All-staff emails
Dear Department of Immigration and Border Protection,
I request all emails/memos/newsletters sent to all staff in the agency in the last month.
Yours faithfully,
Keith Wolverton
**This is an automated response. Please do not respond to this email**
Information updated 17 November 2015
IMPORTANT INFORMATION
Your email has been received by the Department of Immigration and Border
Protection’s Freedom of Information (FOI) Section. This response is
verification that we have received your email. Please be aware that if
your query is addressed by this email, you will not receive a further
individual response. Please do not send duplicate emails as this may
cause delays in processing.
If your request is a valid FOI request, the Department will contact you to
acknowledge your request. Please be aware that there has been a
significant increase in the number of FOI requests received and there may
be delays in the processing of your request.
Please note that the Department’s FOI Section does not process the
following types of requests:
Notification of Change in Circumstances
The FOI Section does not process these forms. You should resubmit Form
1022 to the office where you lodged your visa application or to the
nearest office of the Department.
Notification of incorrect answers
The FOI Section does not process these forms. You should resubmit Form
1023 to the office where you lodged your visa application or to the
nearest office of the Department.
Australian Citizenship Enquiries
The Department has an administrative process to assist individuals with
this type of request. Please complete form 119, by clicking on the
following link:
[1]http://www.border.gov.au/Forms/Documents...
You may return the completed form and attachments to the Department by
mail. Please refer to page 8 of form 119 for details on where to send your
request.
Movement Records
The Department has an administrative process to assist individuals with
this type of request. Please complete form 1359, by clicking on the
following link:
[2]http://www.border.gov.au/FormsAndDocumen....
You may return the completed form to the Department either by mail; or in
person, to your nearest office. Please refer to page 1 and 2 for details
on where to send your request.
Superannuation – Evidence of Immigration Status
The Department has an administrative process to assist individuals with
this type of request. Please complete form 1194, by clicking on the
following link:
[3]http://www.border.gov.au/Forms/Documents...
You may return the completed form to the Department either by email; post;
or fax. Please refer to page 1 for details on where to send your request.
Update Passport Details
If your query relates to a updating your address or passport details,
please refer to the following link:
[4]http://www.border.gov.au/Lega/Lega/Form/....
General Enquiries
If your enquiry is about visas, trade, or is general in nature, and does
not relate directly to a Freedom of Information request, you should
contact the department’s general enquiries line at the following link:
[5]http://www.border.gov.au/about/contact/m....
If your request does not relate directly to a Freedom of Information
request, and alternative contact details have been provided above, your
email will not be actioned by the FOI Section.
Yours Sincerely
FOI Helpdesk
Freedom of Information Section
Department of Immigration and Border Protection
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
DIBP respects your privacy and has obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. http://www.border.gov.au/Forms/Documents...
2. http://www.border.gov.au/FormsAndDocumen...
3. http://www.border.gov.au/Forms/Documents...
4. http://www.border.gov.au/Lega/Lega/Form/...
5. http://www.border.gov.au/about/contact/m...
In reply please quote:
FOI Request: FA 16/05/00333
File Number: ADF2016/19100
Dear Mr Wolverton
Acknowledgement of Freedom of Information Access request
This email refers to an access request received under the Freedom of Information Act 1982 (the FOI Act) on 3 May 2016 seeking access to:
'all emails/memos/newsletters sent to all staff in the agency in the last month.'
Your request has been allocated FOI request number FA 16/05/00333. Please include your FOI request number in all correspondence with the Freedom of Information Section.
Processing times
The statutory time allowed under the FOI Act for processing requests is 30 days. Requests are generally processed in the order in which they are received.
Request for an extension of time
Please be aware that the Department has seen a significant increase in the number of FOI requests received. As a result there are expected delays involved with the processing of FOI requests at the present time. Generally, requests will be processed in the order that they are received. The Department will endeavour to finalise your request as quickly as possible. For this reason the Department seeks your agreement under s.15AA of the FOI Act to extend the timeframe for the processing of your request by 30 days. It would assist the Department in managing its FOI caseload if you could provide a response to this request by close of business, Friday 19 February 2016.
Exclusion of non-SES staff personal details and SES telephone contact details
The Department’s policy is to exclude the personal details of officers not in the Senior Executive Service (SES), as well as the mobile and work telephone numbers of SES staff, contained in documents that fall within scope of an FOI request. If you require names and contact details of non-SES officers, or direct telephone numbers of SES staff, please inform us so the decision maker may consider your request. Otherwise we will take it that you agree to that information being excluded from the scope of your request.
