Official visits

alan cole made this Freedom of Information request to Department of the Prime Minister and Cabinet

The request was partially successful.

From: alan cole

Delivered

Dear Department of the Prime Minister and Cabinet,
Regarding the prime minister's visit to the united states for a state visit and to attend the UN general assembly in september 2019

1. List of the delegation members travelling with the prime minister and if they just went to washington, new york or both and the dates they travelled. if you plan to withhold
names just there titles/position.

2. Documents listing the name of the hotel the delegation stayed in and
number of rooms reserved in washington and new york

3. schedule of the prime minister in new york

Yours faithfully,

alan cole

Link to this

From: FOI
Department of the Prime Minister and Cabinet


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OFFICIAL

 

FOI/2019/343

 

Dear Mr Cole

 

Thank you for your email dated 5 November 2019 to the Department of the
Prime Minister and Cabinet (the Department), in which you made a request
to the Department under the Freedom of Information Act 1982 (the FOI Act)
in the following terms:

 

Regarding the prime minister's visit to the united states for a state
visit and to attend the UN general assembly in september 2019

 

1. List of the delegation members travelling with the prime minister and
if they just went to washington, new york or both and the dates they
travelled. if you plan to withhold names just there titles/position.

 

2. Documents listing the name of the hotel the delegation stayed in and
number of rooms reserved in washington and new york

 

3. schedule of the prime minister in new york

 

Timeframe for receiving your decision

 

We received your request on 5 November 2019.  The 30 day statutory period
for processing your request commenced from the day after that date. You
should therefore expect a decision from us by 5 December 2019.  The period
of 30 days may be extended in certain circumstances. We will advise you if
there is any extension of time.

 

Charges

 

Agencies may decide that an applicant is liable to pay a charge in respect
of a request for access to documents. If the Department decides that you
are liable to pay a charge, we will send you a preliminary assessment of
the charge as soon as possible.

 

Publication of documents

 

Please note that information released under the FOI Act may later be
published online on our disclosure log at
[1]http://www.dpmc.gov.au/pmc/accountabilit...,
subject to certain exceptions. If you think you might wish to raise any
objections to the publication of any of the information which may be
released to you please contact us by email at [2][DPMC request email].  If you
do wish to object to the publication of information, you would need to
provide supporting reasons.

 

Exclusion of officers’ names and contact details

 

For documents that fall within scope of the request, it is the
Department’s policy to withhold:

·         any person’s signature;

·         the names and contact details of Australian Public Service
officers not in the Senior Executive Service (SES);

·         the mobile or direct numbers of SES officers;

·         the names and contact details of Ministerial staff at a level
below Chief of Staff.

 

The names and other details of SES officers will not be withheld unless
there is some reason for that information to be exempt from release. If
you require signatures, the names and contact details of non-SES officers
or Ministerial staff below the level of Chief of Staff, or the mobile or
direct numbers of SES officers please let us know at [3][DPMC request email] so
the decision-maker may consider; otherwise we will take it that you agree
to that information being excluded from the scope of your request (that
is, the information will be treated as irrelevant and redacted from any
documents for release).

 

We will write again when the Department has more information.  Further
information on FOI processing can be found at the website of the Office of
the Australian Information Commissioner at
[4]https://www.oaic.gov.au/freedom-of-infor...

 

Sincerely

 

FOI Adviser

FOI and Privacy | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [5][DPMC request email] | w. [6]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

 

[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

 

 

show quoted sections

References

Visible links
1. http://www.dpmc.gov.au/pmc/accountabilit...
2. mailto:[DPMC request email]
3. mailto:[DPMC request email]
4. https://www.oaic.gov.au/freedom-of-infor...
5. mailto:[DPMC request email]
6. http://www.pmc.gov.au/

Link to this

From: FOI
Department of the Prime Minister and Cabinet


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OFFICIAL

 

FOI/2019/343

 

Dear Mr Cole

 

I write in relation to the request you made to the Department of the Prime
Minister and Cabinet (the Department) under the Freedom Of Information Act
(1982) (the FOI Act) in the following terms:

 

1. List of the delegation members travelling with the prime minister and
if they just went to washington, new york or both and the dates they
travelled. if you plan to withhold names just there titles/position.

