If not delivered return to PO Box 7820 Canberra BC ACT 2610
1 May 2017
Our reference: LEX 29024
Ms Sandra Legro
By email:
xxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx Dear Ms Legro
Freedom of Information Request - Charges
I refer to your request dated 5 April 2017 and received by the Department of Human Services (the
department) on the same day, for access under the
Freedom of Information Act 1982 (the
FOI Act)
to the following:
'…a document that identifies the procedure or policy that:
A) determines immunisation status for a child within the Centrelink system for the purposes
of family tax benefit eligibility when aged 13yrs and 11 months, i.e. the method of checking
this status
and
B) how this compares with how the same determination is made after a child turns 14yrs old.
i.e. the method of checking immunisation status
and
C) if a valid immunisation status is achieved at the age of the last immunisation required,
then why is this record not kept on file on a continuous basis while under care of the parent.
NOTE. if a child has a valid immunisation status at aged 13 then that valid immunisation
status would continue on.. why is it necessary to supply this very same record again once
reaching the age of 14, when it would be contained within an the parents file history and
records already.
D) Policy documents that outline the human involved steps taken in this determination
process. Policy documents that outline the computer/software/ automatic process involved in
this determination process.’
Preliminary Assessment of the Charge
In accordance with section 29 of the FOI Act, I have decided that you are liable to pay a charge for
the processing of your request. My preliminary assessment of that charge is $28.95 calculated as
follows:
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Search and retrieval time: 1.93 hours, at $15.00 per hour:
$28.95
Decision-making time (*after deduction of 5 hours): 0 hours, at
$20.00 per hour
$0
TOTAL
$28.95
*The FOI Act provides that the first five hours of decision-making time are free of charge and this is reflected in the
calculation.
I am advised that the department has in its possession 2 documents with 31 pages relevant to your
request.
Required Action
If you would like the department to continue processing your request, you must notify the
department in writing within 30 days of receiving this notice that you:
a) agree to pay the charge;
b) wish to contend that the charge:
i. has been wrongly assessed; or
ii. should be reduced or not imposed; or
iii. both
c) withdraw the request for access.
If you do not provide a written response in accordance with one of Options A, B or C above within
30 days of receiving this notice, your request will be taken to have been withdrawn under section
29(2) of the FOI Act.
Further information on options A, B and C is set out below.
Option A - pay the charge
As the charge exceeds $25, pursuant to regulation 12 of the
Freedom of Information (Charges)
Regulations 1982, you are required to pay a deposit of $20.00 within 30 days of receiving this
notice. You may, of course, elect to pay the charge in full at this point.
The amount due should be paid by cheque or money order made out to the Collector of Public
Monies. Please quote the reference number FOI LEX 29024 with your payment.
Should you elect to pay the charge please email
xxx.xxxxx.xxxx@xxxxxxxxxxxxx.xxx.xx once you
have posted your cheque or money order to advise us of your payment.
Option B - seek reduction or non-imposition of the charge
You may contend that the charge has been wrongly assessed, or should be reduced or not
imposed. Section 29(5) of the FOI Act provides that, in deciding whether to reduce or not to impose
a charge, the decision-maker must take into account any relevant reasons, including whether
payment of the charge, or part of it, would cause your organisation financial hardship, and whether
the giving of access to the documents is in the general public interest or in the interest of a
substantial section of the public.
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Department of Human Services
If you wish to contend that the charge has been wrongly assessed or should be reduced or not
imposed, please set out your reasons and the evidence in support of your reasons as clearly as
possible. If you believe that payment of the charge would cause your organisation financial
hardship, please provide sufficient details of your financial circumstances to enable the
decision-maker to make a well-informed decision in this regard.
Option C - withdraw your request
If you wish to withdraw your request you may do so in writing.
Time limits for processing your request
Section 31 of the FOI Act provides that where a notice is sent to an applicant regarding the payment
of a charge in respect of a request, the time limit for processing the request is suspended from the
date the notice is received until either:
(a) the day following payment of the charge (in full or the required deposit); or
(b) if applicable, the day following the notification to the applicant of a decision not to impose the
charge.
Address for correspondence
Please send all correspondence regarding your FOI request to me at the following address:
Freedom of Information team
Department of Human Services
PO Box 7820
CANBERRA ACT 2610
Or by email to
xxx.xxxxx.xxxx@xxxxxxxxxxxxx.xxx.xx.
Publication of information in the FOI disclosure log
Information released under the FOI Act may be published in a disclosure log on the department's
website. Section 11C of the FOI Act requires this publication, subject to certain exceptions,
including where publication of personal, business, professional or commercial information would be
unreasonable.
Further assistance
If you have any questions please email
xxx.xxxxx.xxxx@xxxxxxxxxxxxx.xxx.xx.
Yours sincerely
Chris
Authorised FOI Decision Maker
Freedom of Information Team
FOI and Litigation Branch Legal Services Division
Department of Human Services
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Department of Human Services
