Private use of social media advice provided to employees

James Smith made this Freedom of Information request to Department of Home Affairs

The request was partially successful.

From: James Smith

Delivered

Dear Department of Immigration and Border Protection,

This is a request under the Freedom of Information Act.

I request documents related to the ten most recent instances where an employee has sought information, advice, guidance, or opinion on their social media use in a private capacity.

I limit the scope of documents to:
- the original request from the employee
- the agency/department's response
- any follow-up questions and response
- only those sent to a relevant HR / conduct / social media (or similar) team (rather than managers across all areas of the organisation)
- where the original request was created in the last 2 years

Should you have any questions please do not hesitate to contact me.

Yours faithfully,

James Smith

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From: FOI

IMPORTANT INFORMATION

Your email has been received by the Department of Immigration and Border
Protection’s Freedom of Information (FOI) Section. Please note that we
will only action and respond to FOI requests and other matters relating to
the Freedom of Information Act 1982.

 

If your email is a valid FOI request, the Department will contact you
shortly to acknowledge your request. Please be aware that there has been a
significant increase in the number of FOI requests received and that there
may be delays in the processing of your request. Please do not send
duplicate emails as this may also cause delays in processing times.

 

For matters not relating to the Freedom of Information Act 1982, your
email will not be actioned by the FOI Section. As a matter of guidance,
please refer to the information below to assist in the resolution of your
enquiry.

 

General information regarding travelling to Australia

Information for visitors to Australia can be found [1]here.

Information regarding potential visa options can be found [2]here.

 

Queries regarding a current visa application

If your inquiry relates to a specific visa application case, you should
direct your enquiry to the appropriate case officer or processing centre. 
The FOI Section is not the appropriate contact point for your enquiry.

You can use your application ID in ImmiAccount to search and view your
application before it has been decided. Alternatively, you may wish to
contact your nearest Australian Immigration office outside of Australia.
Contact information can be found at
[3]http://www.border.gov.au/about/contact/o....

Request for a copy of your Visa Refusal or Visa Grant letter

If you have lost or misplaced correspondence regarding your Visa Refusal
or Visa Grant, or you wish to confirm the authenticity of your Visa
Refusal or Visa Grant, you should contact the office where you lodged your
visa application. 

Details of our offices located around the world can be found [4]here.

 

Queries regarding your current Visa status

You can check your visa details and conditions on the Department’s Visa
Entitlement Verification Online (VEVO) portal.  If you do not have the
necessary reference numbers to access the VEVO portal, please refer to the
online VEVO Request for Reference Number form, which is accessible at
[5]https://www.border.gov.au/about/corporat....

 

Refund of Visa fees

If you are seeking a refund of fees associated with your Visa, you should
contact the office where you lodged your visa application.  Details of our
offices located around the world can be found [6]here.

 

Making a Visa application

Registered migration agents are authorised to provide immigration advice
or assistance, including advice regarding the lodgement of visa
applications. Further information on migration agents may be found
[7]here.  Please note that the Department is unable to assist you in this
regard.

 

If you are experiencing technical difficulties in lodging your visa
application through ImmiAccount, you should submit your concerns through
the ImmiAccount Technical Support Form, which is accessible [8]here.

 

Australian Citizenship

If you are seeking evidence of your Australian Citizenship, you should
complete Form 119, which can be found [9]here.  Details on where to send
your completed form may be found on page 8 of the Form.  This form will
not be actioned by the FOI Section.

 

Information on how to apply for Australian citizenship, information for
Australian citizens and Australian Citizenship Day can be found [10]here.

 

Movement Records/Travel History

If you are seeking evidence of your own travel movements/history you
should complete Form 1359, which can be found [11]here. Details on where
to send your request may be found on page 1 and 2 of the Form. This
request will not be actioned by the FOI Section.

 

Superannuation – Evidence of Immigration Status

If you are seeking evidence of your own immigration status for
superannuation purposes, you should complete Form 1194, which can be found
[12]here. Details on where to send your completed form may be found on
page 1 of the Form. This request will not be actioned by the FOI Section.

 

Update Passport Details

Information on how to update your address or passport details can be found
[13]here.

 

Notification of Change in Circumstances

If you have lodged a visa application and your circumstances have changed,
you should submit [14]Form 1022 to the office where you lodged your visa
application. Details of our offices located around the world can be found
[15]here. The FOI Section does not process these forms. 

 

Notification of incorrect answers

If you wish to correct answers that you have provided to the Department
either:

·        in a visa application

·        on a passenger card or

·        in response to a notice given to you by the Department inviting
you to comment on possible non-compliance with an obligation to correct
incorrect information

you should submit [16]Form 1023 to the Department. Details of our offices
located around the world can be found [17]here. The FOI Section does not
process these forms. 

 

Duty Free concessions

Information relating to duty free concessions can be found [18]here.

 

General Enquiries

If you have a question, which has not been answered above, and which is
about visa, citizenship, travel or trade, including bringing goods in and
out of Australia, please refer to our general enquiries web form [19]here.

 

 

Yours Sincerely

FOI Helpdesk

Freedom of Information Section

Department of Immigration and Border Protection

Information updated 21 June 2017

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
DIBP respects your privacy and has obligations under the Privacy Act 1988.
 

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

Visible links
1. http://www.border.gov.au/Trav/Visi
2. http://www.border.gov.au/Trav/Visa-1
3. http://www.border.gov.au/about/contact/o...
4. http://www.border.gov.au/about/contact/o...
5. https://www.border.gov.au/about/corporat...
6. http://www.border.gov.au/about/contact/o...
7. https://www.mara.gov.au/
8. https://www.border.gov.au/Trav/Visa/Immi...
9. http://www.border.gov.au/Forms/Documents...
10. http://www.border.gov.au/Trav/Citi
11. http://www.border.gov.au/FormsAndDocumen...
12. http://www.border.gov.au/Forms/Documents...
13. http://www.border.gov.au/Lega/Lega/Form/...
14. http://www.border.gov.au/Forms/Documents...
15. http://www.border.gov.au/about/contact/o...
16. http://www.border.gov.au/Forms/Documents...
17. http://www.border.gov.au/about/contact/o...
18. http://www.border.gov.au/Trav/Ente/Duty-...
19. http://www.border.gov.au/about/contact/m...

Link to this

From: FOI

Good morning Mr Smith

The Department notes that you have submitted the below request to the Department of Immigration and Border Protection (the Department), the Australian Border Force (ABF) and the Office of the Migration Agents Registration Authority (OMARA).

The ABF and the OMARA are both part of the Department and are not separate agencies for the purposes of the FOI Act (refer: https://www.border.gov.au/australian-bor... and https://www.mara.gov.au/about-us/who-we-....

As such, the Department will register particular request addressed to the Department. Your requests addressed to the ABF and OMARA are regarded as invalid and will not be registered.

With kind regards
Freedom of Information Section
Freedom of Information, Privacy and Records Management Branch | Corporate Support Division
Department of Immigration and Border Protection
E| [email address]
Please consider the environment before printing this email

show quoted sections

Link to this

From: FOI

Good morning Mr Smith

The Department notes that you have submitted the below request to the Department of Immigration and Border Protection (the Department), the Australian Border Force (ABF) and the Office of the Migration Agents Registration Authority (OMARA).

The ABF and the OMARA are both part of the Department and are not separate agencies for the purposes of the FOI Act (refer: https://www.border.gov.au/australian-bor... and https://www.mara.gov.au/about-us/who-we-....

As such, the Department will register particular request addressed to the Department. Your requests addressed to the ABF and OMARA are regarded as invalid and will not be registered.

With kind regards
Freedom of Information Section
Freedom of Information, Privacy and Records Management Branch | Corporate Support Division
Department of Immigration and Border Protection
E| [email address]
Please consider the environment before printing this email

show quoted sections

Link to this

From: FOI

Good morning Mr Smith

The Department notes that you have submitted the below request to the Department of Immigration and Border Protection (the Department), the Australian Border Force (ABF) and the Office of the Migration Agents Registration Authority (OMARA).

