Released by the Department of Finance under the
Freedom of Information Act 1982
FOI 22/104 - Document 08
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FOI 22/104 - Document 08
4. Project delivery update
John Sheridan
Yes
a. Project status report
Agree the project status report for Milestone 7
b.
Discuss the project risks and issues
Risks and issues
5. Other Business
Chair
No
a. Closing PEMS M7.2 Hypercare
A presentation wil be distributed on the
morning of 12 October.
Next Meeting: 11.00am – 12.00pm, Thursday 17 November2022
RM 3N.38 Mt Woodroffe and/or GovTEAMS video conference
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FOI 22/104 - Document 08
Action Items
Item
Action
Owner
Status
Comments
Actions from meeting of 16/06/2022
A111
Update the Terms of Reference and membership
PO
In progress
10/10/22 – Project Team to distribute the updated ToRs to Steering
arrangements of the proposed Governance
Committee for out of session consideration.
Arrangements.
05/10/22 – Considered at the meeting of 27/9/22. Refer to Action
Item A116
19/09/22 – Terms of Reference have been updated to include the
attendance of an independent advisor and a user representative from
the SMOS’s office.
08/07/22 – The draft Terms of Reference (ToR) for the Change
Authority have been distributed to business areas for feedback and
confirmation of membership. The ToR for the Project Board and
Steering wil be reviewed an updated, if required to cover the roles
and responsibilities to project closure.
Actions from meeting of 14/07/2022
A112
Confirm the Executive Management Committee and the PO
In progress
Management Board dotted line connection in the
Governance Arrangements paper.
Actions from meeting of 11/08/2022 A113
Report Project Board’s evolving discussion of Risk #29
PO
New
05/09/22 – risk #29 updated and presented to the Project Board on 31
August, this risk hasn’t changed significantly as the deliverable isn’t in
question, rather the date of delivery is being reconsidered as per
action A115. This risk wil be updated as required based on the
outcome of the discussion on A115 in the meeting.
A114
Redistribute the finalised documents accepted as part of PO
New
19/09/22 – governance papers are included in the document pack for
A109’s and A110’s closure to Members.
the 27 Sept meeting.
Actions from meeting of 27/09/2022 A116
Chair to meet with Simon Quarrell to discuss the DTA’s
Chair
New
role on the Committee.
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FOI 22/104 - Document 08
Item
Action
Owner
Status
Comments
A117
IPEA and MaPS to update the Steering Committee Terms MaPS
New
of Reference (ToRs).
IPEA
A118
MaPS to brief to SMOS on possible delegations.
MaPS
New
A119
SDO to work with Mr Ril o and staff in the SMOS office to SDO
New
test PEMS as required.
Mr Rillo
A120
SDO and IPEA to investigate the 15 items that require
SDO
New
further investigation and to come back to the Committee IPEA
with options, including potential workarounds to ensure
that the expenditure reports are correct.
A121
SDO to compare the current reporting with the new
SDO
New
PEMS Reporting to identify any differences and
additional requirements
A122
Schedule a Steering Committee meeting in 2 weeks to
PO
Closed
5/10/22 – extra-ordinary meeting of the PEMS Steering Commmittee
discuss the progress of the Expenditures report, and the
scheduled for 12 Oct 2022.
15 work items requiring investigation.
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