Dear Australian National University,

Under the Freedom of Information Act 1982, I request access to the following documents:
- University Council agenda and briefing papers for University Council meeting held on or around 1st August, 2025

To assist in the processing of this request, I agree to the redaction where necessary of any person's contact details, as well as redaction of names of any person other than those people considered part of the University Executive as defined by the University website at https://www.anu.edu.au/about/university-...

If you can provide the table of contents of the agenda I am happy to assist in narrowing down the scope of the request to assist in your processing.

Yours faithfully,
Indiana Clibborn

Dear Australian National University,

I believe there may have been an issue sending this request so I'm sending it again. Apologies if this is a duplicate.

Under the Freedom of Information Act 1982, I request access to the following documents:
- University Council agenda and briefing papers for University Council meeting held on or around 1st August, 2025

To assist in the processing of this request, I agree to the redaction where necessary of any person's contact details, as well as redaction of names of any person other than those people considered part of the University Executive as defined by the University website at https://www.anu.edu.au/about/university-...

If you can provide the table of contents of the agenda I am happy to assist in narrowing down the scope of the request to assist in your processing.

Yours faithfully,
Indiana Clibborn

Dear FOI Team,

I believe that there may have been an issue with the Right to Know website sending a duplicate of this request. I'm happy to withdraw any duplicate so there is only one copy of this request.

Thank you,
Indiana Clibborn

Dear FOI Team,

As request 202500177 now appears to have passed the due date (September 5th) and is a deemed refusal, can you please confirm if you are still processing the request as required under 3.161 of the OAIC FOI Guidelines?

Yours sincerely,
Indiana Clibborn

Dear FOI Team,

Thank you for the table of contents provided, however the request was for the agenda _and_ briefing papers.

Can you please process the briefing papers portion of the request.

To assist, I narrow the request for briefing papers to just the following agenda items:
3 - Chancellor's Report
C4 - Vice-Chancellor's Report
C6 - COO's Report - WHS Report
8 - Student Safety & Wellbeing Report
C9 - TEQSA Self Assurance Reporting

Yours sincerely,
Indiana Clibborn

Dear FOI Team,

I refer to your letter dated 5th December, 2025 in which you claim that a practical refusal request exists in relation to my FOI request 2025000177.

First I note that you have provided incorrect information in that the request was received by the University on 6th August, 2025, not 6th October, 2025 as you claim. I assume this is merely an error caused by a copy and paste of this letter from another request, but I would ask that you take more care in legal documents such as this letter.

Given the correct timeframe, the University has had four months to process this request. To claim that a practical refusal reason exists on the basis of time to process the request when it is already multiple months overdue is on the face of it completely unreasonable.

I note that the number of FOI requests that are currently active is not a reason for a practical refusal. It is expected that the agency will provide sufficient resources to meet the objectives of the FOI Act. I note that the documents requested are all of significant public interest and this should be taken into account in any decisions (s3.201 of the FOI Guidelines from the OAIC).

You claim that assessing pages for release by the FOI team will take 10 minutes per page, without any basis for doubling the time based on your other practical refusal notices. Changing this to the 5 minutes per page that you have routinely claimed at other times removes at least 9 hours from your claimed times.

As I am sure you're aware, under s24AB(3) of the Act you must take reasonable steps to assist in the revision of the request to remove the practical refusal reason. Unfortunately your only recommended action is "increase precision" when I have already identified 5 documents explicitly. If you provide further information such as the length of the documents matching each of the agenda items to assist in further narrowing the scope I would be happy to assist you further.

I also note that your practical refusal notice does not appear to be valid under s24AB of the Freedom of Information Act 1982 (the Act). The notice does not set out a contact person as required under s24AB(2)(c) of the Act and instead suggests that I contact "[the FOI] office" using a generic email address. This has previously been found by the Australian Information Commissioner to be insufficient for the purposes of the Act.

Additionally, your notice suggests that the request could be treated as withdrawn if no response was received. I draw your attention to section 3.229 of the FOI Guidelines issued by the OAIC which explicitly notes that this is not possible when the agency has already exceeded the statutory timeline.

Yours faithfully,
Indiana Clibborn