OFFICIAL

Reference: Defence FOI 875/24/25

 

Dear Trevor

 

Acknowledgement

I refer to your correspondence of 8 April 2025 seeking access to
documents held by the Department of Defence (Defence), under the Freedom
of Information Act 1982 (FOI Act). This email is to advise you that your
request has been received and allocated for Case Management.

 

The scope of your request is:

 

…the entirety of the Flight Manual for the RAAF PC-9 aircraft as well as
the cover page only for the AP-3C aircraft.

 

Disclaimer

Where staff details are captured in documents within the scope of your FOI
request, this information will be redacted; this includes private email
addresses, signatures, personnel (PMKeyS) numbers and telephone numbers,
unless you specifically request such details. Defence excludes duplicates
of documents and any documents sent to or from you. Furthermore, Defence
only considers final versions of documents.

 

Charges

Defence may impose a charge for the work involved in providing access to
the documents in accordance with the Freedom of Information (Charges)
Regulations 2019. We will notify you if your request attracts a charge.
Please note that there is no charge for documents that contain the
personal information of the applicant.

 

Timeframe

The statutory timeframe to provide you with a decision on your request
ends on 8 May 2025. This period may be extended if we need to consult with
third parties, or for other reasons. We will advise you if this happens.

 

Please note that where the due date falls on a Saturday, Sunday or public
holiday, the timeframe will expire on the next working day. This is in
accordance with the FOI Guidelines issued by the Office of the Australian
Information Commissioner under section 93A of the FOI Act.

 

Disclosure Log

Documents released under the FOI Act may be published on Defence’s
disclosure log, located on our website.

 

Contact Details

We will contact you via the email address you have provided. Please advise
if you would prefer us to use an alternative means of contact.

 

Should you have any questions relating to your request, please do not
hesitate to contact [1][email address].

 

Kind regards

 

Freedom of Information Team

Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

 

[2]Freedom of information requests | About | Defence

 

 

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

 

 

References

Visible links
1. mailto:[email address]
2. https://www.defence.gov.au/about/accessi...

OFFICIAL

Defence FOI 875/24/25

Dear Trevor

The processing period for your FOI request seeking, ‘the entirety of the
Flight Manual for the RAAF PC-9 aircraft as well as the cover page only
for the AP-3C aircraft’ has been impacted by reduced staffing capacity
caused by the public holidays across the Easter Long Weekend,  ANZAC Day,
and school holiday period.  

For this reason we are seeking your written agreement to a short 7 day
extension of the statutory deadline under section 15AA [extension with
agreement] of the FOI Act. This additional time will support Defence to
provide you with a considered outcome in relation to your request.

Should you agree, the statutory deadline for you to receive a response to
your request will be 15 May 2025.  

It would be much appreciated if you could confirm your agreement to this
extension of time by return email by 12pm Wednesday 23 April 2025.

Should you have any questions regarding this matter please do not hesitate
to email the FOI team at [1][email address]

Kind regards

 

Freedom of Information Team

Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

 

[2]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

 

 

References

Visible links
1. mailto:[email address]
2. https://www.defence.gov.au/about/accessi...

OFFICIAL

Reference: Defence FOI 875/24/25

Dear Trevor

I refer to your recent Freedom of Information request (FOI 875/24/25) for
access to, ‘the entirety of the Flight Manual for the RAAF PC-9 aircraft
as well as the cover page only for the AP-3C aircraft’.

I am writing to advise that a large volume of potentially relevant
documentation has been identified as falling within the scope of your
request.

It is our initial assessment that a practical refusal reason is likely to
apply to your request, in accordance with section 24 [power to refuse
request – diversion of resources etc.] of the Freedom of Information Act
1982 (FOI Act).

Accordingly, we invite you to consider revising the scope to better enable
your request to be processed. For example, you could choose to seek only
the cover pages of flight manuals.

It would be appreciated if you could provide a response by return email no
later than close of business Friday 9 May 2025.

Kind regards

Freedom of Information Team

Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

 

[1]Freedom of information requests | About | Defence

 

 

 

 

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

 

 

References

Visible links
1. https://www.defence.gov.au/about/accessi...

OFFICIAL
Reference: Defence FOI 875/24/25

Dear Trevor

Thank you for your quick response, and for agreeing to revise the scope of your request. The scope of your request, as revised on 8 May 2025, seeks access under the FOI Act to: ‘The cover page of the Flight Manual for the RAAF PC-9 aircraft as well as the cover page for the AP-3C aircraft.’

The statutory timeframe to provide you with a decision on your request ends on 15 May 2025.

Should you have any questions relating to your request, please do not hesitate to contact me at [email address].

Sincerely

Freedom of Information Team
Media and Information Disclosure Branch
Ministerial & Executive Coordination and Communication Division
Department of Defence
 

IMPORTANT: This email remains the property of the Department of Defence. Unauthorised communication and dealing with the information in the email may be a serious criminal offence. If you have received this email in error, you are requested to contact the sender and delete the email immediately.

-----Original Message-----
From: Trevor Bodnar <[FOI #13010 email]>
Sent: Thursday, 8 May 2025 2:53 PM
To: FOI Case Management <[email address]>
Subject: 250508:1453 - [Trevor Bodnar]-[FOI Case Management] For Action before COB Friday 9 May 2025 | Informal Consultation on Scope - Defence FOI 875/24/25

EXTERNAL EMAIL: Do not click any links or open any attachments unless you trust the sender and know the content is safe.

Dear FOI Case Management,

I would like to limit my request to the cover pages of the flight manuals.

Yours sincerely,

Trevor Bodnar

-----Original Message-----

OFFICIAL

Reference: Defence FOI 875/24/25

Dear Trevor

I refer to your recent Freedom of Information request (FOI 875/24/25) for

access to, ‘the entirety of the Flight Manual for the RAAF PC-9 aircraft

as well as the cover page only for the AP-3C aircraft’.

I am writing to advise that a large volume of potentially relevant

documentation has been identified as falling within the scope of your

request.

It is our initial assessment that a practical refusal reason is likely to

apply to your request, in accordance with section 24 [power to refuse

request – diversion of resources etc.] of the Freedom of Information Act

1982 (FOI Act).

Accordingly, we invite you to consider revising the scope to better enable

your request to be processed. For example, you could choose to seek only

the cover pages of flight manuals.

It would be appreciated if you could provide a response by return email no

later than close of business Friday 9 May 2025.

Kind regards

Freedom of Information Team

Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

 

[1]Freedom of information requests | About | Defence

 

 

 

 

IMPORTANT: This email remains the property of the Department of Defence.

Unauthorised communication and dealing with the information in the email

may be a serious criminal offence. If you have received this email in

error, you are requested to contact the sender and delete the email

immediately.

 

 

References

Visible links

1. https://www.defence.gov.au/about/accessi...

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OFFICIAL

Defence FOI 875/24/25

 

Dear Trevor

 

Please find attached the decision and document package in response to
Defence FOI 875/24/25 – flight manual cover pages. 

 

In accordance with the requirements of section 11C of the FOI Act, Defence
is required to publish details of information released under the FOI Act.
Defence publishes identified documents relating to finalised requests
within ten working days of receipt by the applicant. Defence will also
publish the statement of reasons with privacy deletions. 

 

Under section 54 of the FOI Act, you are entitled to request a review of
this decision. Your review rights are attached.

 

Please contact this office should you require any further information.

 

Kind regards

Freedom of Information Team

Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

 

[1]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

 

 

References

Visible links
1. https://www.defence.gov.au/about/accessi...