Authorisation to Require a Person to Keep Contact Information for a Period Longer than 28 Days Under the Closure and Restriction (Limit the Spread) Directions (No 9)

Response to this request is delayed. By law, Western Australia Police should normally have responded promptly and by (details)

Dear Western Australia Police,

I respectfully request the following information with regards to "Authorisation to Require a Person to Keep Contact Information for a Period Longer than 28 Days Under the Closure and Restriction (Limit the Spread) Directions (No 9)", including any previous and future version of the direction hereafter referred to as "the authorisation"

1. Number of person, locations or organisations subject the authorisation.
2. Whether SafeWA infrastructure or database has ever been subject to the authorisation.
3. The number of times, and general reason records from SafeWA were accessed for reasons other than contact tracing, e.g. criminal, register compliance, training, maintenance and support.

Yours faithfully,

Paul

Freedom Of Information SMAIL, Western Australia Police

Good morning,
 
I refer to your application received at this office on 21 February 2021,
requesting access to documents under the Freedom of Information Act 1992
(the ‘Act’).
 
Your application is currently considered invalid under section 12 of the
FOI Act, as you have not provided an address in Australia to which
correspondence can be sent. This email is provided as an opportunity for
you to provide our office with an Australian postal address.
 
Please provide an appropriate address by 04 March 2021. If our office does
not receive a response by this date, the application will remain invalid.
 
In the event of any further correspondence or enquiries on this matter,
please contact our office and quote File Reference Number FOI 2021/0408. 
Yours sincerely,
 
Freedom of Information | Western Australia Police Force 
Locked Bag 20, Perth Business Centre WA 6849
T: (08) 6229 5910
E: [1][Western Australia Police request email]  
 
_____________________________________________
From: Paul <[FOI #7101 email]>
Sent: Sunday, 21 February 2021 9:39 PM
To: Freedom Of Information SMAIL <[email address]>
Subject: FOI 2021/0408 Freedom of Information request - Authorisation to
Require a Person to Keep Contact Information for a Period Longer than 28
Days Under the Closure and Restriction (Limit the Spread) Directions (No
9)
 
 
Dear Western Australia Police,
 
I respectfully request the following information with regards to
"Authorisation to Require a Person to Keep Contact Information for a
Period Longer than 28 Days Under the Closure and Restriction (Limit the
Spread) Directions (No 9)", including any previous and future version of
the direction hereafter referred to as "the authorisation"
 
1. Number of person, locations or organisations subject the authorisation.
2. Whether SafeWA infrastructure or database has ever been subject to the
authorisation.
3. The number of times, and general reason records from SafeWA were
accessed for reasons other than contact tracing, e.g. criminal, register
compliance, training, maintenance and support.
 
Yours faithfully,
 
Paul
 
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Please use this email address for all replies to this request:
[2][FOI #7101 email]
 
Is [3][Western Australia Police request email] the wrong address for
Freedom of Information requests to Western Australia Police? If so, please
contact us using this form:
[4]https://www.righttoknow.org.au/change_re...
 
This request has been made by an individual using Right to Know. This
message and any reply that you make will be published on the internet.
More information on how Right to Know works can be found at:
[5]https://www.righttoknow.org.au/help/offi...
 
 
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
 
 
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References

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1. mailto:[Western Australia Police request email]
2. mailto:[FOI #7101 email]
3. mailto:[Western Australia Police request email]
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5. https://www.righttoknow.org.au/help/offi...

Dear Freedom Of Information SMAIL,

Australian postal address:
GPO Box 9994 Sydney NSW 2001

However, I wish to continue this request principally through this email.

I hope this satisfies your request.

Yours sincerely,

Paul

Freedom Of Information SMAIL, Western Australia Police

1 Attachment

Good afternoon, 

Thank you for your valid application received on 25 February 2021 requesting access to documents under the Freedom of Information Act 1992 (FOI Act). Your request is currently being processed by this office in accordance with the FOI Act.

Your current application is a request for personal information only. A personal information application will provide you with information relating only to you, such as your name, address, date of birth, marital status, medical information, telephone number and your actions. Any non-personal information is considered to be out of scope, and will be removed from the documents.

A non-personal application is likely to provide a more complete copy of releasable documents.

