COMPLEX ELECTRONIC
FOI CHARGES ESTIMATE TOOL - COMPLEX ELECTRONIC
(insert data in shaded boxes only)
GENERAL DATA ESTIMATE
(terms in red are explained on the notes sheet)
Hits returned to consider for relevance
81 in A4 pages
Percentage (approx) of hits which are relevant
100%
Number of discrete relevant documents
4
Percentage (approx) of relevant pages to disclose in whole
60%
Percentage (approx) of relevant pages requiring redaction
40%
Percentage (approx) of content that is applicant's own personal
information
0%
Number of third parties to consult
1
COST @ $15 per
PROCESS - search and retrieval
TIME per task charge time:
hr
Time required to execute searches - enter hours (including part hours eg 0.5)
1
1.00
$15.00
Examining hits to identify relevant documents - enter minutes per 10 pages
0
0.00
$0.00
Collating bundle of relevant documents - enter hours
1
1.00
$15.00
Preparing schedules detailing all relevant documents (basic data entry eg doc
no, date, description) - enter minutes per 10 documents
5
0.03
$0.50
Search & Retrieval Subtotal
2.03
$30.50
COST @ $20 per
PROCESS - decision-making
TIME per task charge time:
hr
Examine relevant pages for decision making - enter minutes per page
1
1.35
$27.00
Redacting pages that are partially disclosed - enter minutes per page
2
1.08
$21.60
Consult third parties - enter average per third party in hours
2
2.00
$40.00
Preparation and notification of decision
Writing statement of reasons - enter hours
3
3.00
$60.00
Complete schedule by recording decision @ 4 documents per minute
0.016666667
$0.33
Decision-making Subtotal (before deduction of 5 hours)
7.43
$148.60
Decision-making Subtotal (after deduction of first 5 hours free for all)
2.43
$48.60
COST @ $6.25 per
ACCESS - view / inspect
TIME per task charge time:
1/2 hr
Supervised inspection of documents - minutes per page
0
0.00
0.00
Supervised inspection of audio/visual material - insert total duration of material
in minutes then add 30 mins set-up and pack-up time
0
0.00
0.00
Inspection/Viewing Subtotal
0.00
0.00
$0.00
COST @ 10c a
ACCESS - copy and post
PAGES
page
Photocopies of estimated released pages (including those with deletions) -
set to 0 if providing
electronical y
0
$0.00
Electronic media (eg USB drive, CD-ROM) and/or postage - insert estimated cost of materials
Access Subtotal
$0.00
ESTIMATED TOTALS
NUMBER OF RELEASED PAGES
81
TIME (in hours)
4.46
TOTAL COST
$79.10
Financial hardship/public interest discount (as %)
0%
$0.00
TOTAL COST (after discount)
$79.10
MAXIMUM DEPOSIT
$20.00
USING THIS TOOL
This tool assists in generating an estimate but should not be considered definitive or binding. The Office of the Australian
Information Commissioner has emphasised the need for agencies to base estimates on a reasonable sampling of relevant
documents to ensure that appropriate assumptions are used to generate estimates for charging purposes. Some IC review
decisions suggest a sample of 10-20% would be 'reasonable'.
Document Outline