 

2. Documents listing the name of the hotel the delegation stayed in and
number of rooms reserved in washington and new york

 

3. schedule of the prime minister in new york

 

I write to advise that the Department’s decision maker has determined that
it is necessary under the FOI Act to undertake third party consultation
before making a decision in relation to your FOI request. In such
circumstances, section 15(6) of the FOI Act provides that the period for
processing the freedom of information request is extended by 30 days.

 

A decision in this matter is due on 5 December 2019. However, the 30 day
extension of the due date means that a decision is now due on or before 6
January 2020.

 

Notwithstanding this time extension, the Department will endeavour to
provide you with a decision as soon as possible prior to this date.

 

Sincerely

 

FOI Adviser

FOI and Privacy | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [1][DPMC request email] | w. [2]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

 

[3]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

 

 

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.pmc.gov.au/

Link to this

From: FOI
Department of the Prime Minister and Cabinet


Attachment image001.png
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OFFICIAL

 

FOI/2019/343

 

Dear Mr Cole

 

I’m writing in relation to your FOI request with the Department of the
Prime Minister and Cabinet – reference FOI/2019/343.

 

The due date for a decision on the FOI request is 6 January 2020.
Regrettably, the Department will not be in a position to finalise your
request by the current due date as the third consultation we previously
notified you about is not finalised and due to the impact of the
Department’s Christmas/New Shut down period (close of business 24 December
2019 to 1 January 2020, inclusively). Accordingly, we are seeking your
consent to a 14-day extension of time (to 20 January 2020) to the
processing period, in accordance with section 15AA of the FOI Act. We
will endeavour to notify you of the decision prior to this extended date
but have requested this amount of time to finalise the Department’s
decision.

 

We kindly request you confirm your consent to the extension by way of
return email. If you are not inclined to agree to an extension of time, we
ask that you let us know as soon as possible so the decision-maker may
consider seeking an extension of time from the Office of the Australian
Information Commissioner, in accordance with section 15AB of the FOI Act.

 

If you have any queries, please do not hesitate to contact me.

 

Sincerely

 

FOI Adviser

FOI and Privacy | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [1][DPMC request email] | w. [2]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

 

Please note that the Department of the Prime Minister and Cabinet (the
Department) will be
closed during its annual shutdown period from close of business Tuesday 24
December 2019 through to Wednesday 1 January 2020 (inclusive).

 

The Department will re-open for normal business from Thursday 2 January
2020.

 

[3]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

 

 

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.pmc.gov.au/

Link to this

From: alan cole

Delivered

Dear FOI,
i confirm i am happy to consent to the extension

Yours sincerely,

alan cole

Link to this

From: FOI
Department of the Prime Minister and Cabinet


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Attachment FOI 2019 343 decision signed.pdf
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OFFICIAL

 

OFFICIAL

 

Dear Mr Cole

 

Please find attached the decision in relation to your request.

 

Regards

 

FOI Adviser

FOI and Privacy Section | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [1][DPMC request email] | w. [2]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

[3]cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00 [6]cid:image004.jpg@01D30607.6CF4DA00

[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

 

 

 

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.pmc.gov.au/
3. https://twitter.com/pmc_gov_au
4. https://www.linkedin.com/company/departm...
5. https://twitter.com/indigenous_gov
6. https://www.facebook.com/indigenous.gov....

Link to this

From: alan cole

Delivered

Dear Department of the Prime Minister and Cabinet,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Department of the Prime Minister and Cabinet's handling of my FOI request 'Official visits'.

I would like a review of this decision for the following reasons

1. regarding the refusal to list the prime minister's delegation because it would damage international relations. the information is already in the public domain and published in newspapers across the world. the White house released the state dinner guest list that named most of the prime minister's delegation links here

https://edition.cnn.com/2019/09/20/polit...

https://www.dailymail.co.uk/news/fb-7488...

