Good morning Remy,

On 12 October 2025, the Australian National University (the University) received your request for access to documents under the Freedom of Information Act 1982 (the FOI Act).

The University has taken your request to be as follows:

“… any and all documents held by the Australian National University that relate to:

- Papers or presentations prepared by, or on behalf of, the Provost/IVC, provided to the ANU Audit, Finance and Risk Committee for the September 2025 meeting.

- Papers or presentations prepared by, or on behalf of, the Provost/IVC, provided to the ANU council for the October 2025 meeting.”

Your request has been assigned the case number 202500263.

Processing Timeframe

The statutory time frame for processing your request is 30 calendar days from day after the date your request was received by the University. You should therefore expect a decision from us by 11 November 2025.

This period of 30 days may be extended if we need to consult third parties, impose a charge or for other reasons. We will advise you in writing if this happens.

We will contact you using the email address you provided. Please advise if you would prefer us to use an alternative means of contact. If you have any questions regarding your request, please feel free to contact the FOI Team via the functional email [ANU request email].

The FOI Team’s workload is currently at very high levels due to the unprecedented volume of FOI requests.

We are using our best endeavours to process all requests expeditiously however there may be some slippage due to the current workload. We will keep in touch with you and advise if there are any significant delays, and will, if necessary, seek extensions as permitted by the Act.

Yours sincerely,

FOI Team
University Governance Office
The Australian National University

Email: [ANU request email]
Web: https://www.anu.edu.au/freedom-of-inform...
TEQSA Provider ID: PRV12002 (Australian University) | CRICOS Provider Code: 00120C | ABN: 52 234 063 906

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Good evening Remy,

I refer to your request in the below thread for access to documents regarding papers or presentation to the ANU committees in September and October 2025, which you made under the Freedom of Information Act 1982 (the FOI Act) received by the University on 12 October 2025.

Update on your request

- Your request is receiving attention and a decision will be provided to you as soon as possible.
- 26 documents have been found in relation to your request and are being processed.
- They have been collected, converted and are ready for review by subject matter experts and FOI officers.

Reasons for seeking an extension

Unfortunately, we are currently experiencing delays regarding your request and we will be unable to provide you with a response by the current decision date of 11 November 2025.

Delays are being experienced due to the absences of key FOI staff causing delays in the processing of your FOI request – specifically, at least two key staff who are able to conduct and complete searches for the information have been away for a week (returning next week). Beyond their return, any information they may find would still need to be processed and considered.

There also likely to be further delays due to the FOI team dealing with a number of complex FOI requests with minimal staff.

Do you agree to an extension?

Accordingly, the University is seeking an extension of time of 30 days in accordance with section 15AA of the FOI Act.

If you agree to the extension, the University would be required to provide you with a decision notice by no later than COB 11 December 2025.

Your earliest response would be appreciated as we are required to notify the Office of the Australian Information Commissioner (OAIC) of any extension agreed.

Please also be aware that the due date provided in the below email from us to you is incorrect: the current deadline for this case is 11 November 2025.

Yours sincerely,

FOI Team
University Governance Office
The Australian National University

Email: [ANU request email]
Web: https://www.anu.edu.au/freedom-of-inform...
TEQSA Provider ID: PRV12002 (Australian University) | CRICOS Provider Code: 00120C | ABN: 52 234 063 906

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Dear Remy,

Just a follow-up on our email to you below - do you agree to an extension on your request?

You are welcome to agree to a further extension of up to 30 days under s 15AA of the FOI Act until Thursday 11 December 2025. This extension (only upon agreement with you) would allow us to complete any final actions and considerations on the case and provide you with a comprehensive decision within statutory timeframes.

If you do agree, we will notify the OAIC as required. If you do not agree, that’s fine – we will continue processing your request and issue a decision as soon as practicable – just know that our decision will be technically late / a deemed refusal. We will let you know your review rights, if that's the case.

In short, your request is being processed regardless – whether you agree to an extension or not.

If you have any questions or wish to discuss this further, please contact us by way of reply email.

Our apologies for the delay in decision and any inconvenience this causes you.

Yours sincerely,

FOI Team
University Governance Office
The Australian National University

Email: [ANU request email]
Web: https://www.anu.edu.au/freedom-of-inform...
TEQSA Provider ID: PRV12002 (Australian University) | CRICOS Provider Code: 00120C | ABN: 52 234 063 906

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Acknowledged with thanks, Remy.

Thank you again for your patience and understanding as we work to complete your cases.

Yours sincerely,

FOI Team
University Governance Office
The Australian National University

Email: [ANU request email]
Web: https://www.anu.edu.au/freedom-of-inform...
TEQSA Provider ID: PRV12002 (Australian University) | CRICOS Provider Code: 00120C | ABN: 52 234 063 906

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