Online Services Consent Form 2023 - QACI
Privacy Notice
The Department of Education, through Queensland Academies Creative Industries
(QACI), is collecting the personal information on this survey in order to obtain
consent regarding the use of online services. This information and completed
survey will be stored securely. Personal information collected during this survey may
also be used by or disclosed to third parties by the Department where authorised or
required by law. If you wish to access or correct any of the personal information
disclosed, or discuss how it has been dealt with, please contact your student’s school
in the first instance.
This online services consent form is being completed for your child.
The purpose of this form is to inform you about the third party online services used in
our school and how student information, including personal information and works,
may be recorded, used, disclosed, and published to the services (if you provide your
consent for this to occur).
This digital Online Services Consent Form is a record of the consent provided.
This consent form is to be completed by:
ï‚·
Parent/carer or
ï‚·
Student over 18 years
About the consent
For each online service listed on subsequent pages, please indicate your choice to
give consent or
not give consent for the student information to be disclosed to the online service, in accordance
with the approved purpose and time frame as outlined below.
Student Information
ï‚· Student name (first name and/or last name)
ï‚· Date of birth, Year of birth
ï‚· Gender
AND the following school-based information (generally, non-identifying attributes*):
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ï‚· Student school username
ï‚· Student school email
ï‚· Student ID number
ï‚· School
ï‚· Year Group
ï‚· Class
ï‚· Teacher
ï‚· Country
*In cases where registration and/or use requires a combination of school-based information (non-
identifying) and personal information, or a combination of school-based information, the school-
based information may become identifiable.
If an online service records, uses, discloses and/or publishes student works, parent information or
additional student information (such as photographs of students), not listed above, it will be
specified as part of the
additional consent requirements.
Examples may include:
ï‚· Student assessment
ï‚· Student projects, assignment, portfolios
ï‚· Student image, video, and/or audio recording
ï‚· Sensitive information (e.g. medical, well-being)
ï‚· Name and/or contact details (e.g. email, mobile phone number) of student's parent
Approved Purpose
To record your consent for the recording, use, disclosure and publication of the information listed
above, and any information or student works listed under the ‘additional consent requirements’,
and to transfer this information and works within Australia and outside of Australia (in the case of
offshore services) to the online service providers for the following purposes:
ï‚· For your child to register an account for the online services
 For your child to use the online services in accordance with each service’s
terms of use
and
privacy policy (including service provider use of the information in accordance with
their
terms of use and
privacy policy)
ï‚· For the school to:
o administer and plan for the provision of appropriate education, training and
support services to students, and
o manage school operations and communicate with parents and students.
Time frame
The consent granted by this form is for the duration of the student’s current phase of learning (i.e.
Years 10-12). Consent is obtained upon enrolment and renewed if there may be circumstances
where our school issues a new consent form to seek additional consent e.g., in the event that new
online services are identified for use.
Online services for which consent is requested
The following third-party cloud based application are an integral part of the daily
school operations. These applications include the management of: school events,
communications to parents, parent teacher student conferences, student ID cards,
building access, absences and IB Diploma Assessment Information.
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Please note that if consent is not granted for International Baccalaureate (IB) related
services, your child will not be able to complete the IB Diploma Programme. These
services include IBIS, Peergrade, IB Inthinking and Managebac programs.