Ms. Michelle Chan, national security adviser and senior adviser (international), Office of the Prime Minister of Australia
Mr. Andrew Carswell, press secretary, Office of the Prime Minister of Australia
Mr. Nicholas Creevey, senior media adviser, Office of the Prime Minister of Australia
Mr. Yaron Finkelstein, principal private secretary, Office of the Prime Minister of Australia
Mr. Philip Gaetjens, secretary of the Department of the Prime Minister and Cabinet
Ms. Sonia Gentile, director of program, Office of the Prime Minister of Australia
Mr. Jack Hampton, assistant adviser, Office of the Prime Minister of Australia
Mr. Justin Hayhurst, first assistant secretary, International Division, Department of the Prime Minister and Cabinet, Australia
Mr. Nikolai Louw, executive officer, Office of the Prime Minister of Australia
Mr. Paul Ritchie, senior communications adviser, Office of the Prime Minister of Australia

and can be found my simple search. why has this been refused when it is mostly already in the public domain ? with even lower level officers named ? this information could also be found when the defence schedule of special purpose flights is released which names all passengers on vip flights.

regarding question 2 of my foi request about the hotel name and rooms reserved I refer to my foi request FOI/2018/189. where I asked the same question regarding the prime minister's visit to Singapore and I got this response

1. Office of the Prime Minister

Chief of Staff

National Security Adviser & Senior Adviser (International)

Executive Officer

Senior Media Adviser x 2

Head of Programme

Official Photographer

Advancer

Department of the Prime Minister and Cabinet

Secretary

First Assistant Secretary International Division

First Assistant Secretary Protocol and International Visits Division

Visit Coordinator x 2

Communications Officer

Information Technology Support

2. Conrad Centennial Hotel, on the recommendation of the Australian High Commission
Singapore. 21 rooms were reserved including offices

naming the prime minister's hotel the conrad and 21 rooms being reserved. so on what basis do you refuse question 1 and 2 when you have had no issue to release this information on the previous request. I look forward to your reply

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.righttoknow.org.au/request/o...

Yours faithfully,

alan cole

Link to this

From: alan cole

Delivered

Dear FOI,
can you please confirm you have received this request for a internal review

Yours sincerely,

alan cole

Link to this

From: FOI
Department of the Prime Minister and Cabinet


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OFFICIAL

 

Dear Mr Cole

 

I refer to your email dated 21 January 2020, received by the Department of
the Prime Minister and Cabinet (the Department), in which you made a
request for internal review of the Department’s decision on 20 January
2020 in relation to your request under the Freedom of Information Act 1982
(the FOI Act) (reference: FOI/2019/343).

 

Timeframe for receiving your internal review decision

 

We received your request for internal review on 21 January 2020 and the
30-day statutory period for internal review commenced from the day after
that date. You should therefore expect a decision from us by 20 February
2020.

 

Publication of documents

 

Please note that information released under the FOI Act may later be
published online on our disclosure log at
[1]https://www.pmc.gov.au/government/depart...,
subject to certain exceptions. If you think you might wish to raise any
objections to the publication of any of the information which may be
released to you please contact us by email at [2][DPMC request email]. If you do
wish to object to the publication of information, you would need to
provide supporting reasons.

 

Exclusion of officers’ names and contact details

 

For documents that fall within scope of the request, it is the
Department’s policy to withhold:

·         any person’s signature;

·         the names and contact details of Australian Public Service
officers not in the Senior Executive Service (SES);

·         the mobile or direct numbers of SES officers;

·         the names and contact details of Ministerial staff at a level
below Chief of Staff.

 

The names and other details of SES officers will not be withheld unless
there is some reason for that information to be exempt from release. If
you require signatures, the names and contact details of non-SES officers
or Ministerial staff below the level of Chief of Staff, or the mobile or
direct numbers of SES officers please let us know at [3][DPMC request email] so
the decision-maker may consider; otherwise we will take it that you agree
to that information being excluded from the scope of your request (that
is, the information will be treated as irrelevant and redacted from any
documents for release).

 

We will write again when the Department has more information. Further
information on FOI processing can be found at the website of the Office of
the Australian Information Commissioner at [4]https://www.oaic.gov.au/.

 

Yours sincerely

 

FOI Adviser

FOI and Privacy Section | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [5][DPMC request email] | w. [6]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

[7]cid:image001.jpg@01D30607.6CF4DA00[8]cid:image002.jpg@01D30607.6CF4DA00[9]cid:image003.jpg@01D30607.6CF4DA00[10]cid:image004.jpg@01D30607.6CF4DA00

[11]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

show quoted sections

References

Visible links
1. https://www.pmc.gov.au/government/depart...
2. mailto:[DPMC request email]
3. mailto:[DPMC request email]
4. https://www.oaic.gov.au/
5. mailto:[DPMC request email]
6. http://www.pmc.gov.au/
7. https://twitter.com/pmc_gov_au
8. https://www.linkedin.com/company/departm...
9. https://twitter.com/indigenous_gov
10. https://www.facebook.com/indigenous.gov....

