28 October 2014
Mr David Cooper
Sent via email:
xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx
Our Ref: FOI1415/07.14
Dear Mr Cooper
FOI Application – Program Summary Report – Revised Advance Deposit Request
I am writing in relation to your request made under the
Freedom of Information Act, 1982 (
the FOI Act). In particular, you were
seeking access to:
A copy of the most recent Program Summary Report at the time of consideration of this FOI request. The Program
Summary Report was referenced by Mr Morrow and Mr Simon during the National Broadband Network Select
Committee on the 11th July, 2014, in providing answers on public record to the Senate Committee. This document is
prepared internally in NBNCo on a weekly basis and outlines the data FSAM's are switched on, number of premises
connected, take-up rate in every active FSAM in Australia, contract instructions issues, number of builds, bulk drops
completed, etc.
On 18 August 2014, I wrote to you informing you that, based on our estimate of the time likely to be required in order to process
your FOI request, you were liable to pay $380.
On 20 August 2014, you wrote to NBN Co requesting that the estimated charges be reduced.
On 18 September 2014, I made my processing charge decision and forwarded you a copy of my decision in which I decided to
uphold the estimated charges.
Following receipt of my processing charge decision, you wrote to NBN Co on 8 October 2014 confirming that you would like to
re-scope your FOI request, limiting it to a document containing a:
Table of Contents/Index of the Weekly Program Summary Report for the week commencing 21 July 2014.
Advance Deposit Request
In light of your request to re-scope your original FOI request, I have revised the charges which I have determined that you are
liable to pay in respect of the processing of this FOI request, in accordance with subsection 29(1) of the FOI Act.
NBN Co staff completed a preliminary assessment of the work involved in processing your revised FOI request and our
company estimates the applicable charges as follows:
Search and Retrieval Time
0 hours @ $15.00 per hour
$--
Decision Making Time
10 hours @ $20.00 per hour
$200.00
Copies of documents
10 cents per page (Waived)
$ --
Sub-total
$200.00
Less first 5 hours decision making time(*)
($100.00)
TOTAL
$100.00
(*) In accordance with the
Freedom of Information (Fees and Charges) Regulations, you have not been charged for the first 5 hours of decision making time.
PHONE
(02) 9926 1900
FAX
(02) 9926 1901
EMAIL
xxxx@xxxxx.xxx.xx
WEB
www.nbnco.com.au
LEVEL 11, 100 ARTHUR STREET, NORTH SYDNEY NSW 2060
NBN Co Limited ACN 136 533 741 © NBN Co 2013
Please be advised that the estimate of processing time – and relevant fees – may increase or decrease, depending on the
nature of the work required. However, you will be advised if the fees increase beyond the estimate outlined above. As the
charge does not exceed $100, a deposit of
$20 is required. Within 30 days of this notice, you are required to:
agree to pay the charge and forward the deposit; or
contend that the charge has been wrongly assessed, or should be reduced or not imposed (you should provide full
reasons for your contention); or
narrow the scope of your request (which may reduce the charge payable); or
withdraw your request.
If you fail to notify NBN Co in a manner mentioned above within 30 days of this notice, your request will be taken to have been
withdrawn. In addition, if you contend that the estimated charge has been wrongly assessed, or should be reduced or not
imposed, you must notify NBN Co of your contention, providing reasons, and evidence where relevant, to support your
submission. In deciding whether to reduce or not to impose a charge, the FOI decision-maker will consider all relevant factors,
including:
whether payment of the charge, or a part of it, would cause you financial hardship; and
whether the giving of access is in the general public interest.
If you choose to contend that the charge has been wrongly assessed or should be reduced or not imposed, this will
not constitute a request for internal review. You will be advised of your review rights under sections 53A and 54 of the FOI
Act following consideration of your contentions.
Once NBN Co has completed the processing of your request, the assessment of the charge payable will be revised based on
the actual amount of work involved in processing your request. If you are refused access to any of the documents that are
relevant to your request, NBN Co may not impose an actual charge that is higher than the estimated charge. This means that, if
you are refused access to any document, the actual charge that will be payable will be lower than or equal to, but not more
than, the final estimate of charges. It is only if you are granted access to all the documents that are relevant to your request that
the actual charge imposed may be higher than the estimated charge. It is important to note that the payment of FOI processing
fees does not guarantee access to documents or information.