Publication of document
Where documents are released to you in response to your request, the Department may be required to publish these documents on its website within 10 working days in accordance with section 11C of the FOI Act. Publication will not be required where the documents contain personal or business affairs information.
Contacting the FOI Section
If you wish to discuss your access request you may contact the FOI Section using the details provided below.
Contacting the Department
You can contact us with an enquiry in a number of ways including by email, through our website, by telephone, through our Service Centres or offices around the world, or in person. In Australia you can call 13 18 81 between 9am and 4pm Monday to Friday. Details on submitting a webform, or contacting our offices outside Australia are available on our website at www.border.gov.au.
With kind regards
Alison Smith
FOI Officer | Freedom of Information Section
Information Management Branch | Corporate Support Division
Department of Immigration and Border Protection
E| [email address]
Please consider the environment before printing this email
Good morning Mr Wolverton
I refer to your request below, and would be grateful if you could please clarify the scope in order that the Department may commence the task of identifying the documents that fall within the scope of your request.
One interpretation of the scope of your request is that you are seeking access to all emails sent to all staff within the Department. This would constitute an unreasonably large number of documents.
One alternative interpretation of the scope is that you are seeking access to all emails sent to "All Staff", being a specific mailing address within the Department's email system.
Could you please clarify so that the Department may identify which documents fall within the scope of your request?
In addition, in the event that your request is for emails sent to the specific email address "All Staff", a number of these emails may contain links to further information - can you please advise whether you require that additional information to also be retrieved, noting that this will increase the size and complexity of your request. As an alternative to this, you may in the first instance, wish to limit your request to the emails only, and once a decision has been finalised on the release of those emails, consider whether you wish to submit a subsequent request for additional documents, based on the information that may be released to you.
It would assist the Department with the processing of your request if you could provide a response to these queries by no later than Monday 9 May 2016.
With kind regards
Freedom of Information Section
Information Management Branch | Corporate Support Division
Department of Immigration and Border Protection
E| [email address]
Please consider the environment before printing this email
Dear Department of Immigration and Border Protection,
Thankyou for your helpful reply.
I wish to clarify that I don't mean every email sent to anyone in the agency. Some organisations have a practice of sending emails to everybody. So I think the option of getting all emails sent to the 'All Staff' address would best suit me.
I don't wish to include all documents linked to the emails. I just request the emails themselves.
Yours faithfully,
Keith Wolverton
**This is an automated response. Please do not respond to this email**
Information updated 17 November 2015
IMPORTANT INFORMATION
Your email has been received by the Department of Immigration and Border
Protection’s Freedom of Information (FOI) Section. This response is
verification that we have received your email. Please be aware that if
your query is addressed by this email, you will not receive a further
individual response. Please do not send duplicate emails as this may
cause delays in processing.
If your request is a valid FOI request, the Department will contact you to
acknowledge your request. Please be aware that there has been a
significant increase in the number of FOI requests received and there may
be delays in the processing of your request.
Please note that the Department’s FOI Section does not process the
following types of requests:
Notification of Change in Circumstances
The FOI Section does not process these forms. You should resubmit Form
1022 to the office where you lodged your visa application or to the
nearest office of the Department.
Notification of incorrect answers
The FOI Section does not process these forms. You should resubmit Form
1023 to the office where you lodged your visa application or to the
nearest office of the Department.
Australian Citizenship Enquiries
The Department has an administrative process to assist individuals with
this type of request. Please complete form 119, by clicking on the
following link:
[1]http://www.border.gov.au/Forms/Documents...
You may return the completed form and attachments to the Department by
mail. Please refer to page 8 of form 119 for details on where to send your
request.
Movement Records
The Department has an administrative process to assist individuals with
this type of request. Please complete form 1359, by clicking on the
following link:
[2]http://www.border.gov.au/FormsAndDocumen....
You may return the completed form to the Department either by mail; or in
person, to your nearest office. Please refer to page 1 and 2 for details
on where to send your request.
Superannuation – Evidence of Immigration Status
The Department has an administrative process to assist individuals with
this type of request. Please complete form 1194, by clicking on the
following link:
[3]http://www.border.gov.au/Forms/Documents...
You may return the completed form to the Department either by email; post;
or fax. Please refer to page 1 for details on where to send your request.