Service Name: PTOnline
URL: http://parentteacheronline.com.au
Data Hosting: Australia
Purpose of use: Online Parent Teacher Interview Scheduling
Consent Requirements: Student Name, Teacher and Class Information
Terms of use: http://parentteacheronline.com.au/terms-and-conditions-eq-schools-
only/
Privacy policy: http://parentteacheronline.com.au/privacy-policy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Master School Portraits
URL: https://www.msp.com.au/
Data Hosting: Australia
Purpose of use: Production of Student ID and School Photographs
Consent Requirements: Student Name, School Name
Terms of use: https://www.msp.com.au/terms Privacy policy: https://www.msp.com.au/privacy-policy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Vision 6
URL: https://www.vision6.com.au
Data Hosting: Australia
Purpose of use: School communications, newsletter, events, invitations
Consent Requirements: Student Name, Student Email
Terms of use: https://www.vision6.com.au/policies/
Privacy policy: https://www.vision6.com.au/privacy-policy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Infoways
URL: http://www.infoways.com.au
Data Hosting: Name, Class, Year Level
Purpose of use: Text messaging service, Absence Line, Parent Text Messages
Terms of use:
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http://www.infoways.com.au/Infoways_Website_terms_and_conditions.pdf
Privacy policy: http://www.infoways.com.au/Infoways_Website_Privacy_Policy.pdf
Additional consent is being sought for the following reasons:
ï‚· The following parent personal information is disclosed: Parent name, parent
mobile
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: IBIS
URL: https://ibis.ibo.org/
Data Hosting: Switzerland
Purpose of use: International Baccalaureate Data Capture System
Consent Requirements: Student Name, Student Email, Student ID Number, Student
Assessment
Terms of use: https://www.ibo.org/terms-and-conditions/ Privacy policy: https://www.ibo.org/terms-and-conditions/privacy-policy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Managebac
URL: https://www.managebac.com/
Data Hosting: United States of America
Purpose of use: IB Assessment Calendar and Drop Box tasks in all subjects including
CAS, ToK, Extended Essay
Consent Requirements: Student Name, Student Email, Student ID, Student Class
Terms of use: https://www.managebac.com/terms/terms-of-service/
Privacy policy: https://www.managebac.com/terms/privacy-policy/
Additional consent is being sought for the following reasons:
ï‚· The following additional student personal information is disclosed: Student
Coursework including photographs as uploaded by students
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Turnitin
URL: https://guides.turnitin.com/
Data Hosting: United States of America
Purpose of use: Anti-Plagiarism Service and Grade Mark Learning Management
System
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Consent Requirements: Student Name, Student Email, Student ID, Student Class
Terms of use:
https://guides.turnitin.com/Privacy_and_Security#Terms_of_Service???????
Privacy policy: https://help.turnitin.com/Privacy_and_Security/Privacy_and_Security
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: TryBooking
URL: https://www.trybooking.com/
Data Hosting: Student Name, Email
Purpose of use: Event Registration
Terms of use: https://www.trybooking.com/info/website-terms-of-
usehttps://www.trybooking.com/info/privacy
Privacy policy: https://www.trybooking.com/info/privacy
ï‚™ I give consent
ï‚™ I do not give consent
Online services for which consent is requested
The following third-party cloud-based applications are used in curriculum based
learning.
Service Name: Clickview
URL: http://clickview.com.au
Data Hosting: Student name, email, year level, class
Purpose of use: Teaching resource supporting the Australian curriculum
(includes movies, documentaries, quizzes, video clips and playlists)
Terms of use: http;//clickview.com.au/terms/and/conditions/
Privacy policy: http;//clickview.com.au/privacy/policy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Desmos
URL: https://www.desmos.com/
Data Hosting: Student name, email
Purpose of use: Graphing software and classroom activities
Terms of use: https://www.desmos.com/terms
Privacy policy: https://www.desmos.com/privacy?lang=en
Additional consent is being sought for the following reasons:
ï‚· Student coursework is stored
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ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Digital Theatre Plus
URL: https://www.digitaltheatreplus.com/
Data Hosting: Student school user name, email
Purpose of use: Digital theatre resource to support curriculum work
Terms of use: https://www.digitaltheatreplus.com/termsofservice/
Privacy policy: https://www.digitaltheatreplus.com/terms/privacy/policy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Education Perfect
URL: https://www.educationperfect.com/
Data Hosting: Student name, email, class
Purpose of use: Learning and assessment resource.
Terms of use: https://www.educationperfect.com/wp-
content/uploads/2020/11/Education-Perfect-Terms-of-Use-2020-04-14.pdf
Privacy policy: https://epforlearning.com/wp-
content/uploads/sites/8/2020/03/Education-Perfect-Privacy-Policy-2020-03-10.pdf
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: E-Learning Resources
URL: https://e-lr.com.au
Data Hosting: Student name, email
Purpose of use: Music Education
Terms of use: https://e-lr.com.au/what-we-do/
Privacy policy: https://e-lr.com.au/what-we-do/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Groupanizer Choir Genius (Vocal Manouvres)
URL: https://vma.groupanizer.com/user/login?destination=g/dashboard
Data Hosting: Student name, email
Purpose of use: Choir Organisation, content storage, resource management,
scheduling calendar
Terms of use: http://www.groupanizer.com/termsofservice
Privacy policy: https://www.termsfeed.com/privacy-
