REQUEST FORM FOR RECORDS OVER 20 YEARS
Exemption to s.30(2) relate to the records that are listed on this request form.
1. Person requesting
Full name: s 47F(1)
on behalf of
Agency: CA 1401
s 47F(1)
Position/Title: Adviser
Agency Title: Department of the Prime Minister and
Cabinet
Telephone number: s 47F(1)
Email address: s 47F(1)
2. Background to request
Are you able to view this record in your local NAA Reading No
Room?
If No; please provide a brief reason
N/A
Wil a copy of the record meet your needs?
Yes - Digitised
Please briefly outline the business need of the request?
Yes
When do you need to records by?
Files are required to assist a line area with an
FOI enquiry. as soon as possible
3. Duration of loan
How long do you estimate you wil require the record/s you are requesting? 30 Business days
If your business need exceeds 90 days please provide a brief explanation why and an estimated loan
duration is likely to be – N/A
4. Management of records on loan
As the requesting officer I understand that I that records obtained from the custody of the
National Archives are closed and a part of the Commonwealths archival resource and therefore
cannot amend or alter the record.
As the requesting officer I undertake to ensure that records obtained from the custody of the
National Archives will be used in a manner that does not put them at risk of damage.
5. Loan details
Series/Transfer Box Number
Item Control Symbol/Title
Comments
Job Number
(Barcode)
5529 / JN
B816134
HON97/00121 - REVIEW OF AUSTRALIAN
2009/00239706
HONOURS AND AWARDS - RESPONSE -
PROPOSED HUMINATIRIAN OVERSEAS
SERVICE MEDAL
NAA Internal use -
AUTHORISATION
I hereby authorise that the record/s listed above be granted temporary exemption to sub-section
30(2) of the Archives Act 1983 for the proper conduct of business of the control ing Agency.
Name: s 47F(1)
Telephone number: s 47F(1)
Position:
Signature: ……………………………………………
Date: 24/10/2019
Exemption to Section 30(2)
Records are transferred to the custody of the Archives once their current business use has ceased or
within 15 years of the records coming into existence in the expectation that the controlling agency will
have little if any further need for the records.
The Archives recognises that exceptions may arise and in some circumstances agencies may wish to
borrow records from the Archives’ custody for the conduct of their business.
As a general rule, the Archives will provide a
general exemption to all agencies to borrow records
from the Archives’ custody where the records are
less than 20 years of age. This approach aligns
official access under section 30 with the open access period applying to members of the public.
For records more than 20 years old an exemption will depend on particular business circumstances.
Completing the form
SECTION 1. Person requesting
To be completed by the person who requires access to and taking responsibility for the care of the
record/s.
SECTION 2. Background to request
The information provided in this section will assist the Archives in processing s.30(2) exemption
requests. The Archives recognises that records are required for business purposes; the information in
Section 2 is to ascertain why the records are not able to be viewed in the Archives custody and
whether a copy of the record will meet Agency’s needs.
The range of business needs expressed by agencies will assist the Archives in mapping trends in
Commonwealth business needs for records held by the Archives and this will inform the
development of future policies and management of records governed by s.30 of the Archives Act in
this area of operations.
SECTION 3. Duration of loan
Enter the expected date of completion of the project or work need for which the exemption is being
requested. If access is required beyond this date the Archives will need to be informed.
SECTION 4. Management of records on loan
The national Archives has a legislative requirement to care for the Commonwealths archival resource.
This responsibility remains in place whilst records from the collection are on loan to Commonwealth
agecnies.
SECTION 5. Loan details
Information detailed in this section relates to the records being requested. The more information that
agencies provide will assist in the location and retrieval of the records.
The National Archives prefers that records over 20 years of age be viewed by Agency
staff within an Archive Reading Room under official access provisions.
For further information about official access or to obtain copies of this form, please
contact:
Reference Services
Tel: 1300 886 881
National Archives of Australia
Fax: 1300 886 882
PO Box 7425
naa.gov.au
Canberra Business Centre ACT 2610
or any office of the National Archives