This type of application attracts a legislated fee of $30.

To ammend your application to a Non Personal application is $30.00, this payment can be made by cheque or money order made payable to;

The Commissioner of Police
Freedom of Information | Western Australia Police Force
Locked Bag 20, Perth Business Centre WA 6849

Please quote FOI 2021/0408 with your cheque.

Alternatively online by going to https://www.police.wa.gov.au/Police-Dire...

Please quote FOI 2021/0408 in the description section.

Under the FOI Act, access applications can be dealt with within 45 days from the date the application is received. However, it is also permitted for an extension of time to be agreed upon between the agency and an applicant.

As such, you may be contacted by our administrative staff to discuss an extension of the permitted period for your application.

In the event of any further correspondence or enquiries on this matter, please contact our office and quote File Reference Number FOI 2021/0408.

If the agency does not provide a decision within the timeframes allowed under the FOI Act, there are review rights available to you. Further information on review rights can be found on the Office of the Information Commissioner website, I have attached these for your perusal.

Please also be aware, we will require a copy of your photo ID with this application.

Kind Regards

Freedom of Information | Western Australia Police Force
Locked Bag 20, Perth Business Centre WA 6849
T: (08) 6229 5910
E: [Western Australia Police request email]

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MCCAVANAGH Ian [PD86802], Western Australia Police

1 Attachment

Hello Paul,

 

Further to our below correspondence.

 

I would like to clarify the implementations of proceeding with your FOI
application for personal information only.

 

In the attached the Office of the Information Commissioner – “what is
personal information?” refers:

 

The term “personal information” is defined in the Glossary to the FOI Act
as:

information or an opinion, whether true or not, and recorded in a material
form or not, about an individual, whether living or dead:

(a)       whose identity is apparent or can reasonably be ascertained from
the information or opinion; or

(b)       who can be identified by reference to an identification number
or other identifying particular such as a fingerprint, retina print or
body sample;

The definition of personal information means that it:

§  is information about an identifiable individual;

§  can only apply to people (living or dead); and

§  does not have to be true.

Some examples of personal information, which identifies or could identify
an individual, are a person’s:

 1. name;
 2. contact details (address, telephone number or email);
 3. medical information; or
 4. financial information.

It is my first impression that the information you seek (being the
following) will be outside the scope of your personal information:

 

 1. Number of person, locations or organisations subject the
authorisation.
 2. Whether SafeWA infrastructure or database has ever been subject to the
authorisation.
 3. The number of times, and general reason records from SafeWA were
accessed for reasons other than contact tracing, e.g. criminal,
register compliance, training, maintenance and support.

 

If your intentions remain to obtain this information, an opportunity
exists for you to submit the $30 fee to make your application for
non-personal information.

 

Finally to continue to process your application, we will require a copy of
your photo identification to ensure we are obtaining your personal
information.

 

If no copy of your photo identification and/or payment of $30 fee is
received by our office on 22 March 2021, I will consider that you no
longer wish to proceed with your application and the application will be
closed.

 

Should you have any queries please contact me.

 

Kind regards

Ian McCavanagh | 86802 | A/Freedom of Information Supervisor

Public Access | Western Australia Police Force 

T: (08) 6229 5907

 

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Dear MCCAVANAGH Ian [PD86802],

The request is for non-personal information. The fee payable along with a copy of the request has been posted. Can you please confirm this has been received and lodged.

Yours sincerely,

Paul

MCCAVANAGH Ian [PD86802], Western Australia Police

Hello Paul,

Thank you for your email confirming the non-personal application $30 fee with a copy of your request has been posted to or offices.

I can advise, we will acknowledge of your application and a receipt will forwarded to you the non-personal application fee when received.

Kind regards
Ian McCavanagh | 86802 | A/Freedom of Information Supervisor
Public Access | Western Australia Police Force 
T: (08) 6229 5907

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Freedom Of Information SMAIL, Western Australia Police

3 Attachments

Dear Paul,

 

Freedom of Information (FOI) has received the attached letter with $30
cash payment for a Non Personal FOI application today 30 March 2021.

 

Please provide your surname by close of business Thursday 1 April 2021.  

 

This will simplify the process in generating a receipt for your payment.