policy/acccf5abd7ad580dcfcbd615a6bfaa2b
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Additional consent is being sought for the following reasons:
ï‚· Parent information : Name and email
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: InThinking IB
URL: https://www.thinkib.net
Data Hosting: Student name, email, class
Purpose of use: IB Subject Specific Support Resource. Content Library. Online
learning hub for class subjects Business, Languages, Science, Maths, Psychology
Terms of use: https://www.thinkib.net/subscribe/legal
Privacy policy: https://www.thinkib.net/subscribe/legal
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Kahoot
URL: https://kahoot.com/
Data Hosting: Student name, email, class
Purpose of use: A game-based learning platform used across the curriculum
Terms of use: https://kahoot.com/terms-and-conditions/
Privacy policy: https://kahoot.com/privacy-policy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Microsoft Forms
URL: www.forms.office.com
Data Hosting: Student name, email
Purpose of use: School-based surveys, quizzes, questionnaires and polls
Terms of use:
https://www.microsoft.com/enus/legal/intellectualproperty/copyright/default.aspx
Privacy policy: https://privacy.microsoft.com/en-gb/privacystatement
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Oliver School Library Management Service
URL: https://www.softlinkint.com
Data Hosting: Student name, email
Purpose of use: Library resource and database catalogue resource
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Terms of use: https://www.softlinkint.com/education-data-protection-privacy-policy
Privacy policy: https://www.softlinkint.com/education-data-protection-privacy-
policy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Overdrive Sora
URL: https://soraapp.com/library/eduqueenslandau
Data Hosting: Student name, email
Purpose of use: Access to e-library (fiction and non-fiction texts)
Terms of use: https://company.cdn.overdrive.com/policies/terms-and-conditions.htm
Privacy policy: https://company.cdn.overdrive.com/policies/privacy-policy.htm
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Padlet-Wallwisher, Inc. DBA Padlet
URL: https://padlet.com/
Data Hosting: Student name, email
Purpose of use: Online bulletin board
Terms of use: https://padlet.com/about/terms Privacy policy: https://padlet.com/about/privacy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Peergrade
URL: https://www.peergrade.io/
Data Hosting: Student name, email
Purpose of use: Class grading, comments and feedback templates
Terms of use: https://www.peergrade.io/terms-and-conditions/
Privacy policy: https://www.peergrade.io/privacy-policy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Plickers
URL: https://www.plickers.com
Data Hosting: Student name
Purpose of use: Formative assessment, collaboration, quiz, feedback tool
Terms of use: https://help.plickers.com/hc/en-us/articles/360009090913-Terms-of-
Service
Privacy policy: https://help.plickers.com/hc/en-us/articles/1260804027630-Student-
Data-Policy
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ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Quizlet
URL: https://quizlet.com/latest
Data Hosting: Student name, email
Purpose of use: Quizzes, polls, learning activities
Terms of use: https://quizlet.com/tos
Privacy policy: https://quizlet.com/privacy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Socrative
URL: https://www.socrative.com/
Data Hosting: Student name, email
Purpose of use: Quizzes, polls, learning activities, learning analytics
Terms of use: https://www.socrative.com/terms-of-use/
Privacy policy: https://www.socrative.com/privacy/
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: EdPuzzle
URL: https://www.edpuzzle.com
Data Hosting: Student name, email, class, coursework
Purpose of use: Create video lessons with voice-over, audio notes and comments
Terms of use: https://edpuzzle.com/terms
Privacy policy: https://edpuzzle.com/privacy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: OnShape
URL: https://www.onshape.com/en/
Data Hosting: Student name, email
Purpose of use: Design Technology CAD product design
Terms of use: https://www.onshape.com/en/legal/terms-of-use
Privacy policy: https://www.onshape.com/en/privacy-center/privacy-policy
ï‚™ I give consent
ï‚™ I do not give consent
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Service Name: Quizizz
URL: https://quizizz.com/
Data Hosting: Student name, email
Purpose of use: Student quizzes
Terms of use: https://quizizz.com/tos
Privacy policy: https://quizizz.com/privacy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Shapr3d
URL: https://www.shapr3d.com/
Data Hosting: Student name, email
Purpose of use: Online 3D design tool
Terms of use: https://www.shapr3d.com/terms-of-use
Privacy policy: https://www.shapr3d.com/privacy-policy
ï‚™ I give consent
ï‚™ I do not give consent
Service Name: Canva for Education
URL: https://www.canva.com/
Data Hosting: Student name, email
Purpose of use: Online 3D design tool
Terms of use: https://www.canva.com/policies/terms-of-use/
Privacy policy: https://www.canva.com/policies/privacy-policy/
ï‚™ I give consent
ï‚™ I do not give consent
Consent and agreement
I am the parent/caregiver of #%FirstName%# #%LastName%#
ï‚™ Yes
ï‚™ No
Full name of consenter
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___________________________
By submitting the form, via the 'Finalise' button below, you agree that you:
ï‚·
have read the explanatory email and all information within this form.
ï‚·
have had the opportunity to ask questions about it and any questions that you
have asked have been answered to your satisfaction.
ï‚·
consent for the information outlined in this form, and any additional consent
requirements listed, to be disclosed to the online services in accordance with
the approved purpose and time frame as per your nominated response option.
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