Conduct (the Code) as set out in sections 10 and 13 of the Public Service
Act 1999 (the PS Act) and to behave ethically.
  Any gift, benefit or sponsorship offered to a DVA employee must be
disclosed to an Executive Management Board (EMB) member and, if
accepted, entered in the Gifts Register or the Sponsorship Register.
  All gifts or benefits over $50 must be registered in the Gift Register.

Background
  In addition to the above requirements of registration and informing an
EMB member, sponsorship of over $500 requires EMB approval.
Recent Media Coverage
  NIL
Recent Key Correspondence
  NIL
Relevant QoNs
  Nil over the past 12 months.

I certify that a check has been performed against the Annual Report, Portfolio Budget Statements, previous answers to QoNs,
and the CFO has cleared where there are financial implications:
Contact officer:
Phone:
Branch:
Date created:
Jeanette  s 47E(c), s 47E(d)
s 47E(c), s 47E(d)
BSS Management & Procurement
18/04/2018

Clearance officer:
Division:
Date updated /
s 47E(c), s 47E(d)
Mark
BSS
reviewed:

21/09/2018