28 April 2022
BY EMAIL: firstname.lastname@example.org
In reply please quote:
FOI Request: FA 22/04/00646
File Number: OBJ2022/9179
I refer to your request dated 9 April 2022 in which you have sought access to documents held
by the Department of Home Affairs (the Department) under the Freedom of Information Act
(the FOI Act).
You have requested access to:
The number of Australian citizenship applicants whose applications were approved
on or before 27 Nov 2021 but are stil waiting for a citizenship ceremony in Randwick
This letter is to notify you that a preliminary assessment indicates that you are liable to pay a
charge for the processing of this request.
As provided under section 29 of the FOI Act and the Freedom of Information (Charges)
(the Regulations), my preliminary assessment of the amount you are liable
to pay is $15.00.
Preliminary assessment of charges
Under section 17 of the FOI Act, the Department has used its computer system to produce
one document that contains information relevant to the terms of you request.
I have assessed the work the Department would need to do to process your request, taking
into account time spent by the relevant area to conduct the search and retrieval of documents
and produce the document, and have calculated the following breakdown of charges.
Search and Retrieval –
one hour @ $15 per hour
Decision Making –
30 minutes (first 5 hours free of charge)
6 Chan Street B 1
el connen ACT 2617
PO Box 25 Belconnen ACT 2616 • Telephone: 02 6264 1111 • w ww.homeaffairs.gov.au
Details of the Charge
It has taken one hour to search for, retrieve and produce the document which falls within the
scope of your request. The document consisting of one pages wil require a decision to be
made on access and it is estimated that this wil take 30 minutes (noting that the first 5 hours
are free of charge).
As the charge is less than $25.00 the full amount wil be sought if the charge is imposed.
Please note that by paying the charge you are deemed to have accepted the charge.
Timeframe for your response and next steps
The FOI Act provides you with 30 days to respond, in writing, to this notice, which is
Saturday, 28 May 2022.
However, as this date falls on a non-working day, section 36(2) of
the Acts Interpretation Act 1901
provides that the latest date you may respond is the next
working day, which is Monday, 30 May 2022.
By this date you must
do one of the following:
• agree to pay the charge;
• contend that the charge has been wrongly assessed; or should be reduced or
not imposed; and explain your reasons; or
• you may withdraw your request.
Once you have paid, please advise the FOI Section at email@example.com immediately
to avoid delays in the processing of your request.
Please note that if you do not provide a written response within the 30 day timeframe
request wil be taken to have been withdrawn (by you) under section 29(2) of the Act.
If you seek to contend the assessment of charges the Department may make a decision on
whether a charge should be reduced or not imposed and must
take into account:
• whether payment of the charge, or part of it, would cause you financial hardship
• whether giving access to the documents is in the general public interest or in
the interest of a substantial section of the public
This is not an exhaustive list and the Department may consider any other relevant matters.
Please set out your reasons and evidence in support of your reasons as clearly as possible.
If you believe that payment of the charge would cause you financial hardship, please provide
sufficient details of your financial circumstances to enable the decision maker to make a well
To indicate your agreement to pay the charge you are required to pay the deposit, or pay the
charge in full.
The Department has a number of payment options available, including an online payment
facility for credit/debit cards; automated telephone payment system and BPay. You may also
pay the charge by cheque or money order.
Electronic funds transfer/credit card payment
If you wish to pay the charges using a credit card, the online payment facility, telephone
payment system or BPay, please advise the FOI Section, and a tax invoice wil be provided to
you which wil include full details of how the payment can be made.
Payment by cheque/money order
If you wish to pay by cheque or money order, please make the cheque/money order payable
to ‘Collector of Public Monies Home Affairs
’; and send via post to:
Freedom of Information Section
Department of Home Affairs
PO Box 25 Belconnen ACT 2616
If the Department fails to make a decision on your request within the statutory time limit, the
payment wil be refunded.
Processing period suspended
The period for processing your request is suspended from the day that you are deemed to
have been ‘notified’ of the charge and resumes on:
• the day you pay the charge in full or the required deposit; or
• the day on which this agency makes a decision not to impose a charge.
A copy of the FOI Act is available at https://www.legislation.gov.au/Series/C2004A02562.
If you are unable to access the legislation through this website, please contact our office for a
If you have any enquiries concerning this matter, please contact the FOI Section at
Position number: 60045423
FOI Officer | Freedom of Information Section
FOI and Records Management Branch
Data Division | Strategy and National Resilience Group
Department of Home Affairs