Link to this

From: alan cole

Delivered

Dear FOI,
As per your letter I believe I am due a reply today February 20th regarding the internal review

Yours sincerely,

alan cole

Link to this

From: FOI
Department of the Prime Minister and Cabinet


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Attachment FOI 2019 343IR Internal review decision.pdf
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OFFICIAL

 

Dear Mr Cole

 

Please find attached the internal review decision on your request for
internal review of the Department of the Prime Minister and Cabinet’s
decision on your FOI request FOI/2019/343.

 

While the decision maker has refused access, he does expect to be able to
provide more information to you in relation to your query. The Department
will contact you again in due course.

 

Yours sincerely

 

FOI Adviser

FOI and Privacy Section | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [1][DPMC request email] | w. [2]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

[3]cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00 [6]cid:image004.jpg@01D30607.6CF4DA00

[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

 

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.pmc.gov.au/
3. https://twitter.com/pmc_gov_au
4. https://www.linkedin.com/company/departm...
5. https://twitter.com/indigenous_gov
6. https://www.facebook.com/indigenous.gov....

Link to this

From: FOI
Department of the Prime Minister and Cabinet


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OFFICIAL

 

Dear Mr Cole

 

Further to our email of 20 February 2020 below, the decision maker for
your request can provide you with the attached additional information in
relation to your query. The attached information has been published on the
website of the Parliament of Australia and may be found through a search
on the following page:
[1]https://www.aph.gov.au/Parliamentary_Bus....

 

Yours sincerely

 

FOI Adviser

FOI and Privacy Section | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [2][DPMC request email] | w. [3]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

[4]cid:image001.jpg@01D30607.6CF4DA00[5]cid:image002.jpg@01D30607.6CF4DA00[6]cid:image003.jpg@01D30607.6CF4DA00 [7]cid:image004.jpg@01D30607.6CF4DA00

[8]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

 

From: FOI <[email address]>
Sent: Thursday, 20 February 2020 6:51 PM
To: 'alan cole' <[FOI #5846 email]>
Cc: FOI <[email address]>
Subject: PM&C FOI request FOI/2019/343IR - Internal review decision
[SEC=OFFICIAL]

 

OFFICIAL

 

Dear Mr Cole

 

Please find attached the internal review decision on your request for
internal review of the Department of the Prime Minister and Cabinet’s
decision on your FOI request FOI/2019/343.

 

While the decision maker has refused access, he does expect to be able to
provide more information to you in relation to your query. The Department
will contact you again in due course.

 

Yours sincerely

 

FOI Adviser

FOI and Privacy Section | Legal Policy Branch

Government Division | Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [9][DPMC request email] | w. [10]www.pmc.gov.au

One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600

[11]cid:image001.jpg@01D30607.6CF4DA00[12]cid:image002.jpg@01D30607.6CF4DA00[13]cid:image003.jpg@01D30607.6CF4DA00 [14]cid:image004.jpg@01D30607.6CF4DA00

[15]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.

 

 

show quoted sections

References

Visible links
1. https://www.aph.gov.au/Parliamentary_Bus...
2. mailto:[DPMC request email]
3. http://www.pmc.gov.au/
4. https://twitter.com/pmc_gov_au
5. https://www.linkedin.com/company/departm...
6. https://twitter.com/indigenous_gov
7. https://www.facebook.com/indigenous.gov....
9. mailto:[DPMC request email]
10. http://www.pmc.gov.au/
11. https://twitter.com/pmc_gov_au
12. https://www.linkedin.com/company/departm...
13. https://twitter.com/indigenous_gov
14. https://www.facebook.com/indigenous.gov....

Link to this

From: alan cole

Delivered

Dear FOI,
Thankyou the information that you have provided is exactly what I asked for but which was refused quoting national security and international relations. Is it because a senator asked the question in public estimates that it is allowed to be published ? But when a member of the public asks for transparency it is refused. I believe that is a double standard as my request was refused on so many points but then it is ok to publish said information on the parliamentary website.

Yours sincerely,

alan cole

Link to this

From: alan cole

Delivered

Dear FOI,
do you not plan to answer my email of march 2nd as it has been 15 days now ?
Yours sincerely,

alan cole

Link to this

Things to do with this request

Anyone:
Department of the Prime Minister and Cabinet only: