Acknowledgement CM9#
Supporting Doc CM9#
POI CM9#
POR CM9#
Birth Cert CM9#
Death Cert CM9#
Marriage Cert CM9#
Will CM9#
Authority CM9#
Release Method & Date: Email 1-7-2022
Release Pack CM9# 221985838E
Decision Letter CM9# 221986287E
File notes
Date
Type
DVA officer
Timeframe days
1 Jul 2022
1.1.1 Clock stop
Joshua s 47E, s 47F
Clock stopped. Reason: completed
1 Jul 2022
1. File note
Joshua s 47E, s 47F
Secretary's office has cleared document
1 Jul 2022
1. File note
Joshua s 47E, s 47F
Chief of Staff Liane has cleared document. Sent to Secretary's office for final approval before sending.
30 Jun 2022
1.3.1 TRIM file number Jasmine
s 47E, s 47F
2209919
30 Jun 2022
1. File note
Jasmine
s 47E, s 47F
HANDOVER FILE NOTE:
Awaiting response from Liane Petit regarding bundle concerns. Once received needs to be reviewed and amendments made if necessary. Redactions wil need to
be applied.
Once done needs to go to SEC for review.
15AC wil need to be applied for.
All emails saved to TRIM
29 Jun 2022
1. File note
Jasmine
s 47E, s 47F
Email to SEC sent seeking their review of documents. Awaiting response
29 Jun 2022
1. File note
Joshua s 47E, s 47F
DL checked, feedback provided via track changes, Jasmine notified
28 Jun 2022
1.4.2 QA Finalised
Carmen
s 47E
Draft DL and RP QA'd. Can be released once EL reviews final DL
28 Jun 2022
FOI: s47C - Deliberative Jasmine
s 47E, s 47F
processes
24 Jun 2022
1.4.1 QA Check
Carmen
s 47E
Non-SES Staff name redacted/not redacted.
LEX - add s 47C
DL - track changes
Noted that RP was QA'd by MC before QA team
22 Jun 2022
FOI: s47G - Business
Jasmine
s 47E, s 47F
(other than s47)
22 Jun 2022
FOI: s47F - Personal
Jasmine
s 47E, s 47F
privacy
22 Jun 2022
FOI: s47E - Certain
Jasmines 47E, s 47F
operations of agencies
22 Jun 2022
FOI: s47D - interests of Jasmine
s 47E, s 47F
the Cth
22 Jun 2022
FOI: s33 - National
Jasmine
s 47E, s 47F
security
22 Jun 2022
FOI: s22(1)(a)(i) -
Jasmine
s 47E, s 47F
exemptions
applied/edited copy
s 47E, s 47F
22 Jun 2022
1. File note
Jasmine
47D wording added to DL
s 47E, s 47F
14 Jun 2022
1. File note
Jasmine
Draft DL awaiting 47D wording from Chantal.
Once received wil sen bundle and letter for QA
16 May 2022
1. File note
Jasmine
s 47E, s 47F
Awaiting response from Chantal. Have today followed up.
Once response received wil do further review of bundle, then draft decision for SEC review
5 May 2022
1. File note
Joshua s 47E, s 47F
Bundle with Chantal awaiting review. To go to SEC office post review before release.
28 Apr 2022
1. File note
Jasmines 47E, s 47F
Draft bundle sent to Chantal for review.
Draft redactions as follows:
s 33
s 47D
s 47E
s 47F
s 47G
28 Apr 2022
1. File note
Jasmine
s 47E, s 47F
Bundle reviewed and draft redactions applied. Draft decision drafted (all exemptions left in until I hear back from Chantal)
Wil send bundle to Chantal for her input. Once input received need to send draft bundle and decision to Secretary for input.
26 Apr 2022
1. File note
Jasmine
s 47E, s 47F
Currently reviewing responses received from business areas and applying draft redactions. Once draft redactions have been applied wil send to Chantal for her
input.
Next stages once draft redactions applied:
1. Draft decision
2. Have draft decision and bundle cleared by QA
3. Send draft decision and bundle to Secretary for review (as requested)
11 Apr 2022
1. File note
Jasmine
s 47E, s 47F
Response received from business areas regarding sensitivities - these responses were received between 6/4/22 - 8/4/22.
1 Apr 2022
1. File note
Chantal s 47E, s 47F
T/A with Priscil a s 47E, s 47F (MHWBD). Discussion re minutes and sensitivities.
Three main issues:
(1) 1 Feb 21 - reference to the role of Deputy Commissioners. Concern is that this comment when taken out of context may be misunderstood and may undermine
the veteran communities confidence in the Deputy Commissioner function. This may impact on the ongoing effectiveness of that function.
(2) Endorsed minutes 5 July 2021 - third party business information about BUPA.
(3) Endorsed minutes 6 September 2021 - detailed reference to CFMS. Concern that the disclosure of this detailed information may have an impact on the veteran
community's confidence in the CFMS function.
PC to document concerns and send through AS for clearance.
C Tipene
31 Mar 2022
1. File note
Jasmine
s 47E, s 47F
15AC EOT drafted. Molly to review before submitting. Molly has indicated that we are best to hold off submitting the EOT until we are able to make a decision.
31 Mar 2022
1. File note
Jasmine
s 47E, s 47F
Emails have been sent to business areas on 24 March and 30 March.
