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Schedule 1 – Data Room Protocol

1.  Data Room
1 Canberra Avenue, Forrest, ACT 2603
Address
AUSTRALIA
2.  Data Room
Email: xxxx.xxxx.xxxxxxxx@xxxxxxxxxxxxx.xxx.xx
Manager
3.  Data Room
The department will make a physical Data Room (Physical Data Room) available and
Access
may make a virtual Data Room (Virtual Data Room) available while the RFT is in the
market.
Tenderers seeking access to either Data Room must submit an executed copy of the
Data Room Deed Poll, including:
•  an application substantially in the form of the RFT Process Authorised User
Access Application at Annexure 1 to this Schedule 1; and
•  completed copies of the Data Room Access Request form at Annexure 2 to
this Schedule (including al  certified copies of proof of identity
documentation).
All requests for Data Room access must be sent to the Data Room Manager at least
two days prior to the RFT Closing Time. Each Tenderer that submits an application in
accordance with the above requirements will be:
•  allocated one initial scheduled time for access to the Physical Data Room;
and
•  provided with access instructions and a passcode for the Virtual Data Room
(if established).
Preferred dates and times for access to the Physical Data Room cannot be
guaranteed.
A Tenderer may request further access to the Physical Data Room by submitting a
further application substantial y in the form of Annexure 1 to the Data Room
Manager. This further access wil  only be granted if each Tenderer that sought access
in the first round has been given an opportunity to access the Physical Data Room in
that round.
Access applications will be processed in order of receipt.
4.  Authorised
The Tenderer must ensure that each user has agreed to be bound by the
Users
Confidentiality Arrangements outlined in section 5 of this Schedule 1, prior to the
Tenderer providing the Data Room Manager with the details of each user.
Any user whose details are provided to the Data Room Manager by or on behalf of
any Tenderer will (upon confirmation that such user is permitted access to both the
Physical Data Room and the Virtual Data Room, if established) be known as an
Authorised User, and wil  be taken to be bound by the Confidentiality Arrangements.
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Annexure 2

Data Room Access Request
General Information
Purpose
The Department of Human Services (the department) undertakes background suitability assessments for
every individual who requires access to the department’s assets, information and premises.
This  information  sheet  sets  out  the  information  you  are  required  to  provide,  the  sources  and  types  of
information the department collects, the purpose for which this is collected/used, and the way it is stored
and accessed.
Al  information gathered throughout the suitability assessment process is kept and destroyed in accordance
with the Archives Act 1983.
Privacy
Personal information that you provide on this form is protected by the Privacy Act 1988, and is collected by
the department for probity related purposes. Unless statutory obligations require or allow otherwise, the
information provided on this form wil  not be used or disclosed without your prior consent for any purpose
other than in relation to the assessment of your suitability.
More information about how the department wil  manage your personal information, including our privacy
policy,  is  located  at  humanservices.gov.au/privacy  or  by  requesting  a  copy  of  the  policy  from  the
department.
Please send all enquiries to the RFT Contact Officer:
Email: xxxx.xxxxxxxxxxxxxxxxx@xxxxxxxxxxxxx.xxx.xx.
Visa Checks
Visa Entitlement Verification Online (VEVO) allows visa holders and registered Australian organisations,
such  as  employers,  labour  suppliers,  education  providers,  migration  agents,  banks  and  government
agencies, to check visa details and entitlements.
This service is utilised by the department to check work entitlements for persons who are not Australian
citizens.
Completing Forms
When completing the form please use BLOCK LETTERS and only use blue or black ink.
Minimum Identity Requirements
You must provide:
•  current identity documents;
•  at least one document from either Category A or Category B. You do not need to provide documents
from both categories as long as all other minimum requirements below are satisfied;
•  at  least  one  identity  document  containing  a  photograph.  If  you  are  unable  to  provide  a  listed
document  containing  a  photograph  you  must  submit  a  passport  style  photograph  of  yourself
certified by a person listed in Schedule 2 of the Statutory Declarations Regulations 1993 (Cth);
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RFT for the procurement of a Systems Integrator Panel
Attachment E – Contractual and Commercial Terms Acceptance

Response instructions and additional information
1.1
Unless the Tenderer specifies otherwise in Table 1 below, it will be taken to agree to each
section and clause of the:
a)  Commercial Terms at Attachment I (including its Annexures);
b)  Systems Integrator (SI) Panel Deed at Attachment J (including its Schedules); and
c)  Tranche One Participation Deed at Attachment K (including its Schedules).
1.2
Where a Tenderer agrees with a section or clause with minor non-substantive changes,
substantially disagrees or disagrees with a section or clause, the Tenderer should specify:
a)  the extent, justification and impact of non-compliance; and
b)  any alternative proposal, that is consistent with the business needs described in
Attachment I.
1.3
Responses should refer to the relevant section or clause number(s), in the order in which
they appear.  Tenderers should indicate their level of compliance as follows:
a)  agree;
b)  agree with minor non-substantive changes;
c)  substantial y disagree; or
d)  disagree.
1.4
Any non-compliance (i.e. a level of compliance described in paragraph 1.3(b) to (d))
outlined in Table 1 will be taken into account in evaluating risk.  Substantial or full non-
compliance with provisions, particularly in Attachment I or Attachment J will increase the
Tenderer’s risk rating.
1.5
This Attachment E wil  form the basis for negotiation of contractual arrangements that may
occur between the Tenderer and the department. The department does not intend to
negotiate issues that are not raised here.
1.6
Tenderers should complete this Attachment E on the assumption that the department wil
implement the WPIT Partnering model, including implementing terms relevant to that
WPIT Partnering model as provided in the draft contract documents at Attachment J and
Attachment K.

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Document Outline

LEX 39604 - s 55G Decision - Documents (Part 2) v2