 

Kind regards,

 

Dame Krcoski | 89676 | A/FOI Support Officer  

Public Access | Office of Information Management

Western Australia Police Force

Locked Bag 20, Perth Business Centre WA 6849

T: (08) 6229 5910

E: [1][email address] | W: [2]www.police.wa.gov.au

 

 

References

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1. mailto:[email address]
2. http://www.police.wa.gov.au/

ROWLES Dylan [PD89858], Western Australia Police

2 Attachments

Good morning Paul,

 

RE: 21/0675

 

I write to you in relation to your Freedom of Information application you
currently have with our agency.

 

Our office is currently in the process of sourcing documents that meet the
scope of the application.

 

Further to this, the WA Police Force is currently handling a high volume
of FOI access applications, which has had an impact on our response times.
Our office is currently processing/managing over 550 active applications
and is required to evenly distribute office resources to meet current
demand.

 

In light of the above, our office respectfully requests an extension of
time to 26 June 2021 to continue to process your application.

 

Please advise me by close of business Friday 7 May 2021 on whether you
agree to this extension of time.

 

If an agreement to extend of the permitted period cannot be reached, and
if the agency was unable to provide you with a notice of decision by the
same day, this is considered to be a ‘refusal of access’ to documents
under section 13(2) of the FOI Act (to which [1]review rights apply).

 

If you have any further queries please contact me by return email or call
me on (08) 6229 5948.

 

Kind regards,

 

[2][IMG]

 

Dylan Rowles | 89858 | A/FOI Supervisor

Public Access | Office of Information Management

Western Australia Police Force

T: (08) 6229 5948

E: [3][email address]  W: [4]www.police.wa.gov.au

 

References

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2. http://www.police.wa.gov.au/
3. mailto:[email address]
4. http://www.police.wa.gov.au/

Dear ROWLES Dylan [PD89858],

Thank you for your reply.

As of Monday May 3, 2021;
The initial reciept of FOI request was returned from WA Police Force on 25 Feb 2021, 67 days ago.
WA Police Force issued an FOI File Reference number (2021/0408) on 02 Mar 2021, 62 days ago.
Written confirmation of FOI fee payable was provided by WA Police force on 30 Mar 2021, 34 days ago.

The suggested timeframe, of 26 Jun 2021, would represent 121, 116, and 88 days passed for each of the above events.

The FOI request is pertinent, requests summary information only, and is likely information which is active use, and as such is readily available.

Given the above, I request, in turn, that WA Police Force provides an alternative, substantially reduced, extension timeframe.

Yours sincerely,

Paul

ROWLES Dylan [PD89858], Western Australia Police

2 Attachments

Good afternoon Paul,

 

Thank you for your email.

 

As your original request was for personal only information and you later
amended to non-personal, the permitted period began following the
lodgement of the money and new application. As stated in your previous
email, this was on 30 March 2021.

 

As mentioned in the below email, our office is currently
processing/managing over 550 active applications and is required to evenly
distribute office resources to meet current demand. We are unable to
expedite applications based on the information you have provided.

 

Due to the above, our office respectfully requests an extension to 12 June
2021. Please advise me by close of business Monday 10 May 2021 on whether
you agree to this extension of time.

 

If you have any further queries please contact me via return email or call
on (08) 6229 5948.

 

Kind regards,

 

[1][IMG]

 

Dylan Rowles | 89858 | A/FOI Supervisor

Public Access | Office of Information Management

Western Australia Police Force

T: (08) 6229 5948

E: [2][email address]  W: [3]www.police.wa.gov.au

 

 

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Dear ROWLES Dylan [PD89858],

Thank you for your prompt response.

I understood the clarification regarding non-personal information was "tak[ing] reasonable steps to help ... make an access application" 11(2). Furthermore the text provided by postal mail was informational only and payment was for the cited File Reference Number.

I am not requesting additional expedition of the access application, rather wanting the request is resolved within the permitted period. I hope this FOI request is resolved as timely as possible; however the revised timeline for completion by 12 June 2021 is acceptable.

Can you please confirm for me the File Reference Number for this FOI request. Additionally can you please provide an interim indication on the progress of identifying relevant information for each of the questions in the request.

Yours sincerely,

Paul