Census retention decision and ABS use of data

James Smith made this Freedom of Information request to Australian Bureau of Statistics

The request was successful.

From: James Smith

Delivered

Dear Australian Bureau of Statistics,

I respectfully request the following information under Freedom of Information Act 1982:

1. Documentation in which the reasons for retaining name and addresses in the Census are justified to ABS management, and a copy of that decision.

2. Any documentation in which requests for this retention of personal data in Census are made, whether that request originated from within ABS, or externally.

3. A copy of any relevant policies pertaining to ABS staff who have the ability to access Census data. In particular, I am looking for documentation which assists ABS staff to ensure they are using ABS data only for the purpose for which it was collected.

4. A report which describes misconduct of ABS staff generally, including inappropriate access and/or misuse of data held by ABS. Please provide the most recent report which covers a one-year period, if that is how your reporting works.

Please feel free to contact me should you require any clarification.

Yours faithfully,

James Smith

Link to this

From: Wolfgang Hertel
Australian Bureau of Statistics

Dear Mr Smith,

I refer to your application of 11 April 2016 in which you seek access to
documents under the Freedom of Information Act 1982. You have requested
the following documents:

 1. Documentation in which the reasons for retaining name and addresses in
the Census are justified to ABS management, and a copy of that
decision.
 2. Any documentation in which requests for this retention of personal
data in Census are made, whether that request originated from within
ABS, or externally.
 3. A copy of any relevant policies pertaining to ABS staff who have the
ability to access Census data. In particular, I am looking for
documentation which assists ABS staff to ensure they are using ABS
data only for the purpose for which it was collected.
 4. A report which describes misconduct of ABS staff generally, including
inappropriate access and/or misuse of data held by ABS. Please provide
the most recent report which covers a one-year period, if that is how
your reporting works.

Clarification of Scope

Regarding point 3 of your request, can you please clarify whether your
reference to 'ABS data' is to be interpreted as 'ABS Census data' (ie.
statistical information) as opposed to other data that the ABS holds
(staffing/personnel information etc.)?

Regarding point 4 of your request, where the ABS compiles summary reports
to management on instances of staff breaching of the Australian Public
Service's Code of Conduct (the APS Code of Conduct is in section 13 of the
Public Service Act 1999), would such reports adequately satisfy your
information requirements under this request?

Notification of Receipt

Your request was received by the ABS on 11 April 2016 and, subject to your
clarification of the scope, the 30 days statutory period for processing
your request commenced from that date. If this request will take longer
than 30 days to process, we will contact you to negotiate an extension of
time.

You will be notified of any charges in accordance with the Freedom of
Information (Fees and Charges) Regulations, should they apply, in relation
to your request as soon as practicable.

Regards,

Wolfgang Hertel

FOI Contact Officer

Australian Bureau of Statistics

(P) (02) 6252 7203

(E) [1][email address].au   (W)  [2]www.abs.gov.au

For information about how the ABS' handles personal information please see
our [3]Privacy Policy.

References

Visible links
1. mailto:[email address]
2. http://www.abs.gov.au/
3. http://www.abs.gov.au/websitedbs/D331011...

Link to this

From: James Smith

Delivered

Dear Wolfgang Hertel,

Thank you for your quick response.

With regard to point 3, I clarify 'ABS data' to mean data that is collected by the ABS through the census, in addition to data which is held by ABS in order to facilitate the census (this may include, for example, any datasets which include the names and addresses, or any personal information, of all Australians).

With regards to point 4, I confirm a summary report will adequately satisfy my requirements.

Yours sincerely,

James Smith

Link to this

From: Wolfgang Hertel
Australian Bureau of Statistics

Dear Mr Smith,

The relevant business areas in ABS have been assisting the Freedom of
Information (FOI) team in processing your FOI request.  Your request was
received on 11 April 2016, and you confirmed scope clarifications on 15
April 2016.

The ABS has completed and exhaustive search for documents pertaining to
your request. Due to an unexpectedly large number of documents provided to
the FOI team for decision, I am requesting an extension of 14 days  in
accordance with section 15AA of the Freedom of Information Act 1982 (FOI
Act) to the required processing period in order to respond to your
request.  We will endeavour to finalise your request as quickly as
possible within this timeframe.
Under section 15AA of the FOI Act, an extension can only be granted if
you, the applicant, agree in writing to this proposal. If you agree to
this request, the ABS will be required to respond to your request no later
than 30 May 2016.

Can you please consider this request and provide a response stating
whether you agree or decline to accept this proposal for an extension?  

Regards,

Wolfgang Hertel

FOI Contact Officer

Australian Bureau of Statistics

(P) (02) 6252 5203

(E) [1][email address].au   (W)  [2]www.abs.gov.au

For information about how the ABS' handles personal information please see
our [3]Privacy Policy.

References

Visible links
1. mailto:[email address]
2. http://www.abs.gov.au/
3. http://www.abs.gov.au/websitedbs/D331011...

Link to this

From: James Smith

Delivered

Dear Wolfgang Hertel,

Thank you for your email.

As requested, I agree to a 14-day extension.

Yours sincerely,

James Smith

Link to this

From: Wolfgang Hertel
Australian Bureau of Statistics


Attachment FOI 201516 07 Response with documents.pdf
16.6M Download View as HTML


Dear Mr Smith,

The ABS has conduct a search for the document you have sought access to in
your Freedom of Information request received by the ABS on 11 April 2016.

Attached to this email is ABS' official response to your access request
including the document being directly released to you.

(See attached file: FOI 201516-07 - Response with documents.pdf)

The official response lists a number of publically available documents
that are relevant to your request - for convenience, these are provided as
links below.

Should you have any questions regarding this please feel free to contact
myself on the details below.

Regards,

Wolfgang Hertel

FOI Contact Officer

Australian Bureau of Statistics

(P) (02) 6252 7203

(E) [1][email address].au   (W)  [2]www.abs.gov.au

For information about how the ABS' handles personal information please see
our [3]Privacy Policy.

Documents freely available online from the ABS website which are also
relevant to your request

· Community attitudes towards ABS statistical data integration

[4]http://www.abs.gov.au/websitedbs/D331011...

· ABS to conduct a Privacy Impact Assessment

[5]http://www.abs.gov.au/AUSSTATS/abs@.nsf/...

· Statement of Intent - ABS to conduct a Privacy Impact Assessment on
retention of names and addresses from responses to the 2016 Census

[6]http://www.abs.gov.au/websitedbs/D331011...

· ABS response to Privacy Impact Assessment

[7]http://www.abs.gov.au/AUSSTATS/abs@.nsf/...

· ABS Privacy Policy

[8]http://www.abs.gov.au/websitedbs/D331011...

· Census Privacy Policy

[9]http://www.abs.gov.au/websitedbs/censush...

References

Visible links
1. mailto:[email address]
2. http://www.abs.gov.au/
3. http://www.abs.gov.au/websitedbs/D331011...
4. http://www.abs.gov.au/websitedbs/D331011...
5. http://www.abs.gov.au/AUSSTATS/abs@.nsf/...
6. http://www.abs.gov.au/websitedbs/D331011...
7. http://www.abs.gov.au/AUSSTATS/abs@.nsf/...
8. http://www.abs.gov.au/websitedbs/D331011...
9. http://www.abs.gov.au/websitedbs/censush...

Link to this

From: James Smith

Delivered

Dear Mr. Hertel,

Thank you for providing the requested information.

Yours sincerely,

James Smith

Link to this

Things to do with this request

Anyone:
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