If you agree to pay the estimated charge set out above, or the deposit for that charge, you should make arrangements to pay
NBN Co, using the following electronic banking details:
Bank name: CBA
Name:
NBN Co Limited FOI
BSB:
062-438
Account no: 10240782
Reference: FOI-AYCA-1JG5BQ
When making a payment, please ensure you include the reference (FOI-AYCA-1JG5BQ) noted above.
Please note that if you provide a deposit and the processing of your request progresses to a point where a decision on access
is made, a determination about the imposition of the actual charge will be made at that time. As a result, the balance of the
actual charge will become a debt due to the Commonwealth, which NBN Co would be obliged to pursue, unless other
arrangements are made – or if NBN Co agrees to waive the fees.
As per section 31 of the FOI Act, the time limit for processing your request is suspended from the day you receive this notice,
being today’s date. Please be advised that the charge notice day is not counted in calculating the processing time limit. For your
reference,
24 of 30 days have passed
and the processing time limit will resume:
PHONE
(02) 9926 1900
FAX
(02) 9926 1901
PAGE
2
EMAIL
xxxx@xxxxx.xxx.xx
WEB
www.nbnco.com.au
LEVEL 11, 100 ARTHUR STREET, NORTH SYDNEY NSW 2060
NBN Co Limited ACN 136 533 741 © NBN Co 2013
On the day upon which NBN Co receives your deposit.
Alternatively, if you decide to contest the charge, the processing time limit will resume on the day upon which NBN Co
notifies you of its decision not to impose a charge – if NBN Co so makes a decision.
In the event that NBN Co decides to reduce the charge and deposit is required, the processing time limit will
recommence on the day upon which you pay the reduced deposit.
More information about charges under the FOI Act is available in Fact Sheet 7 on the Office of the Australian Information
Commissioner’s websit
e: www.oaic.gov.au/freedom-of-information/foi-resources/freedom-of-information-fact-sheets and in part
4 of the Australian Information Commissioner’s FOI guidelin
es: www.oaic.gov.au/publications/guidelines.html#foi_guidelines.
NBN Co’s Commercial Activities Exemption
In addition, I refer you to NBN Co’s commercial activities exemption (
the CAE), as
per section 7(3A) and Part II of Schedule 2
of the FOI Act. As you may be aware, documents that are in relation to NBN Co’s “commercial activities” are not subject to the
operation of the FOI Act. For your reference, the Office of the Australian Information Commissioner (
the OAIC) completed a
review decision in January 2012 (
the Internode Decision), which provides background and guidance as to the application of
the CAE to NBN Co. The Internode Decision may be found by clicking on the followin
g link. The OAIC completed an additional
review at the end of July 2013
– the Battersby Decision, which further clarified the scope of NBN Co’s CAE or commercial
activities exemption. While I am not making a formal decision, nor have I commenced a formal search for any relevant
documents, there is a possibility that documents falling within the terms of this FOI request may be subject to the CAE, among
other exemptions from release.
Disclosure Log Notification
In accordance with the FOI Act, NBN Co is required to publish documents provided to FOI applicants within 10 working days
after release. The information you seek may be published in full (as released to you) or with some additional exceptions as per
section 11C of the FOI Act. For further information, visit
our Disclosure Log on NBN Co’s website at
http://nbnco.com.au/corporate-information/about-nbn-co/freedom-of-information/disclosure-log.html
If you have any questions or need to discuss your FOI application, please feel free to contact the writer on Tel. (02) 8918 5670
or via email
on xxxxxxxxxxxxxx@xxxxx.xxx.xx.
Kind regards
Yvette Deerness
Acting GM Legal Counsel - FOI, Privacy and Knowledge Management
PHONE
(02) 9926 1900
FAX
(02) 9926 1901
PAGE
3
EMAIL
xxxx@xxxxx.xxx.xx
WEB
www.nbnco.com.au
LEVEL 11, 100 ARTHUR STREET, NORTH SYDNEY NSW 2060
NBN Co Limited ACN 136 533 741 © NBN Co 2013