9 August 2022
In reply please quote:
FOI Request: FA 22/07/00823
Dear Rosario Cassaniti
I refer to your request dated 15 July 2022 in which you have sought access to documents held
by the Department of Home Affairs (the Department) under the Freedom of Information Act
(the FOI Act).
You have requested access to:
Could you please disclose the following data with reference to citizenship
ceremonies at Stonnington Council (VIC):
1) The earliest and latest date of approval amongst applicants who attended
the Citizenship ceremony at Stonnington Council (VIC) on 14th July 2022.
2) The number of applicant whose citizenship has been approved between
the latest date of approval determined from query 1 above and 5th April 2022
and stil waiting for citizenship ceremony as at 15th July 2022.
3) The number of applicants who were invited at the ceremony at Stonnington
Council (VIC) on 14th July 2022.
4) The total number of people awaiting Citizenship ceremony at Stonnington
Council (VIC) as at 15th July 2022.
5) The number of applicant who wil be invited to attend the scheduled
ceremony at Stonnington City Council (VIC) on 15th September 2022.
This letter is to notify you that a preliminary assessment indicates that you are liable to pay a
charge for the processing of this request.
As provided under section 29 of the FOI Act and the Freedom of Information (Charges)
(the Regulations), my preliminary assessment of the amount you are liable
to pay is $40.00
6 Chan Street B 1
el connen ACT 2617
PO Box 25 Belconnen ACT 2616 • Telephone: 02 6264 1111 • w ww.homeaffairs.gov.au
Preliminary assessment of charges
Under section 17 of the FOI Act, the Department has used its computer system to produce
one document that contains information relevant to the terms of your request.
I have assessed the work the Department would need to do to process your request, taking
into account time spent by the relevant area to conduct the search and retrieval of documents
and produce the document, and have calculated the following breakdown of charges.
Search and Retrieval –
2 hours 40 minutes @ $15 per hour
Decision Making –
1 hour (first 5 hours free of charge)
Details of the Charge
It has taken 2 hours 40 minutes to search for, retrieve and produce the document which falls
within the scope of your request. The one document consisting of one page wil require a
decision to be made on access and it is estimated that this wil take one hour (noting that the
first five hours are free of charge).
As the charge exceeds $25.00, a deposit of $20 wil be sought if the charge is imposed. Please
note that by paying the deposit you are deemed to have accepted the charge and wil be liable
for the full amount once a decision has been made on the documents.
Timeframe for your response and next steps
The FOI Act provides you with 30 days to respond, in writing, to this notice, which is
Thursday, 8 September 2022
By this date you must
do one of the following:
agree to pay the charge;
contend that the charge has been wrongly assessed; or should be reduced or not
imposed; and explain your reasons; or
you may withdraw your request.
Once you have paid, please advise the FOI Section at email@example.com immediately
to avoid delays in the processing of your request.
Please note that if you do not provide a written response within the 30 day timeframe
request wil be taken to have been withdrawn (by you) under section 29(2) of the Act.
If you seek to contend the assessment of charges the Department may make a decision on
whether a charge should be reduced or not imposed and must
take into account:
whether payment of the charge, or part of it, would cause you financial hardship
whether giving access to the documents is in the general public interest or in the
interest of a substantial section of the public
This is not an exhaustive list and the Department may consider any other relevant matters.
Please set out your reasons and evidence in support of your reasons as clearly as possible.
If you believe that payment of the charge would cause you financial hardship, please provide
sufficient details of your financial circumstances to enable the decision maker to make a well
To indicate your agreement to pay the charge you are required to pay the deposit, or pay the
charge in full.
The Department has a number of payment options available, including an online payment
facility for credit/debit cards; automated telephone payment system and BPay. You may also
pay the charge by cheque or money order.
Please see the attached invoice for information and guidance regarding payment methods.
If the Department fails to make a decision on your request within the statutory time limit, the
payment wil be refunded.
Processing period suspended
The period for processing your request is suspended from the day that you are deemed to
have been ‘notified’ of the charge and resumes on:
the day you pay the charge in full or the required deposit; or
the day on which this agency makes a decision not to impose a charge.
A copy of the FOI Act is available at https://www.legislation.gov.au/Series/C2004A02562.
If you are unable to access the legislation through this website, please contact our office for a
If you have any enquiries concerning this matter, please contact the FOI Section at
Position number - 60025562
FOI Officer | Freedom of Information Section
FOI and Records Management Branch
Data Division | Strategy and Law Enforcement Group
Department of Home Affairs