Dear Department of Foreign Affairs and Trade,
I respectfully would like to ask for a document under FOI.
In 2020, a colleague of mine submitted a document to the Foreign Minister in which he requested her personal support and endorsement to extend the Humanitarian Overseas Service Medal. My colleague submitted the document to the Minister via email on 26 May 2020.
I would like to request a copy of that document and any following correspondence related to that same document.
Thank you for your time
Thank you for your email dated 11 January 2022, seeking access to
documents under the Freedom of Information Act 1982.
This email sets out some information about how your request will be
processed by the Department of Foreign Affairs and Trade.
Scope of request:
You have sought access to:
“In 2020, a colleague of mine submitted a document to the Foreign Minister
in which he requested her personal support and endorsement to extend the
Humanitarian Overseas Service Medal. My colleague submitted the document
to the Minister via email on 26 May 2020.
I would like to request a copy of that document and any following
correspondence related to that same document.”
If it emerges that the scope of your request is unclear or is too large
for processing, the department will contact you to discuss re-scoping the
Timeframe for receiving our decision:
We received your request on 11 January 2022 and the 30-day statutory
period for processing your request commenced from the day after that date.
The period of 30 days may be extended in certain circumstances.
We ask if you would please agree to an extension of 30 days to process
your request (under section 15AA of the Freedom of Information Act 1982).
Searches for relevant documents are underway, and we will continue to work
to finalise your matter as soon as possible.
We would be grateful if you could please confirm your agreement by return
email, by 1 February 2022 . Should you agree to this extension, we will
inform the Office of the Australian Information Commissioner (OAIC).
Please note that, with some exceptions (such as personal information),
documents released under the FOI Act may later be published on the
department’s disclosure log:
Exclusion of officials’ names and contact details:
It is the Department’s policy to withhold the mobile numbers of all
government officials, and the names and contact details of government
officials not in the Senior Executive Service (SES) or equivalent. If you
require the mobile numbers of all government officials, or the names and
contact details of non-SES officials, please let us know at
[DFAT request email] so the decision-maker may consider; otherwise we will
take it that you agree to that information being excluded from the scope
of your request.
Please note that the Department may issue charges for processing FOI
requests. In the event that charges are relevant to your request, we will
advise you when we are in a position to estimate the resources required to
process your request.
If we need to consult with other people or organisations regarding your
FOI request, we may need to disclose your personal information (e.g. your
name). When we consult it may be apparent that you have made a request,
even if we do not disclose your identity. Please let us know if you have
Should you require any further information, please do not hesitate to
contact us by return e-mail at [DFAT request email]
DFAT FOI Team
Freedom of Information and Privacy Law Section
Legal Division | Department of Foreign Affairs and Trade
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2. mailto:[DFAT request email]
3. mailto:[DFAT request email]