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2
Document 3
From:
John Hopwood
<IMCEAEX-_O=ATCORG_OU=SYDNEY_CN=RECIPIENTS_CN=xxxxxxxx@xxxxxxxx.xxxx.excha
ngelabs.com>
Sent:
Wednesday, 2 August 2006 4:39 PM
To:
Tony Clark 47F
; 'Mark Paterson (xxxx.xxxxxxxx@xxxxxxxx.xxx.xx)'
Subject:
BM018 Draft Minutes
Attachments:
BM018 Minutes.doc
Follow Up Flag:
Follow up
Flag Status:
Flagged
Tony/Mark,
The Chairman has asked if you could please review the attached draft minutes which he has cleared before release
to the Board.
Regards,
JOHN HOPWOOD
Director Corporate Services
Tourism Australia
Email: xxxxxxxx@xxxxxxx.xxxxxxxxx.xxx
Phone: +61 2 9361 1242 Fax: +61 2 9361 1282
Corporate site: www.tourism.australia.com
Consumer site: www.australia.com
1
Senator Abetz—The Minister for Small Business and Tourism has provided the following
answer to the honourable senator’s question:
(1) (a) (i) as per Board approved contract with 3 year term.
(ii) as per Board approved contract and Remuneration Tribunal determination, Classification Band
C and Tier 1.
(iii) Superannuation rate of 15%.Details of actual contributions are staff-in-confidence.
(b) No. Employment contracts are private and confidential
(2) No
(a) n/a
(b) n/a
(c) n/a
(d) n/a
(3) No
(a) (i) n/a
(ii) n/a
(iii) n/a
(b) n/a
(4) Yes
(a) (i) Standard TA Executive Management limit ($20,000)
(ii) December 2004 - $110.42
January - $2237.21
February - $6847.23
March - $963.23
April - $6964.13
May - $3307.78
June - $1750.65
YTD - $22,180.65, including accommodation and some travel costs, as well as other sundry
Management expenditure.
(iii) No prescribed limit but assessed monthly and acquitted by Chairman of Audit committee
and Chairman of TA.
(b) Yes, see attached.
(5) Yes.
(a) Monthly acquittal by Chairman of Audit committee and Chairman of TA.
(b) January - $589.06
February - $102.16
March - $254.89
April - $991.04
May - $888.96
June - $618.71
YTD - $3444.82, including international roaming and email costs.
Travel and Entertainment Card Guidelines
Definition Travel & Entertainment (T&E) cards are issued to frequent travellers and staff who need to
engage in business entertaining. T&E Cards are issued to individuals. Financial liability, for business
expenses only, rests with TA.
Guidelines A T&E Card may be issued to nominated employees whose job involves frequent travel
and/or entertaining.
The Card cannot be issued to:
Contractors;
Casuals; and
Trainees.
Personnel are selected to be Cardholders on the basis that they are trustworthy, sensible individuals who
can be counted on to use the Card according to the guidelines and limits advised to them by their Managers.
Managers must exercise firm control of T&E Cards and Cardholders under their responsibility.
T&E Card purchases may be transacted in person, by telephone, fax or mail.
Goods/services purchased by the card typically include:
airfare;
rail;
car rental;
gas/oil;
hotels;
restaurants; and
taxi.
T&E Cards may not be used in Department Stores and Mail Order.
T&E Cards are to be used in accordance with the travel policy.
Nominating a Cardholder
Department Managers nominate appropriate Cardholders amongst their
Department’s personnel and notify the Financial Controller. The staff members
are requested to complete an application form.
The completed and approved form is forwarded by internal mail to the Accounts
Payable Officer in Sydney Finance.
Transaction and Monthly Value Limits
The Commission has established a monthly domestic limit of A$5,000 and international limit of
A$10,000 per month.
In exceptional cases, higher limits may be set for individual Cardholders.
Department Managers recommend limit increase and obtain approval from the Director Corporate Services
in such cases.
24/03/2005, 2:09 PM Page 2 of 4 Travel & Entertainment Card Guidelines
Cardholder Responsibilities
The Cardholder is responsible to:
Read and sign the Commission’s Cardholders Consent.
