Social media policy
Dear CrimTrac,
I seek access to the following documents under the Freedom
of Information Act 1982:
1. Current social media policy of the department, which covers
departmental use and/or private use by employees in an individual
capacity.
2. Any current guidance material which is available for employees to make informed decisions about their private social media use.
Yours faithfully,
James Smith
UNCLASSIFIED
Dear Mr Smith
Freedom of Information Request no. 16/580
I refer to your request for access to documents under the Freedom of Information Act 1982. I have taken your request to be for:
1. CrimTrac's current social media policy.
2. Any current guidance material available for CrimTrac employees to make informed decisions about their private social media use.
We received your request on 18 April 2016 and the 30 day statutory period for processing your request commenced from the day after that date. You should therefore expect a decision from us by 18 May 2016. The period of 30 days may be extended if we need to consult third parties or for other reasons. We will advise you if this happens.
Please note that information released under the FOI Act may later be published online on our disclosure log, subject to certain exceptions. (For example, personal information will not be published where this would be unreasonable.)
We will contact you using the email address you provided. Please advise if you would prefer us to use an alternative means of contact.
Yours sincerely
FREEDOM OF INFORMATION OFFICER
CrimTrac Agency | Australian Government
GPO Box 1573, Canberra City ACT 2601
p: 02 6268 7822 | w: crimtrac.gov.au
e: [CrimTrac request email]
UNCLASSIFIED
Our ref: D16-15138
Mr James Smith
[FOI #1850 email]
Dear Mr Smith
FREEDOM OF INFORMATION REQUEST NO. 16/580
The purpose of this letter is to provide you with a decision in relation to your request for access to documents under the Freedom of Information Act 1982 (FOI Act) dated 18 April 2016.
The CrimTrac Chief Executive Officer has authorised me under subsection 23(1) of the FOI Act to make a decision in relation to your request.
We understood your request to be for access to copies of:
1. CrimTrac's current social media policy, which covers agency use and/or private use by employees in an individual capacity; and
2. Any current guidance material which is available for employees to make informed decisions about their private social media use.
I identified 3 documents which fell within the scope of your request. I did this by consulting with employees within the areas of the agency responsible for the agency's social media policy, corporate awareness (induction) training and integrity awareness training, namely: People and Integrity, Service Delivery and Security, and Communications Directorates.
With regard to the documents you requested, I have decided to grant access in full. The documents are:
(a) Current CrimTrac Social Networking Policy (8 pages)
(b) Extract from Corporate Awareness e-Learning online training entitled "ICT Security" (1 page)
(c) Extract from Integrity Awareness training PowerPoint presentation, slide entitled "Exercise 3: ICT Security" (1 page)
YOUR RIGHT TO INTERNAL REVIEW
If you are dissatisfied with this decision, you may apply in writing to [CrimTrac request email] for an internal review of my decision. The internal review application must be made within 30 days of the date of this letter. Where possible please attach reasons why you believe review of the decision is necessary. The internal review will be carried out by another officer within 30 days.
YOUR RIGHT TO INFORMATION COMMISSIONER REVIEW
Alternatively, you may apply to the Australian Information Commissioner to review my decision. An application for review by the Information Commissioner must be made in writing within 60 days of the date of this letter. More information about Information Commissioner review is available on the Office of the Australian Information Commissioner website. Go to www.oaic.gov.au/freedom-of-information/f....
YOUR RIGHT TO LODGE A COMPLAINT
You have the right to complain about this agency's actions under the FOI Act. This is a separate process from asking for review of a decision made under the FOI Act. Complaints usually focus on how an agency has handled your request or complied with other obligations under the FOI Act.
If you wish to make an FOI complaint, please contact the Commonwealth Ombudsman.
Visit www.ombudsman.gov.au/making-a-complaint for more information.
QUESTIONS ABOUT THIS DECISION
If you wish to discuss this decision further, please contact Rebecca Dale, Senior Legal Adviser, via e-mail to [CrimTrac request email].
I attach the documents you requested.
Yours sincerely
Sunny Leow
Senior Legal Adviser
Legal and Commercial Directorate
3 May 2016