Date: Tue, 29 Apr 2025 12:31:05 +0000
Subject: Re: FOI 24/25-1817 - Your request for information - Clarification of scope [SEC=OFFICIAL]
From: BS <xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx>
To: foi <
xxx@xxxx.xxx.xx>
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Hi,
To clarify my request:
'Accounting Staff' is referring to employees including & under the Chief Financial Officer, and thus the requested 'notes and training documentation' is the documents relevant to such employees only. Other departments are beyond the scope of this request.
For limiting of scope, I am looking for such documents that directly reference the Chart of Accounts including examples of allocating income/expenditure, creating and modifying accounting codes etc; I will need these documents in their entirety. Training and reference documents that do not directly reference the Chart of Accounts (for example, Working from Home policies, office OH&S procedures for CFO staff and similar extraneous documents) can be listed as a summary table of the training document titles only, and do not need to be included in full.
To confirm, staff names on such documents are not relevant and can be excluded.
For ease of legibility, the provision of the Chart of Accounts in a spreadsheet format would be preferential.
As per section 24AB(2e) of the Freedom of Information Act, the minimum period for consultation is 14 days with the applicant. Your request for a response by the 1st of May, 2 days after your email, is in contravention of the Act.
Yours sincerely,
BS
-----Original Message-----
Dear BS
Thank you for your request for information.
We are writing to seek clarification of your request.
Scope of your request
You have requested access to:
“Dear National Disability Insurance Agency,
I request access to the following information under the Freedom of
Information Act:
- The chart of accounts in use by the NDIA, including account codes and
descriptions
- All associated explanatory and training documentation in use by
accounting staff.
Yours faithfully,
BS”
In order for your request to meet the requirements of the FOI Act, it must
provide enough information about the documents you are seeking to enable
us to locate them.
We have made enquiries with our Chief Financial Officer Division and they
require clarification of your request.
Can you please provide the below information:
1: Further information on definition of “accounting staff’ required.
Please advise us if you are referring to any staff that hold accounting
qualifications at NDIA, staff members in the Chief Financial Officer
Division or only those that prepare our Financial Statements?
2: Please define “ associated explanatory notes and training
documentation” as each business area is responsible for their own
documented notes and training.
Unless you advise otherwise, we will take it that you agree to the names
and contact details of NDIA staff being excluded from the scope of your
request (that is, the information will be treated as irrelevant).
Next steps
Please respond to this email by 1 May 2025
Contact us at [1][NDIA request email] if you have any questions or require
help.
Kind regards
Alana AFW410
Senior Freedom of Information Officer
Information Release, Privacy and Legal Operations Branch
Reviews and Information Release Division
National Disability Insurance Agency
T 1800 800 110 E [2][NDIA request email]
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