Use the Card according to the guidelines and limits advised to them by their Supervisors.
Reconcile their monthly Cardholder Statements by 15th of the month and forward the documents to
their manager (or their manager’s manager if
their manager is absent) for approval.
Make the first approach to the Card Provider when there are perceived errors on the Statement, involving
the Accounts Payable Officer, only when
the individual’s attempt at resolving the problem fails.
Pass their reconciled statements, together with all associated receipts, to Finance for processing. If
there are difficulties in effecting the
reconciliation which will cause delays, Cardholders are to notify the Accounts Payable Officer.
Return the Card to the cardholder’s manager when terminating employment, or when they no longer
have a business need for the Card.
Nominees who are unwilling to accept these responsibilities will not be given a T&E Card. Individual
Departments may introduce further controls.
Cardholder’s Manager’s Responsibility
Process promptly and approve reconciliation from their staff no later than 20th of each month and forward
to Accounts Payable Officer in Finance.
24/03/2005, 2:09 PM Page 3 of 4 Travel & Entertainment Card Guidelines
Expense Claim Report
A template will be provided by Finance for T&E Statement reconciliation.
Available on the intranet:
Corporate Services > Finance > Finance Forms > Accounts Payable Forms
> Corporate Card Reconciliation
OR
Resources > Forms & Templates > Corporate Services Forms > Accounts Payable > Corporate Card
Reconciliation
Information provided must be accurate, legible and easy to reconcile. To expedite clearing of your
T&E account, ensure your claim equals to the
total due on the credit card statement.
List the items on the Expense claim in the same order as the items on the credit card statement.
Again, to expedite clearing, attach the receipts to
an A4 page to minimise the chance of receipts going astray. Note clearly where receipts are missing
citing the reason for the expense and why the
receipt is not attached.
For entertainment/hospitality expenses, attach the receipt to a completed Hospitality Attendee Details
form.
Include any finance charges which appear on the credit card statement on the Expense Claim. Allocate
this amount to the Bank fee and charges
account.
Each item on the Expense Claim must be categorised into one of the key areas listed, e.g. airfare,
accommodation, meals, vehicle hire/taxi fare,
hospitality etc. Be sure to balance the total on the expense claim and cross check with credit card statement.
Out of Pocket claims (cash or other personal credit card) should not be mixed with credit card items
on the same Expense Claim form. Using the
Online Expense claim form for Out of Pocket expenses allows employees to be reimbursed quickly.
Travel Requisition Form number (TR Number) is to be quoted on all travel related expenses.
If part of the expenses for the same trip does not appear in the first statement, keep the supporting
documents for the next statement.
An electronic copy of the Corporate Card Monthly Statement Reconciliation form is to be submitted
to “accountspayable” upon approval.
All documentation is to be submitted to Finance at the end of each month enclosed within a sealed
green/olive Staff Expense Claim envelope.
Rejection of Expense Claims
Any expense claims which is not prepared in accordance with this policy or lacking the appropriate
supporting documents will be returned by Finance. It is the responsibility of the employee to correct the
claim and re-submit it to Finance.
24/03/2005, 2:09 PM Page 4 of 4 Travel & Entertainment Card Guidelines
From Hansard of Tuesday, 6 September 2005 SENATE p101
Tourism Australia
(Question No. 924)
Senator O’Brien asked the Minister representing the Minister for Small Business and
Tourism, upon notice, on 2 June 2005:
With reference to the appointment of the Managing Director of Tourism Australia announced on
15 November 2004:
(1) Would the Minister advise from whom and on what dates:
(a) Korn Ferry International sought references about the successful candidate, either formally or
informally;
(b) the Chair, any Board member or any employee or contractor of Tourism Australia sought references
about the successful candidate, either formally or informally; and
(c) the Minister or any member of the Minister’s staff sought references about the successful candidate,
either formally or informally.
(2) Would the Minister advise:
(a) who were the referees nominated by the successful candidate;
(b) when the nominated referees were contacted; and
(c) who made contact with the referees.
Senator Abetz—The Minister for Small Business and Tourism has provided the following
answer to the honourable senator’s question:
(1) (a) This is a matter for Korn Ferry.
