Employee information provided to ballot agents in Enterprise Agreement bargaining

James Smith made this Freedom of Information request to Australian Trade Commission as part of a batch sent to 42 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Australian Trade Commission,

This is a request for information under the Freedom of Information Act.

I request the document(s) which describe the data provided to the external organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements put to staff for a vote.

The scope of this request is limited only to those ballots undertaken for enterprise agreements which were proposed to take effect after 30 June 2014.

The document shall describe the data given to the ballot agent. For example, employee name, employee identification number, employee email address, etc. I exclude the data for specific employees here; I am only after the 'meta-data'.

If it assists you to treat this as an administrative request for information I encourage you to do so. Otherwise, please consider this a formal FOI request.

Yours faithfully,

James Smith

FOI Coordination Officer, Australian Trade Commission

Dear Mr Smith,

I refer to your email dated 16 February 2017 where you are seeking 'data provided to the external organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements put to staff for a vote' ('Request’) under the Freedom of Information Act 1982 (‘Act’).

Austrade received your request on 16 February. The 30 day statutory period for processing your request commenced from the day after that date ie from 17 February. You can expect a decision on this Request by 20 March. However, we will aim to have this Request finalised as early as possible.

The period of 30 days to process this FOI request may be extended if we need to consult third parties, impose a charge, or for other reasons. We will let you know if this occurs. We will seek to process your request as quickly as possible.

You will be notified of any charges that Austrade may decide to impose in relation to your request as soon as possible before we process any documents that fall within the scope of your request.

It is Austrade’s policy to withhold the mobile numbers of all government officials, and the names and contact details of government officials not in the Senior Executive Service (SES). We note you have excluded personal information of employees from your request.

Please also note that information released under the FOI Act may later be published online on our disclosure log (http://www.austrade.gov.au/FOI-disclosur...), subject to certain exceptions. (For example, personal information will not be published where this would be unreasonable.)

We will contact you using the email address you provided. Please advise if you would prefer us to use an alternative means of contact.

Kind regards,

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FOI Coordination Officer, Australian Trade Commission

Dear Mr Smith,


I have been advised an external organisation undertook the ballot on
Austrade's behalf. The data we provided is as follows:



Number               Surname              Preferred Name              
Primary Email Address                  Secondary Email Address



Please note this information has been provided to you under administrative







Kind regards,



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Berlina Lian | FOI Co-ordinator, Legal Services Corporate Services
Australian Trade and Investment Commission (Austrade)


Level 23, 201 Kent Street, Sydney, NSW, 2000 T +61 2 9392 2000 | F +61 2
9392 2115 [5][Austrade request email] |


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