Employee information provided to ballot agents in Enterprise Agreement bargaining

James Smith made this Freedom of Information request to Department of Agriculture and Water Resources

The request was successful.

From: James Smith

Delivered

Dear Department of Agriculture and Water Resources,

This is a request for information under the Freedom of Information Act.

I request the document(s) which describe the data provided to the external organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements put to staff for a vote.

The scope of this request is limited only to those ballots undertaken for enterprise agreements which were proposed to take effect after 30 June 2014.

The document shall describe the data given to the ballot agent. For example, employee name, employee identification number, employee email address, etc. I exclude the data for specific employees here; I am only after the 'meta-data'.

If it assists you to treat this as an administrative request for information I encourage you to do so. Otherwise, please consider this a formal FOI request.

Yours faithfully,

James Smith

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From: Foi
Department of Agriculture and Water Resources

Dear Mr Smith

 

The department acknowledges receipt of your FOI request below. Our
reference number is FOI2016/17-50.

 

We will contact you further once we have received advice from our business
area.

 

Sincerely

 

Stuart Plowman

Government Lawyer |  Office of the General Counsel   |  

Freedom of Information and Privacy Section   |

Phone +61 2 6272 5051   |  

 

Department of Agriculture and Water Resources

18 Marcus Clarke Street, Canberra ACT 2601 Australia

GPO Box 858 Canberra ACT 2601 Australia

 

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From: Foi
Department of Agriculture and Water Resources

Dear Mr Smith

I refer to your request, received by the department on 16 February 2017, in which you sought information as follows:

"document(s) which describe the data provided to the external organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements put to staff for a vote.
The scope of this request is limited only to those ballots undertaken for enterprise agreements which were proposed to take effect after 30 June 2014.
The document shall describe the data given to the ballot agent. For example, employee name, employee identification number, employee email address, etc. I exclude the data for specific employees here; I am only after the 'meta-data'".

The department has retrieved documents relevant to your request. The below information is extracted from the documents that the decision maker has decided to release to you.
In every ballot for enterprise agreements proposed to take effect after 30 June 2014, the data provided to the ballot agent was as follows:

• Name
• AGS Number
• Date of Birth
• Postal Address
• Work Email
• Home Email
• Mobile Number
• Location
• Substantive Classification
• Employment Type
• A marker to indicate to the ballot company that particular employees should receive notification of the ballot to their postal address and home email (i.e. employees on leave during the ballot, Meat Inspectors, On-plant Veterinarians and casual employees)

Can you please confirm the above information satisfies your FOI request.

Regards

Melissa Nickols
FOI Officer
Office of the General Counsel   |   Freedom of Information and Privacy Section
Department of Agriculture and Water Resources
Phone +61 2 6272 3537  

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