(b) Candidates are required to supply references when necessary during the employment process.
(c) No
(2) (a) to (c) This is a matter for Korn Ferry.
Tourism Australia
(Question No. 925)
Senator O’Brien asked the Minister representing the Minister for Small Business and
Tourism, upon notice, on 2 June 2005:
With reference to the appointment of the Managing Director of Tourism Australia announced on 15
November 2004:
(1) Would the Minister advise:
(a) how Korn Ferry International was selected to undertake the executive search process and who
else was considered for this role;
(b) what was the total cost to the Commonwealth of Korn Ferry International’s services in this
matter;
(c) how many candidates for the position were identified by Korn Ferry International;
(d) how many candidates were interviewed by Korn Ferry International;
(e) how many candidates were interviewed either formally or informally by:
(i) the Chair of Tourism Australia,
(ii) the Minister, and
(iii) the Prime Minister and/or his office and/or his department;
(f) who made the final decision; and
(g) when the final decision was taken.
(2) Can a copy be provided of the job advertisement for the position.
(3) Can the Minister advise in which media outlets the advertisement was placed and the date of each
placement.
Senator Abetz—The Minister for Small Business and Tourism has provided the following
answer to the honourable senator’s question:
(1) (a) Decision taken by Board.
(b) $108,512.00
(c) Korn Ferry was required to identify candidates and provide a short list to the Board of Tourism
Australia.
(d) This is a matter for Korn Ferry.
(e) (i) Korn Ferry put forward more than one candidate to the Board for consideration.
(ii) None
(iii) None
(f) Board and through the Minister this was ratified by Cabinet.
(g) Board Meeting on Friday 12 November 2004, announced on 15 November 2004.
Please refer to Korn Ferry as this process was conducted by them and Tourism Australia has no
copies of the ads that ran.
6th August 2004 – AFR, 14th August – The Australian.
Document 4(b)
MINISTER FOR SMALL BUSINESS AND TOURISM
HOUSE OF REPRESENTATIVES
PQON 3855
Notice given 9 August 2006
MR M. J. FERGUSON: To ask the Minister for Small Business and Tourism—
In respect of the former Managing Director of Tourism Australia, Mr Scott Morrison,
(a) which company was engaged in his selection and,
(b) how many candidates were short-listed for the appointment,
(c) what was the itemised cost of the selection process,
(d) which members of Tourism Australia and the Department of Industry,Tourism and Resources
were engaged in the selection process and final appointment,
(e) was she, her office, or any other Minister consulted about the appointment prior to its
commencement,
(f) what total remuneration did Mr Morrison receive as Managing Director of Tourism Australia,
by financial year, including any separation payment approved by the Tourism Australia Board in
August 2006,
(g) what other benefits did Mr Morrison receive, including, but not necessarily limited to, use of
a private vehicle and mobile telephone,
(h) what process will be used to select Mr. Morrison’s replacement,
(i) when will an appointment be made and
(j) what will be the contractual period of the appointment and remuneration.
Document 4(c)
MINISTER FOR SMALL BUSINESS AND TOURISM
HOUSE OF REPRESENTATIVES
PQON 3856
Notice given 9 August 2006
*3856
MR M. J. FERGUSON: To ask the Minister for Small Business and Tourism—
In respect of the immediate “agreed separation” of Mr Scott Morrison from Tourism Australia,
which was announced by the Chair of Tourism Australia on 3 August 2006,
(a) what contract period was outstanding on that date,
(b) was the remainder of the contract paid out,
(c) was the payout $500,000; if not, what was the sum of the payout and what was the
contractual basis for the payment,
(d) was Mr. Morrison required to sign a confidentiality clause; if so, does the confidentiality
clause prevent him from discussing his relationship with her,
(e) did Tourism Australia consult her and/or her office, the Department of Industry, Tourism and
Resources, and/or any other Minister, office and/or department regarding the terms of Mr
Morrison’s “agreed separation” from Tourism Australia, and
(f) will she provide the full terms of Mr Morrison’s “agreed separation”; if not, why not.