Update Passport Details
If your query relates to a updating your address or passport details,
please refer to the following link:
[4]http://www.border.gov.au/Lega/Lega/Form/....
General Enquiries
If your enquiry is about visas, trade, or is general in nature, and does
not relate directly to a Freedom of Information request, you should
contact the department’s general enquiries line at the following link:
[5]http://www.border.gov.au/about/contact/m....
If your request does not relate directly to a Freedom of Information
request, and alternative contact details have been provided above, your
email will not be actioned by the FOI Section.
Yours Sincerely
FOI Helpdesk
Freedom of Information Section
Department of Immigration and Border Protection
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
DIBP respects your privacy and has obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. http://www.border.gov.au/Forms/Documents...
2. http://www.border.gov.au/FormsAndDocumen...
3. http://www.border.gov.au/Forms/Documents...
4. http://www.border.gov.au/Lega/Lega/Form/...
5. http://www.border.gov.au/about/contact/m...
UNCLASSIFIED
Good afternoon Mr Wolverton
Our Reference: In reply please quote:
FOI Request: FA 16/05/00333
Thank you for your email below.
We wish to advise that our business area have identified a number of
documents which appear to be relevant to the scope of your request.
At the present time, we are reviewing the document content and will be in
a position to advise you of any charges applicable in the processing of
your FOI request within the next seven days.
However, I note that we wrote to you via email on 5 May 2016,
acknowledging receipt of your request, and also seeking your agreement to
an extension of time. However, upon checking our emails we do not appear
to have received your response regarding the extension of time.
As the Department has seen a significant increase in the number of FOI
requests received, there are delays involved with the processing of FOI
requests at the present time. Generally, requests will be processed in the
order that they are received and the Department is endeavouring to
finalise your request as quickly as possible.
For this reason the Department seeks your agreement under section 15AA of
the FOI Act, to extend the timeframe for the processing of your request by
30 days. If you agree to providing an extension of processing time of 14
days, could you please advise by COB Tuesday 31 May 2016.
With kind regards,
Freedom of Information Section
Department of Immigration and Border Protection
Email: [1][email address]
UNCLASSIFIED
Our references: FOI Request: FA 16/05/00333
File Number: ADF2016/19100
Dear Mr Wolverton
I am writing in regards to your FOI request seeking:
‘all emails/memos/newsletters sent to all staff in the agency in the last
month’.
This email is to advise you of my decision that you are liable to pay a
charge in respect of the processing of your FOI request in accordance with
section 29 of the FOI Act. Please see the attached notice for further
information.
The current due date for your FOI request is 2 June 2016. In accordance
with section 31 of the FOI Act the legislated processing time for your
request is suspended from the date that you are deemed to have been
notified of the charge. Please refer to the attached notice for further
details, including advice on when the processing period for your request
would resume.
Timeframe to respond
The FOI Act provides you with 30 days to respond, in writing, to this
notice, which is close of business 1 July 2016.
How to pay:
Details on how to make a payment to the Department are included in the
notice. Please ensure that you include your FA reference number and advise
whether you wish to pay the deposit or the full amount. If this
information is not included with your payment details it may delay the
processing of your request.
The deposit or full payment can be paid by cheque, money order, credit
card or Electronic Funds Transfer (EFT). If you choose to pay via EFT or
send your payment via post, please notify the FOI Section at
[1][email address]
Yours sincerely
Karen Tulloch
Assistant Director
Freedom of Information Section
Department of Immigration and Border Protection
Email: [2][email address]
UNCLASSIFIED
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
DIBP respects your privacy and has obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
UNCLASSIFIED
Our references:
FOI Request: FA 16/05/00333
File Number: ADF2016/19100
Dear Mr Wolverton name)
Thank you for your FOI request received on 3 May 2016 for:
‘all emails/memos/newsletters sent to all staff in the agency in the last
month’.
Purpose of this email
I am writing to you about the charges notice that I sent to you on 1 June
2016. The notice period under the FOI Act expired at close of business on
1 July 2016. As you did not respond to me by the end of the notice
period, your request is now deemed to have been withdrawn by the operation
of the FOI Act (s.29(2)). As such your request has now been closed.
Regards,
Karen
Karen Tulloch
Assistant Director
Freedom of Information Section
Department of Immigration and Border Protection
Email: [1][email address]
UNCLASSIFIED
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
DIBP respects your privacy and has obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. mailto:[email address]