The ABF and the OMARA are both part of the Department and are not separate agencies for the purposes of the FOI Act (refer: https://www.border.gov.au/australian-bor... and https://www.mara.gov.au/about-us/who-we-....

As such, the Department will register particular request addressed to the Department. Your requests addressed to the ABF and OMARA are regarded as invalid and will not be registered.

With kind regards
Freedom of Information Section
Freedom of Information, Privacy and Records Management Branch | Corporate Support Division
Department of Immigration and Border Protection
E| [email address]
Please consider the environment before printing this email

show quoted sections

Link to this

From: FOI


Attachment FA 17 08 00349 Acknowledgement Letter 1.pdf
87K Download View as HTML


UNCLASSIFIED

Our references: FA 17/08/00349; ADF2017/84968

 

Dear Mr Smith

 

Please find attached the acknowledgement of receipt for your recent FOI
Request. 

 

Please do not hesitate to contact me should you wish to discuss.

 

Yours sincerely

 

 

Karen Chapman

Freedom of Information Section

Department of Immigration and Border Protection

 

 

 

 

UNCLASSIFIED

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
DIBP respects your privacy and has obligations under the Privacy Act 1988.
 

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

Link to this

From: FOI

UNCLASSIFIED

Our references: FA 17/08/00349 ; ADF2017/84968

 

Dear Mr Smith

 

I refer to your request for access to documents relating to:

 

            ‘documents related to the ten most recent instances where an
employee has sought information, advice, guidance, or opinion on their
social media use in a private capacity.

 

I limit the scope of documents to:

·         the original request from the employee

·         the agency/department's response

·         any follow-up questions and response

·         only those sent to a relevant HR / conduct / social media (or
similar) team (rather than managers across all areas of the organisation)

·         where the original request was created in the last 2 years’

 

 

The current due date for your request is 7 September 2017.  Due to the
number of requests currently being processed by our office, we will not be
able to finalise your request by the original due date. 

 

The Department seeks your agreement (under s.15AA of the FOI Act) to
extend the timeframe for the processing of your request by 30 days.  This
would extend the due date for your request to 7 October 2017.

 

It would assist the Department in managing its FOI caseload if you could
provide a response to this request by close of business, Thursday 24
August 2017.

 

Please do not hesitate to contact me should you wish to discuss.

 

 

FOI Officer

Freedom of Information Section

Department of Immigration and Border Protection
E: [1][email address]

 

 

 

 

 

 

UNCLASSIFIED

 

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
DIBP respects your privacy and has obligations under the Privacy Act 1988.
 

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

Visible links
1. mailto:[email address]

Link to this

From: FOI


Attachment FA 170800349 Decision.pdf
211K Download View as HTML

Attachment Attachment C Documents released.pdf
827K Download View as HTML


UNCLASSIFIED

Our references: FA 17/08/00349; ADF2017/84968

 

Dear Mr Smith

 

I refer to your FOI request received on 8 August 2017, seeking access to
the following:

 

I request documents related to the ten most recent instances where an
employee has sought information, advice, guidance, or opinion on their
social media use in a private capacity.

 

I limit the scope of documents to:

- the original request from the employee

- the agency/department's response

- any follow-up questions and response

- only those sent to a relevant HR / conduct / social media (or similar)
team (rather than managers across all areas of the organisation)

- where the original request was created in the last 2 years

 

 

The Department has made a decision on this request. Please see attached
the decision letter, decision record, schedule of documents and documents
released under the FOI Act.    

 

This request has now been closed.

 

 

with regards,

H Simons

FOI Officer | Freedom of Information Section

Department of Immigration and Border Protection
E: [1][email address]

 

 

 

 

UNCLASSIFIED

 

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
DIBP respects your privacy and has obligations under the Privacy Act 1988.
 

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

Visible links
1. mailto:[email address]

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