INFORMAL INFORMATION ACCESS REQUEST FORM
Section 8 Government Information (Public Access) Act 2009 NSW (the GIPA Act)
How to complete this form:
1.
This form is used to request informal access to information in files (either paper or electronic) held by Central Coast
Council (Council) under the Government Information (Public Access) Act 2009 (the GIPA Act).
2.
Please read the attached Guidelines on page three prior to lodging this form.
3.
Make sure that all fields are filled out correctly and all necessary documentation is attached. Detailed information
requests assists Council in identifying or locating the information you are seeking – attach additional pages if required.
Note: If you do not provide enough details your application may be refused.
4.
Once completed, submit this form to Council via xxx@xxxxxxxxxxxx.xxx.xxx.xx or at the Offices listed below.
5.
You will be notified by Council as soon as practical if the information you have requested is available for release.
There is no fee for applying for access to information through informal access; however charges may apply for copying of
documents. Fees are set out in Council’s Fees and Charges Schedule.
APPLICANT'S DETAILS
Surname:
Given names:
Title (Mr/Mrs/Ms):
Organisation (if applicable):
Application on behalf of* (if applicable):
* If you are applying on behalf of someone else you must attach evidence of your authority to act on their behalf.
Postal Address:
State:
Postcode:
Telephone Number:
Email you agree to receive correspondence to:
Proof of Identity (if you are requesting personal information):
* Such as drivers Licence or current Australian Passport or other document with photograph, signature & current address.
DETAILS ABOUT YOUR ENQUIRY
Street Number & Address (if applicable):
Lot No.:
Deposited Plan No.
Strata Plan No.
DA/BA/CC/CD Number (if known):
Are you the property owner? ☐ Yes   ☐ No    Have you recently purchased it? ☐ Yes Date of settlement:
☐ No
Is the information about your personal information?
☐ Yes
☐ No
Please describe the information you would like to access in as much detail as possible to allow us to identify all the records
relating to your application - attach additional pages if required:
Date Range of documents required:
/
/
to
/
/
Please note: If you are not specific about the information you require, Council may refuse to process your application. Council
will however endeavour to assist you in defining your request to a more manageable one.
V1.1 26.3.19
Wyong Office: 2 Hely St / PO Box 20 Wyong NSW 2259
Page 1 of 3
D13495869
Gosford Office: 49 Mann St / PO Box 21 Gosford NSW 2250
P 1300 463 954 l E xxx@xxxxxxxxxxxx.xxx.xxx.xx l W centralcoast.nsw.gov.au l ABN 73 149 644 003

COPYRIGHT OWNER AUTHORITY
The copyright owner is the person/organisation who prepared the plans/documents.
 I have attached the consent for the copyright owner, so that I may obtain a copy of the information I have
requested; or
 I have been unable to locate the copyright owner. The details of my attempts to contact the copyright owner
are outlined below:
Name of Copyright Owner: (please insert the name of the person/company you have searched for)
Details of Searches Conducted: (eg. Extracts from ASIC website, ABN Registration Website, steps taken)
Please note: The Owner’s written consent is also required to access any internal plans or floor plans.
FORM OF ACCESS
How do you wish to access the document?
 Inspect the documents in person;
 A copy of the document/s provided by email; or
 Access in another way (Please specify):
PROACTIVE RELEASE
Under the GIPA Act Council has the authority to make publically available Council held documents if Council
considers it to be in the wider public interest. This is known as proactive release under the GIPA Act and could
include a complete copy of the document/s that may be provided to you in response to your application being
made available on Council’s Proactive Release page or provided as “view only” access at Council offices.
SIGNATURE DETAILS
Signature of Applicant:
Date:
V1.1 26.3.19
Wyong Office: 2 Hely St / PO Box 20 Wyong NSW 2259
Page 2 of 3
D13495869
Gosford Office: 49 Mann St / PO Box 21 Gosford NSW 2250
P 1300 463 954 l E xxx@xxxxxxxxxxxx.xxx.xxx.xx l W centralcoast.nsw.gov.au l ABN 73 149 644 003

INFORMAL INFORMATION ACCESS REQUEST GUIDELINES
1. About your application
Your application wil  be considered by Council under section 8 of the GIPA Act. Council is not required by the GIPA Act to
respond to your informal application and is not under any statutory timeframe to respond. Upon receiving your request,
Council will determine how the request will be processed and what information is available. This may involve contacting you to
clarify what information is sought. Council may advise that you will need to lodge a formal access application under the GIPA
Act for the information you have requested. This form will be placed in Council’s records management system.
2. Have you checked online?
Council's Online Services facility, available via its website, stores a large volume of freely accessible information. It is
recommended that you view Council's website  for the information you have requested, before submitting this application.
Click the fol owing links to: Online application link for the Wyong Office and the ePlanning Portal for the Gosford Office.
3. Acceptable requests
Informal information applications are suitable for requests for information which are non-complex and can be processed
quickly. Informal information applications are not suitable for requests which:
• involve extensive searching, large volumes of information or would require a substantial amount of staff resources; or
• involve access to another person’s personal information requiring third party consultations; or
• require access to sensitive information requiring careful balancing of public interests in determining disclosure.
If your request involves any of the above, you should consider lodging a formal access application which are available on
Council's website and from Council’s Customer Service Centres.
4. Are you buying/selling a property?
Any information provided to you in response to your application is in accordance with Council's obligations under the GIPA
Act and is for information purposes only. If you are buying/selling a property, it is important that you obtain your own legal and /
or planning advice as to what Council certificates/information you need to provide you with Council's official position in
respect of a property. For guidance click the following links: Online property info link an d Building and Development Forms.
5. Timeframes
Council will endeavour to process this application as soon as practical, however lengthy or complex applications will take a
longer period of time.
6. Copyright
Access to documents subject to copyright will be granted by way of inspection only, unless the copyright owner's written
consent is submitted with your application. The copyright owner is the author of the document, NOT the property owner.
Council's copyright authority form may be used for the purpose of obtaining a copyright owner's written consent. Click the
following for links to: Copyright Authority Form an d Copyright FAQ.
7. Privacy Notification
Personal Information means information or an opinion (including information or an opinion forming part of a database and
whether or not recorded in a material form) about an individual (whether living or deceased) whose identity is apparent or can
be reasonably be ascertained from the information or opinion. Some of the information you provide on this form is your
personal information, such as your name and contact information. This information is being collected by Council for the
purpose of processing your application and will be accessible by Council staff. It is voluntary for you to provide your personal
information, however if you do not provide the information, Council may be unable to process your application. The intended
recipients of your information are Council staff, but information may be available to the general public under the GIPA Act.
Council is to be regarded as the agency that holds the information. You may make an application for access or amendments to
your personal information held by Council under the Privacy and Personal Information Protection Act 1998 or the GIPA Act.
8. Assistance
If you require assistance in completing this form, please contact Customer Service on 1300 463 954 or visit Council's website.
General information about the GIPA Act is also available by calling the Office of the Information and Privacy Commission on
1800 IPC NSW (1800 472 679) or at its website: www.ipc.nsw.gov.au
V1.1 26.3.19
Wyong Office: 2 Hely St / PO Box 20 Wyong NSW 2259
Page 3 of 3
D13495869
Gosford Office: 49 Mann St / PO Box 21 Gosford NSW 2250
P 1300 463 954 l E xxx@xxxxxxxxxxxx.xxx.xxx.xx l W centralcoast.nsw.gov.au l ABN 73 149 644 003

Document Outline