Awaiting response from Amy Perry re business areas access to TRIM container
24 Mar 2022
1. File note
Jasmine
s 47E, s 47F
Have drafted email to Chantal & Stel a advising of likely deemed decision. Mol y to clear.
Have drafted email to Div Co-Ords seeking input on sensitivities
24 Mar 2022
1.3.1 TRIM file number Jasmine
s 47E, s 47F
2203602
24 Mar 2022
1.2 EOT
Jasmine
s 47E, s 47F
14
Time extended. Reason: s15AB
22 Mar 2022
1. File note
Jasmine
s 47E, s 47F
T/c with Chantal re status whilst I was away 18/3
Chantal spoke with Kylie who advised that their view was that we needed to consult with all business areas so they may outline their concerns re sensitivities.
Chantal instructed to prepare a word document to be circulated to al business areas.
Next steps:
1. Prepare word document for circulation to all business areas incl. name of minute, minute item discussed and a box for business areas to indicate their area and
concerns.
14 Mar 2022
1. File note
Chantal s 47E, s 47F
CLT cleared smart form, seeking s15AB EOT for 30 days. JR to finalise and submit. EOT sought until 13 April 2022. Waiting on the OAIC to advise on outcome of
request. C Tipene
11 Mar 2022
1. File note
Chantal s 47E, s 47F
Email sent to K s 47E, s 47F to discuss potential sensitives in document bundle - C s 47E, s 47F
11 Mar 2022
1. File note
Chantal s 47E, s 47F
section 15AA request sought until 13 April 2022. Applicant to respond by COB 11 March 2022. If no response received then wil seek s15AB EOT.
C s 47E, s 47F
10 Mar 2022
1. File note
Molly s 47E, s 47F
draft mark ups with Chantal for review.
9 Mar 2022
1. File note
Jasmine
s 47E, s 47F
15AA extension email drafted for Mol y/Chantal to approve.
9 Mar 2022
1. File note
Jasmine
s 47E, s 47F
STATUS
Have reviewed and marked up bundle of EMB minutes with any potential sensitivities and redaction's for Molly's review.
Have drafted an email to Kylie s 47E, s 47F seeking her input on the sensitivities.
8 Mar 2022
1. File note
Jasmine
s 47E, s 47F
t/c with Molly re sensitivities
Molly indicated that we should redact staff names and third party names as well as any details on third parties that are easily identifiable. Also outlined to highlight
anything that I consider to be sensitive for her review.
Next steps are:
1. Review documents, redact names as above, highlight sensitivites
2. Draft an email to Kylie s 47E, s 47F (EMB) discussing exemption provisions and ask for input on what she considers to be sensitive
7 Mar 2022
1. File note
Jasmine
s 47E, s 47F
Documents received from business area - awaiting t/c with Molly to discuss sensitivities.
1 Mar 2022
1. File note
Jasmine
s 47E, s 47F
Awaiting documents from business area. Business area outlined that the documents contain sensitive information. SEC office has been notified and have outlined
that they wish to review the draft decision before it is sent off.
25 Feb 2022
1. File note
Llewellyn s 47E, s 47F
Re-sent acknowledgement email on day Jasmine was away due to original acknowledgement email bouncing for unknown reasons.
15 Feb 2022
1. File note
Jasmine
s 47E, s 47F
Have drafted acknowledgment email (14/2)
Have drafted search minute and email to business area
Chantal/Mol y to approve and send
11 Feb 2022
1.1.1 Clock start
Jasmines 47E, s 47F
30
Clock started
Costs
Costs request
date
Not Required Matter Type
Notes
Total ($)
22 Jun 2022
FOI - FOI Primary
110.00
Request
110.00
Documents
Date
Type
Document
DVA officer
Notes
29 Aug 2022
Other
FW LEX 47881 - Draft
Chantal s 47E, s 47F
bundle - review prior to QA
SEC OFFICIAL .msg
29 Aug 2022
Other
FW LEX 47881 - Draft
Chantal s 47E, s 47F
bundle - review prior to QA
SEC OFFICIAL .msg
29 Aug 2022
Other
FW LEX 47881 - Draft
Chantal s 47E, s 47F
bundle - review prior to QA
SEC OFFICIAL .msg
24 Mar 2022
Extension of Time
20220324 RQ2200882 -
Natalie s 47E, s 47F
Decision.pdf
14 Feb 2022
Acknowledgment
RE Freedom of Information Carmen
s 47E
email/letter
request - Executive
Management Board
Minutes SEC OFFICIAL
.msg
s 47E,
11 Feb 2022
Request
FW Freedom of Information Carmen
request - Executive
Management Board
Minutes SEC OFFICIAL
.msg
Time entries
Date
DVA officer
Hours
Notes
28 Jun 2022
Carmen
s 47E,
0.33
QA - amendment
28 Jun 2022
Jasmine
s 47E, s 47F
4.00
ESTIMATE - time taken for business area to locate and provide documents
23 Jun 2022
Carmen
s 47E
2.50
QA
22 Jun 2022
Jasmine
s 47E, s 47F
2.00
Drafting DL
1 Jun 2022
Jasmine
s 47E, s 47F
5.00
Drafting search minute, sending search minutes, reviewing documents received, drafting
redactions
13.83
Related requests
Request
Client/App name & details
50833
Julie
51075
Julie
Produced by Brett s 47E, s 47F
LEX for FOI Management
Monday, 29 Aug 2022
