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Humanitarian Overseas Service Medal - seeking "relevant stakeholder' correspondence and input

Trav S made this Freedom of Information request to Department of the Prime Minister and Cabinet

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From: Trav S

Delivered

Dear PM&C,

This a request for information under the FOI Act.

On 14 May 2020, PM&C’s Honours Department wrote to the Minister for honours policy staff stating:

"In 2010, PM&C was approached by AusAID to consider a request (s47F name redacted) for these contractors to be considered for the award of the Humanitarian Overseas Service Medal. The honours team assessed the information and sought input from relevant stakeholders in forming a view for recommendation to the Minister for honours policy".

Regarding PM&C's statement, please provide the following documents for review:

1. the information the honours team assessed. Please don’t include the HOSM application submitted by (s47F name redacted).

2. PM&C's correspondence seeking the input from the “relevant stakeholders”.

3. the correspondence from the “relevant stakeholders” in which they provide their input to PM&C, and the input they provided.

4. PM&C’s correspondence to the commercial organisation under consideration seeking their input, and the input provided.

5. PM&C’s correspondence, occurring between April 2012 and 25 March 2013, to the Minister responsible for honours policy regarding their recommendations to the Minister.

In April 2012 PM&C informed AusAID they would deliver a document titled “amendment of humanitarian overseas service medal (Iraq) declaration 2004 to extend to specified commercial contractors” to the Parliamentary Secretary to the Prime Minister [PSPM] Senator Jan McLucas.

Regarding that document, please provide the following for review:

6. PM&C’s correspondence to PSPM McLucas

7. PSPM McLucas's correspondence regarding the document.

8. PM&C’s correspondence to AusAID regarding the document.

On 14 May 2020, PM&C’s Honours Department wrote to the Minister for honours policy’s staff and stated:

“( s47F name redacted ) was furnished with internal communications between AusAID and PM&C dating from 2012. Unfortunately, this communication pre-dated final input from stakeholders and the final Ministerial decision by the then responsible Minister, the Hon Josh Frydenberg MP”.

Regarding PM&C's statement, please provide the following documents for review:

9. The correspondence providing the “final input from stakeholders”, and their input.

Thanks for your time.

Yours faithfully,

Trav S

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OFFICIAL

 

FOI/2020/211

 

Dear Trav S

 

Thank you for your email dated 9 September 2020, received by the
Department of the Prime Minister and Cabinet (the Department), in which
you made a request to the Department under the Freedom of Information Act
1982 (the FOI Act) in the following terms:

 

On 14 May 2020, PM&C’s Honours Department wrote to the Minister for
honours policy staff stating:

 

"In 2010, PM&C was approached by AusAID to consider a request (s47F name
redacted) for these contractors to be considered for the award of the
Humanitarian Overseas Service Medal. The honours team assessed the
information and sought input from relevant stakeholders in forming a view
for recommendation to the Minister for honours policy".

 

Regarding PM&C's statement, please provide the following documents for
review:

 

1. the information the honours team assessed. Please don’t include the
HOSM application submitted by (s47F name redacted).

 

2. PM&C's correspondence seeking the input from the “relevant
stakeholders”.

 

3. the correspondence from the “relevant stakeholders” in which they
provide their input to PM&C, and the input they provided.

 

4. PM&C’s correspondence to the commercial organisation under
consideration seeking their input, and the input provided.

 

5. PM&C’s correspondence, occurring between April 2012 and 25 March 2013,
to the Minister responsible for honours policy regarding their
recommendations to the Minister.

 

In April 2012 PM&C informed AusAID they would deliver a document titled
“amendment of humanitarian overseas service medal (Iraq) declaration 2004
to extend to specified commercial contractors” to the Parliamentary
Secretary to the Prime Minister [PSPM] Senator Jan McLucas.

 

Regarding that document, please provide the following for review:

 

6. PM&C’s correspondence to PSPM McLucas

 

7. PSPM McLucas's correspondence regarding the document.

 

8. PM&C’s correspondence to AusAID regarding the document.

 

On 14 May 2020, PM&C’s Honours Department wrote to the Minister for
honours policy’s staff and stated:

 

“( s47F name redacted ) was furnished with internal communications between
AusAID and PM&C dating from 2012. Unfortunately, this communication
pre-dated final input from stakeholders and the final Ministerial decision
by the then responsible Minister, the Hon Josh Frydenberg MP”.

 

Regarding PM&C's statement, please provide the following documents for
review:

 

9. The correspondence providing the “final input from stakeholders”, and
their input.

 

Timeframe for receiving your decision

 

Your request was received on 9 September 2020 and the 30 day statutory
period for processing your request commenced from the day after that date.
You should therefore expect a decision from us by 9 October 2020. The
period of 30 days may be extended in certain circumstances. We will advise
you if there is any extension of time.

 

Charges

 

Agencies may decide that an applicant is liable to pay a charge in respect
of a request for access to documents. If the Department decides that you
are liable to pay a charge, we will send you a preliminary assessment of
the charge as soon as possible.

 

Publication of documents

 

Please note that information released under the FOI Act may later be
published online on our disclosure log at
[1]https://www.pmc.gov.au/government/depart...,
subject to certain exceptions. If you think you might wish to raise any
objections to the publication of any of the information which may be
released to you please contact us by email at [2][DPMC request email].  If you
do wish to object to the publication of information, you would need to
provide supporting reasons.

 

Exclusion of officers’ names and contact details

 

For documents that fall within scope of the request, it is the
Department’s policy to withhold:

·         any person’s signature;

·         the names and contact details of Australian Public Service
officers not in the Senior Executive Service (SES);

·         the mobile or direct numbers of SES officers;

·         the names and contact details of Ministerial staff at a level
below Chief of Staff.

 

The names and other details of SES officers will not be withheld unless
there is some reason for that information to be exempt from release. If
you require signatures, the names and contact details of non-SES officers
or Ministerial staff below the level of Chief of Staff, or the mobile or
direct numbers of SES officers please let us know at [3][DPMC request email] so
the decision-maker may consider; otherwise we will take it that you agree
to that information being excluded from the scope of your request (that
is, the information will be treated as irrelevant and redacted from any
documents for release).

 

We will write again when the Department has more information.  Further
information on FOI processing can be found at the website of the Office of
the Australian Information Commissioner
[4]https://www.oaic.gov.au/freedom-of-infor....

 

Sincerely

 

FOI Adviser

FOI and Privacy | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [5][DPMC request email] | w. [6]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

 

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The Department acknowledges the Traditional Custodians of Country
throughout Australia and their continuing connection to land, waters and
community. We pay our respect to their Cultures, Country and Elders both
past and present.

 

 

 

 

 

 

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